Attachment 1 - PWS_13 Jun 2024.pdf

Contract No: FA483024Pxxxx RFQ No: FA483024Q0023 Contract Title: Catholic Priest

23D WING

PERFORMANCE WORK STATEMENT (PWS)

FOR

CATHOLIC PRIEST SERVICES

FOR THE

MOODY AFB CHAPEL

DATE: 13 Jun 2024

23d Contracting Squadron Moody Air Force Base, Georgia

TABLE OF CONTENTS

Paragraph Title Page

1.0 Description of Services 3

1.1 General

Location Description of Work Hours of Work Qualifications and Experience Duties and Responsibilities Organizational Conflict of Interest (OCI)

1.2 1.3 1.4 1.5 1.6 1.7

2.0 Services Summary 6

2.1 Performance Evaluation-Measurement

3.0 Government Furnished Property and Services 6

3.1 Equipment and Supplies

3.2 Facilities

3.3 Conference and Training

4.0 GENERAL INFORMATION 7

4.1 General

4.7 Disputes

4.8 Conflict of Interest

4.9 Operational Security (OPSEC) Requirement

4.10 Network Access

4.11 Pass and Identification

4.12 T1 Investigations:

4.13 Records Management

4.14 Antiterrorism (AT) Level 1 Training for Contractors

5.0 Appendices 10

5.1 Appendix - Applicable Publications and Forms

5.2 Appendix - Workload Estimates

23d Wing

PERFORMANCE WORK STATEMENT (PWS)

13 Jun 2024

1.0 DESCRIPTION OF SERVICES

1.1 General. The contractor shall be responsible for the completion of all services outlined in this PWS in accordance with Department of Defense, United States Air Force, Air Combat Command (ACC), 23d Wing, 23d Wing Chaplain (23d WG/HC) and Archdiocese of Military Services regulations, policies, instructions, and laws.

The contractor shall plan, organize, and coordinate all activities for the Catholic community with input from the Catholic Parish Advisory Council (CPAC). The contractor’s areas of responsibility include presiding at all required Catholic liturgical, worship and religious rites and activities. The contractor is also responsible for the overall development, coordination and management of any other Catholic- related programs, budget and publicity approved by the 23d WG/HC and in accordance with the Moody Chapel Ministry Plan. Governing guidance comes from DoD, AF, The AMS and Air Force Chaplain Corps governmental directives, policies and instructions as applicable.

1.2 Location. 23d WG, ACC, 23d WG/HC, Moody AFB GA 31699-1501

1.3 Description of Work. The contractor shall furnish all personnel, transportation and services necessary for a contract Catholic Priest position at Moody AFB Chapel.

1.4 Hours of Work. The contractor shall provide regular office hours to meet the sacramental ministry needs of Catholic Airmen and their families. The schedule may be adjusted to meet requirements for duties outside of the normal Monday-Friday, 7:30 a.m.–4:30 p.m. duty hours.

1.4.1. The contractor must respond to any emergency calls within one hour of receiving the call, to include travel to Moody AFB within the one-hour timeframe.

1.4.2. The office hour schedule will be coordinated with the Wing Chaplain or designee in order to maximize customer service to Moody Catholic community.

1.4.3. The contractor is required to give the Wing Chaplain or designee a two-week notice of any period of absence.

1.4.4. A substitute must be of equal or greater capability than contractor.

1.4.5. The contractor shall provide written documentation of all substitutions indicating name and date of substitutions.

1.5 QUALIFICATIONS AND EXPERIENCE

1.5.1. The contractor shall be a validly ordained Roman Catholic priest in good standing with the bishop of his diocese or the superior of his religious order in the Catholic Church and must be endorsed by document.

1.5.2. The contractor shall provide written proof of permission from his diocesan bishop or religious superior to enter into these services and must be endorsed by the Ecclesiastical Endorsement from the Archdiocese for the Military Services (AMS), USA (http://www.milarch.org/) prior to contract start. It is the regular policy of the AMS to grant endorsements only to those priests who will be contracting directly with the contracting office of a military installation. The AMS will not endorse a priest who is subcontracted by a third-party contractor.

1.5.3. The contractor shall be a positive and self-directed individual with high standards of personal and moral conduct/decorum.

1.5.4. The contractor shall be able to work cooperatively with chaplains, religious affairs airmen and other chapel contractors in an ecumenical/interfaith setting.

http://www.milarch.org/) http://www.milarch.org/)

1.5.5. The contractor shall have knowledge of military customs and courtesies or be willing to learn.

1.5.6. The contractor must immediately notify the Wing Chaplain, or designated representative, of any change in ecclesiastical/endorsement status.

