01_31_01_PROJECT_MANAGEMENT.pdf

SECTION 01 31 01

PROJECT MANAGEMENT

PART 1 GENERAL

1.1 KEY PERSONNEL

1.1.1 Key contractor employees shall, as a minimum, meet the requirements listed below. All key personnel must be able to read, write, speak, and understand English.

1.1.1.1 Program Manager

a. The Contractor shall provide a Program Manager who shall be responsible for the performance of the work. The name of this person and alternates who shall act for the Contractor when the primary is absent shall be designated in writing to the Contracting Officer as a part of the management plan. At the Contractor’s discretion, the Program Manager can be responsible for several of the Contract Installations as long as the required response times listed in this Section can be maintained.

(1) The Program Manager shall have at least 5 years of experience in the management of government, commercial, or industrial construction and renovation projects, involving all of the following different disciplines: architectural, civil, mechanical, and electrical.

(2) The Program Manager and designated alternates shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract with no dollar amount restrictions.

(3) The Program Manager shall be available by cellular telephone during normal duty hours.

(4) During normal duty hours, the Program Manager or designated alternate shall be available to meet on the installation with government personnel within one hour.

After normal duty hours, the Program Manager shall be available to meet on the installation within two hours from the time of notification for emergency or urgent situations.

1.1.1.2 Installation Construction Manager

a. The Contractor shall provide an Installation Construction Manager that will be knowledgeable on all projects on the installation they are assigned. The name of this person and any alternates shall be designated in writing to the Contracting Officer as a part of the management plan. The Contractor shall provide a designated Installation Construction Manager for each of the seven (7) Installations included in this Contract.

(1) The Installation Construction Manager shall have at least 5 years of experience in construction superintendence for similar size/scope projects and be familiar with all aspects of general construction management, practices, methods, and materials.

(2) The Installation Construction Manager and designated alternates shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract that do not have cost impacts.

(3) The Installation Construction Manager shall be available by cellular telephone

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during normal duty hours.

(4) During normal duty hours, the Installation Construction Manager shall be available to meet on the installation with government personnel within one hour. After duty hours the Installation Construction Manager or equivalent alternate shall be available to meet on the installation within two hours from the time of notification for emergency or urgent situations.

1.1.1.3 Job Foremen

a. The Contractor shall maintain a Job Foreman on each project site with work being accomplished. This person shall be able to answer all questions pertaining to the work being accomplished. The name of this person shall be designated to the Contracting Officer. If the person changes, the Contracting Officer shall be notified.

(1) The Job Foreman shall possess at least 3 years of experience in an appropriate field for the job being supervised.

(2) The Job Foreman shall be available by cellular telephone during normal duty hours.

1.1.1.4 Lead Craftsmen/Tradesmen

a. Lead Craftsmen/Tradesmen in standard trades must be certified or licensed at the journeyman level (or equivalent for non-standard trades).

1.1.1.5 Quality Control Officer

a. The Quality Control Officer shall have at least 3 years of experience in the area of construction quality control. The Quality Control Officer shall manage the contractor’s quality control plan. This person shall have the authority to direct contractor personnel to correct construction deficiencies.

1.1.1.6 Environmental Officer

a. The Environmental Officer shall have suitable training and at least 3 years of experience in environmental management for construction work. The Environmental Officer shall manage all of the environmental concerns for each project. This function may be fulfilled by consulting firm.

1.1.1.7 Site Safety and Health Officer (SSHO)

a. Site Safety and Health Officer (SSHO) shall be provided at the work site at all times to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The Contractor Quality Control (QC) person can be the SSHO on this project. The SSHO shall meet the following requirements:

(1) Level 2:

(a) A minimum of 3 years safety work on similar project.

(b) 30-hour OSHA construction safety class or equivalent within last 3 years.

(c) Competent person training as needed.

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1.2 PROFESSIONAL CERTIFICATION

1.2.1 The Contractor shall ensure that employees have current and valid professional certifications and licenses as stated in the accepted contractor’s management plan starting work.

1.3 MANAGEMENT PLAN

1.3.1 The Contractor shall create, maintain, and implement a Management Plan within 30 days of contract award. This plan shall be available upon request. The Management Plan shall include a position description for all personnel, required minimum qualifications, and specifies what positions are being accomplished by subcontractors. A complete organizational chart shall also be submitted and kept current as part of the management plan.

a. The Contractor shall create and submit, a Management Plan as part of the original solicitation. This plan shall then be continually maintained throughout the life of the Contract by all successful bidders and resubmitted whenever changes in key personnel are made. The Management Plan shall include a position description for all personnel, required minimum qualifications, required job experience (with examples) and specifies what positions are being accomplished by subcontractors. A complete organizational chart shall also be submitted and kept current as part of the management plan. This plan shall be submitted in a three-ring binder and shall contain all requirements. The binder shall have a cover sheet that includes the solicitation number, subsequent contract number, Contractor name, address, and business phone number.

All listed requirements shall be included. The contents of the binder shall be fully tabulated and a table of contents will be used.

1.3.1.2 The contractor’s organizational approach shall provide project management, project engineering, CAD support, project design, site superintendence, safe working environments, quality control, environmental management, subcontract purchasing and administration, and general office administration.

1.4 MEETINGS

1.4.1 The Contractor shall ensure key management personnel participate in and provide briefings to the Base Civil Engineer (BCE), or Director of Public Works (DPW), at each site, as required. The BCE or DPW will be represented by the project manager, and project inspector. The Contractor’s Program Manager and Installation Construction Manager, as a minimum, will interact, in the form of conferences, meetings, and reviews, on a weekly basis with government personnel at each installation regarding the performance and status of their respective task orders. The CO may decide to reduce the frequency of meeting if needed. The purpose of these meetings is to discuss the status of active projects, schedules, projections, problems, corrective actions, recommendations, etc., to help accomplish project and program goals. The Contractor shall be required to provide a written listing of all active projects for each installation containing, as a minimum: project name, project number, T.O. number, T.O. completion date, scheduled completion date, project status, and pertinent remarks. The listing shall be prepared by the Contractor in advance of the scheduled weekly meeting and copies of the listing shall be provided to all personnel in attendance. Contracting representatives and other government personnel may also attend these weekly meetings. The Contracting Officer at

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PART 2

PART 3

each site shall determine the most appropriate and mutually convenient date and time for the weekly meetings.

1.5 QUALITY CONTROL PLAN

1.5.1 See Section 01 45 01 Contractor’s Quality Control.

PRODUCTS – Not Used

EXECUTION – Not Used

END OF SECTION 01 31 01