1.6 Duties and Responsibilities

1.6.1. The contractor shall conduct all religious services including Sunday Mass with an opportunity for the Sacrament of Reconciliation, Holy Day Masses/Special Services as scheduled and required including Ash Wednesday Services, Christmas Services, Easter Services, Lent/Advent Penance Services, and Holy Triduum Services. Mass/Services will normally last one hour, and not more than one and a half hours with prior coordination. The contractor will arrive not later than 30 minutes prior to the beginning of services.

1.6.2. The contractor shall conduct sacraments including reconciliation, baptisms, and weddings, and provide Catholic services including annulments, counseling (e.g. Catholic premarital counseling), and invocations/benedictions when a Catholic Priest is specifically requested by Active Duty members.

1.6.3. The contractor shall lead, help plan, and participate in, all Catholic community fellowships, parish events, and Catholic Religious Education program, as the installation’s Catholic Director of Religious Education.

1.6.4. The contractor shall perform administrative duties including attend staff meetings as available, plan and attend all Catholic Parish Advisory Council meetings, daily compile ministry information for the Air Force Chaplain Corps Statistical Report (AFCCARS) statistical data form, complete necessary documentation for the purchasing of Catholic supplies utilizing Chapel Tithes and Offering Fund (CTOF), and any necessary training to become proficient in administrative duties.

1.6.5. The contractor shall conduct a Daily Mass (Monday - Friday) a minimum of 12 days per month. Daily mass will normally last 30 minutes, but not more than one hour.

1.6.6. The contractor shall attend staff meetings on the date and time set by the Wing Chaplain or designate.

Staff meetings are normally every week and will normally last one hour, but not more than an hour and a half.

The contractor shall arrive at the chapel facilities at least 10 minutes prior to meeting start time.

1.6.7. The contractor shall assist the Wing Chaplain and chapel staff in developing goals and objectives that meet Air Force, ACC, and 23d Wing and Catholic requirements.

1.6.8. The contractor shall provide technical expertise to the Wing Chaplain and the chapel staff regarding spirituality, traditions, laws, policies, procedures, directives, worship, devotions, and sacramental preparation requirements of the Catholic Church and the AMS.

1.6.9. The contractor shall recruit and train volunteers to support Catholic and chapel sponsored activities and programs.

1.6.10. The contractor shall provide technical expertise and recommendations to the Wing Chaplain concerning Catholic service funds, the Catholic portion of Chapel Tithes and Offering Fund (CTOF), and needed resources including equipment, supplies and space to ensure accomplishment of parish goals and objectives.

1.6.11. The contractor will maintain records relating to religious education programs including family database, program registrations, class lists, and volunteer information, as well as sacramental records and pre-marital records and marriage documentation for AMS permanent records. The Contractor will ensure that personal information protections are applied IAW Privacy Act requirements.

1.6.12. The contractor shall schedule and lead regular parish advisory council meetings, generally one per month but no less than 2 per quarter, to foster pastoral activity and to address Catholic community-related concerns and issues. The contractor shall preside over the meetings and take minutes or ensure minutes are taken and made available to Moody AFB chapel attendees.

1.6.13. The contractor shall serve as a liaison maintaining a working relationship between the AMS, the Savannah Diocese, the clergy of the local Catholic parishes, and home parishes of base personnel, 23d Wing unit commanders, First Sergeants, senior enlisted personnel and base support agencies.

1.6.14. The contractor shall coordinate, plan, calendar, and schedule with other Moody AFB organizations concerning Catholic-related events, ceremonies, and sacraments as appropriate.

1.6.15. The contractor shall provide direction, instruction, counseling and assistance with applications, testimony, documentation, and the processing of annulment applications to all of those wishing to petition for a marriage.

1.6.16. The contractor shall serve as point of contact, reachable by telephone, or email, for all on and off base emergencies requiring Catholic support or assistance to include visitation and anointing of the sick when necessary.

1.6.17. The contractor shall provide pastoral and spiritual care to Catholic family members within 24 hours of death notification and assist in the planning and preparation of funeral services.

1.6.18. The contractor shall maintain proficiency or currency in any required Air Force Chaplain Corps or in house staff training plan.

1.6.19. The contractor shall meet regularly with other Catholic community contractors (e.g. Parish Coordinator, RE Coordinator) to coordinate ministry efforts, develop activity calendars and budgets, and plan for program needs.

1.6.20. All proposed sub-contractors must comply with the requirements prescribed in PWS 1.4.

1.6.21. Roman Catholic clergy who are contractors are not chaplains and shall not use the duty title of “chaplain.”

1.6.22. Similarly, as the contractor is not a chaplain, he may not perform the duties of leadership advisement or unit engagement, as these duties are restricted to military chaplains.

1.7 ORGANIZATIONAL CONFLICT

1.7.1. Organizational Conflict of Interest (OCI): Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0. PERFORMANCE EVALUATION:

NOTE: COR has been exempted, therefore, this contract has no QASP. Chapel Management & Contract POC will have oversight.

2.1 Performance Evaluation Measurement:

Performance Objective PWS Para Performance Threshold

Sacramental Rites will be conducted as scheduled. 1.6.2 100%

Sunday Masses will begin and end on time as determined by the Wing Chaplain or designee.

1.6.1 100%

Holy Day/Special Services will begin and end on time as scheduled.

1.6.1 100%

Daily Mass will begin and end on time as scheduled.

Scheduled and performed at least 12 per month.

1.6.5 100%

Staff Meeting attendance on time. 1.6.6 100%

Immediately notify Wing Chaplain, or designated Representative of any change in ecclesiastical/endorsement status.

1.5.6 100%

Administrative requirements; budget, calendar, AFCCARS, purchase requests, etc.

1.6.4, 1.6.10, 1.6.14, 1.6.12, 1.6.11

90%

3.0 EQUIPMENT AND SUPPLIES.

3.1 Equipment and Supplies. The Government shall provide Government/Chapel facilities, equipment, and supplies necessary to fulfill this contract.

3.1.1. The contractor shall have joint use of all available equipment necessary for performing services required by this contract.

3.1.2. The contractor shall use established local procedures to submit for new or replacement equipment used as part of their normal contract work.

3.1.3. The 23d WG/HC will provide required Government forms used in the performance of this contract.

3.1.4. The 23d WG/HC will provide training on reports, forms, regulations, policies, procedures as well as initial and continuing orientation and training.

3.2 Facilities. The contractor shall have the use of the following facilities for performance under this contract: 23d Wing Chapel, 5120 Austin Ellipse, Moody AFB, GA 31699-1501, or other facilities as provided.

3.2.1. An office space will be provided, as appropriate. A local and long-distance telephone service will be available to perform service under this PWS.

3.2.2. The Government will not be responsible for loss or damage of personal items brought into the chapel.

3.2.3. The Wing Chaplain will provide support services required, to include utilities, telephone, and general distribution services.

3.2.4. The contractor will be authorized to use all administrative and clerical support in the same manner as assigned USAF chaplains. This will include, but is not limited to, copy and fax machines, religious library, installation distribution, and Class “A” and Defense Switching Network (DSN) telephone lines. These items will be used for official government business only.

3.2.5. The contractor shall be responsible for safeguarding all Government property provided for contractor use.

3.3 Conferences and Training

3.3.1. One ecclesiastical endorser conference of not more than seven days located within CONUS, including travel, lodging, meals, conference fees and incidentals. Travel trip will be paid in accordance with the unit Price amount.

Costs to cover travel trips in excess of the unit price amount will be determined by the Contracting Officer in accordance with equitable adjustment procedures. Travel costs may not exceed the max rates in the Joint Travel Regulation. If trip not utilized by the end of the performance period, CLIN shall be partially terminated and funds de-obligated. All other endorser conferences/training/retreats are at the contractor’s expense.

4.0. GENERAL INFORMATION

4.1. General: Must be able to clearly communicate in English and conduct administrative requirements in verbal and written format as necessary.

4.2. Maintain professional conduct and present self in a neat, clean and well-groomed manner.

4.3. Maintain healthy and professional interpersonal relationships with staff and parishioners in a pluralistic military environment.

4.4. The Air Force Chaplain Corps accommodates requests for chaplain services and/or support for religious practices unless the specific accommodation is logistically impossible or prohibited by law or policy. The contractor must be able to work in an environment that accommodates all faith traditions but will not be required to perform duties that are incompatible with the Catholic faith or his professional role.

4.5. Contractor shall provide information necessary for successful completion of a background investigation in accordance with Department of Defense Instruction (DODI 1402.5).

4.5.1. Failure to cooperate with a background check by providing necessary documentation, fingerprints or other information needed for its completion or the reception of a derogatory report will result in elimination from consideration for the contract or termination of the contract if it has already been awarded.

4.5.2. In accordance with DODI 1402.5 paragraph E 6.4.1.4. The contractor may begin work before completion of the background checks, provided when working with minors he is within sight of an individual who has successfully completed a background check.

4.5.3. In accordance with DODI 1402.5 paragraph E6.6.2 payment of the background check is the responsibility of the requesting Service or agency.

4.6. The contract may be terminated in accordance the termination clauses contained within the contract.

4.6.1. The Wing Chaplain or designee (Superintendent, Chapel Operations and/or COR), will monitor and inspect the contractor’s performance.

4.6.2. The contractor will be notified in writing immediately of any and all noncompliance.

4.7 DISPUTES. Any grievance by the contractor should be resolved at the lowest level. The chain of command is as follows: Contract Officer, and the Wing Chaplain.

4.8. CONFLICT OF INTEREST. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7 and Air Force policy.

4.8.1. Government Performance of Service during Labor Strikes. Because the services outlined (indicated) in this contract are critical, the Government reserves the right to take over performance of this contract in the event of a labor strike by the contractor’s employees. At the direction of the contracting officer, the contractor shall agree to remove its non-striking workforce from the performance site and prevent interference with continuum operations.

The contractor shall, under such circumstances, permit the Government to use any contractor-furnished property necessary. The Government will compensate the contractor for use of such property.

4.8.2 Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations (i.e., accident and rescue operations, civil disturbances, natural disasters, military contingency operations, and exercises) may necessitate the contractor provide increased or reduced support as determined by the contracting officer. The Government will negotiate an equitable adjustment with the contractor for the cost of these emergency requirements.

4.9. OPERATIONS SECURITY (OPSEC) REQUIREMENT

4.9.1. Contractor will practice OPSEC to protect critical information for specific government contracts and subcontracts.

4.9.2. Contractor will consider OPSEC for all contractual requirements.

4.9.3. Contractor will protect critical, sensitive and for official use only (FOUO) contracted information. The user organization will provide OPSEC guidance for the contractors

4.9.4. The following OPSEC guidance is provided:

Organization’s critical information list Adversaries’ collection threat information as it applies to the organization’s mission and the contract, (phishing, dumpster diving, etc.), Operations security guidance (AFI 10-701), Specific OPSEC measures the organization requires100% shred policy, Out-of-office replies/messages, Email guidance with respect to OPSEC, OPSEC training

4.9.5. All required OPSEC training will be provided free to mission partners and contractor from the government user organization OPSEC coordinators upon contract award.

4.10. NETWORK ACCESS

4.10.1. Network Access. The Contractor, with a valid National Agency Check verified through Joint Personnel Adjudication System (JPAS) or validation from the on-site Contractor’s security manager, shall be provided access to the hosting bases unclassified computer networks and their inherent capabilities including, but not limited to:

Internet access, electronic mail, file and print services. The Contractor shall be held accountable for all actions that he or she initiates while on the network and shall conduct his or her business in accordance with all AF and local base instructions, manuals, and policies. Any conduct that does not adhere to sound or just network usage as stipulated in official guidance will cause revocation of all network privileges. All personnel having access to Government program information will be required to execute nondisclosure and information protection agreements. The Government will supervise the release of data from the Information Management System and will designate an individual to oversee and advise the contractor on all data released and/or exported from the system.

4.10.2. In order for the contractor to use the base network, he or she shall complete all the paperwork and forms necessary for a National Accreditation Check. The cost of the check will be paid for by the government. The contractor shall also complete the Informational Awareness Training, including passing a final test, within three

(3) days of starting the position.

4.11. PASS AND INDENTIFICATION

4.11.1. The Contractor shall ensure each contract employee obtains the required pass and identification items as applicable for Contractor personnel and non- Government owned vehicles. The Security Police Pass and Identification Office located at Moody's South Gate, Building 1030, shall issue these forms. The Contractor shall retrieve all identification media from employees who leave contract employment for any reason before the contract expires, e.g., termination, retirement, etc. These items will be returned to the Contracting Officer. The Contractor shall maintain a current listing of all their employees. The list shall include employee names and social security numbers. This list shall be provided to the Contracting Officer and the 23d Security Forces Squadron at the contract start date. An updated listing shall be provided upon any change of employee.

4.11.2. Contractor Registration of Vehicles on Moody AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Moody AFB.

4.12. T1 Investigation: The contractor shall complete and maintain at least a Tier 1 Investigation (T1) formerly known National Agency Check and Inquiries (NACI) throughout the contract period of performance. This is the basic and minimum investigation required. It consists of a NAC with written inquiries and searches of records covering specific areas of a person’s background during the past five years. Those inquiries are sent to current and past employers, schools attended, references, and local law enforcement authorities. The contractor shall provide proof of clearance.

4.13. RECORDS MANAGEMENT

4.13.1 All records, files, and documents, regardless of media (e.g., paper, electronic, etc.), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

4.13.2. The Contractor shall keep these item(s) current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program.

4.13.3. Service Contract Reporting (SCR). The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: https://www.sam.gov.

4.13.4. The contractor shall comply with DoD Instruction 5200.48_Department of the Air Force Instruction 16-1403 Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

All CUI records must follow the approved mandatory disposition authorities whenever the DoD provides CUI to, or CUI is generated by, non-DoD entities in accordance with Section 1220-1236 of Title 36, CFR, Section 3301a of Title 44, U.S.C., and this issuance.

4.14. Antiterrorism (AT) Level 1 Training for Contractors: DAFI 31-145-O published 14 November 2022 states 100% of contractors will complete AT Level I (Antiterrorism Awareness) within 30 days of requiring access, and annually thereafter (https://jko.jten.mil/courses/AT-level1/launch.html ) by all contractor personnel to whom commanders have granted access to their fenced installations or separate facilities. This is also a federal law under 48 CFR § 252.204-7004 that all contractors that work on federally funded projects will have this training.

https://www.sam.gov./ https://jko.jten.mil/courses/AT-level1/launch.html

4.14.1. Physical Security: The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

5.0 APPENDICES

APPENDIX 5.1 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms applicable to the performance PWS are listed below. The contractor is obligated to follow those publications. These publications are available in the Base Chapel and maintained by the Government.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract.

Publication No. Title Date AFPD 52-1 Chaplain Corps 5 Nov 18

AFI 52-101 Planning and Organizing 1Apr 19

AFI 52-105 Chaplain Corps Resourcing 23 Jun 15

DODI 1402.5 Criminal History Background Check Procedures 19 Jan 93

Archdiocese for the Military Services Priests' Manual 15 Nov 06

Archdiocese for the Military Services Priests' Manual Appendix 20-Jan-06

Archdiocese for the Military Services Request for a sacramental certificate 7 Jun 06

Archdiocese for the Military Services Marriage Documentation Checklist 2 Jun 06

Archdiocese for the Military Services Pre-Nuptial Questionnaire 29 Mar 06

Archdiocese for the Military Services Marriage Dispensation/Permission 2 Jun 06

Archdiocese for the Military Services Witness Concerning Freedom to Marry 25 Oct 01

Archdiocese for the Military Services Record of Baptism 22 Feb 06

Archdiocese for the Military Services Record of First Communion 2 Jun 06

Archdiocese for the Military Services Record of Confirmation 8 Jun 06

Archdiocese for the Military Services Bishop's Listing of Confirmation 8 Jun 06

Archdiocese for the Military Services Record of Marriage 9 Mar 06

Archdiocese for the Military Services Record of Profession of Faith 22 Feb 05

Archdiocese for the Military Services Request for Appointment of Extraordinary Minister of Holy Communion 1 Mar 05 Archdiocese for the Military Services Request for Appointment of Catholic Representative / Lay Leader 15 Mar 05 Archdiocese for the Military Services Request for AMS Prelate to Confirm No Date

Archdiocese for the Military Services Chaplains Quarterly Report No Date

Archdiocese for the Military Services RCIA-A Inquirer Information Form No Date

Archdiocese for the Military Services RCIA-B Current Marital Status Follow-up No Date

Archdiocese for the Military Services RCIA-C Previous Marriage Information No Date

Archdiocese for the Military Services RCIA-D Christian Initiation Information No Date

APPENDIX 5.2 – WORKLOAD ESTIMATES

The below chart contains estimated number of times the below activities occur.

Description Paragraph Reference Number of Services Per Year

Worship and Liturgy Weekend Masses 1.6.1 52 Weekend Fellowship 1.6.1 52 Holy Days of Obligation 1.6.1 10 Weekday Masses 1.6.5 144 (minimum) Ash Wednesday Masses 1.6.1 2 Invocation/Benedictions 1.6.2 As requested, (typically less than 5) Rites 1.6.2 As requested, (typically less than 5) Pastoral Care and Support 1.6.2, 1.6.17 As Needed (typically less than 25) Administrative Support 1.6.4 – 1.6.19 Staff Meetings 1.6.6 Weekly (or as scheduled) AFCCARS/Records 1.6.4 Daily on duty days Purchasing (CTOF) 1.6.4, 1.6.10 As needed (typically about 50)