Attachment_1_-PWS_22_May_19.docx

Performance Work Statement

22 May 2019

Civil Air Patrol (CAP) Fleet Mix, Mission, and Modernization Study

1.1 SCOPE and PURPOSE: Contractor will conduct an in-depth analysis of the Civil Air Patrol’s (CAP) core missions as stated in the 2016-2020 CAP Strategic Plan and associated aircraft fleet to make recommendations regarding CAP’s suitability for current and future mission requirements. Analysis should result in recommendations for requirement standards for aircraft performance, pilot training suitability (ab initio through advance ratings), passenger and cargo capacity, configuration requirements (floats, skis, rough country/off airport landing capability, etc.), special mission equipment, sustainment cost and optimum utilization. The contractor is required to provide specific fleet and mission equipment modernization/refresh timing/upgrade recommendations, as well as recommendations for fleet composition (i.e. types, and if necessary, specific models of aircraft). Increased Department of Defense reliance upon CAP through CAP-USAF, has revealed an increasing mission demand for Defense Support of Civil Authorities (DSCA), Homeland Defense (HD), and Homeland Security (HS) missions with a more immediate and greater need in times of crisis. CAP owns, maintains, and operates a fleet of 560 single engine aircraft. Based on CAP’s current and future mission and services, CAP’s fleet may need to be modernized, diversified, and/or upgraded. The contractor will facilitate a dialog with CAP staff and all stakeholders to understand the CAP fleet and missions to accomplish this objective.

1.1.1 Advisory and Assistance: The contractor shall provide advisory and assistance services that are a legitimate way to improve CAP/CAP-USAF operations in accordance with the guidance of FAR 37.203.

1.1.2 Inherently Governmenta3l Function. The Contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS

1.2 ENDSTATE: The requested study shall include a review and understanding of CAP’s history, current mission set, operating structure, people, geographic locations, and operating relationship with the United States Air Force (USAF), other federal agencies, state governments, local governments, non-government organizations and its own volunteers. The study shall take no longer than six months and result in a technical report detailing the findings along with a formal briefing presentation to CAP leadership and other key stakeholders.

1.3 BACKGROUND: CAP is a congressionally chartered and funded non-profit corporation which provides voluntary services to the community at both a national and local level. CAP also provides support to many agencies within the Federal Government.

1.3.1 CAP’s Mission Statement is, “supporting America’s communities with emergency response, diverse aviation and ground services, youth development and promotion of air, space, and cyber power.”

1.3.2 CAP currently has over 61,000 members. It is comprised of a National Headquarters located at Maxwell AFB, AL with approximately 125 full time employees, 52 Wings in each of the fifty states, Puerto Rico and Washington D.C. In each wing, CAP organizes itself similar to the structure of an Air Force wing with various groups, squadrons, and some special mission units. CAP’s special missions include Surrogate Predator at Green Flag East in LA and West in NV, RPA Chase in NY and TX, and Radar and Cell Phone Forensics Teams.

1.3.3 When serving the Federal Government or state and local governments when such service has a sufficient federal interest, CAP provides that service as the official Auxiliary of the USAF in what is referred to as an Air Force Assigned Mission (AFAM). CAP also provides missions for state and local governments in ‘corporate’ status. Most of CAP’s fleet of aircraft are Cessna aircraft. CAP purchases new Cessna aircraft each year to perform its mission and to recapitalize its fleet. The high wing design of Cessna aircraft has proven beneficial for the aerial reconnaissance and SAR missions CAP routinely performs. On average, CAP receives funding from Congress through the USAF to purchase 10-15 new Cessna aircraft each year. CAP’s goal is to fly each of its aircraft 200 hours annually with an organizational goal of flying a total of 100,000 flight hours or more annually.

1.4 OBJECTIVE: The objective is for the Contractor to provide appropriate aircraft fleet and mission recommendations for CAP and USAF consideration(s). The recommendation shall include:

1.4.1 Appropriate aircraft modernization and/or upgrade recommendations. Recommendations shall be based upon capabilities to meet current and recommended missions. The contractor shall provide recommendations and observations regarding the CAP aircraft fleet in coordination with and at the request of CAP and the USAF which shall include but not necessarily limited to:

1.4.1.1 Future fleet structure and composition, quantities/fleet mix ratios (to include small unmanned aerial systems (sUAS))

1.4.1.2 Recapitalization schedules for airplanes, gliders, and balloons

1.4.1.3 Communication equipment recommendations

1.4.1.4 Avionics equipment recommendations

1.4.1.5 Special equipment requirements (will include but not limited to HF, VHF, UHF, cyber)

1.4.1.6 Missions set recommendations(will include but not limited to cadet programs, STEM, etc.)

1.4.1.7 Risk assessment

1.4.2 A study of CAP’s current fleet of aircraft, current mission, and projected future mission. The contractor shall perform a study of CAP’s current fleet of aircraft, which also includes gliders, sUAS(s) and balloons, and how those aircraft are currently utilized to meet its multiple missions (both current and future). The Contractor will facilitate dialogue with CAP staff, CAP volunteers, USAF, FEMA, Army Corps of Engineers and any other customer/stakeholders who routinely employs CAP services. The contractor shall look into CAP’s future, projecting future USAF, Federal, State and other stakeholder needs which CAP could fulfill. ‘Looking into the future’, the Contractor will predict new missions and capability and the CAP customer of the future. The contractor shall examine how CAP currently utilizes its fleet and make recommendations regarding CAP’s future fleet structure and composition. The contractor shall study current fleet mix and operating cost and calculate future operating cost, future acquisition costs and future maintenance costs (life cycle sustainment). The contractor will conduct a risk assessment for all recommended fleet changes to include identifying hazards associated with incorporating a new/different airframe(s) in CAP’s fleet. The contractor shall consider flight safety which includes but not limited to the ease of operation by CAP pilots when considering various aircraft types. The contractor shall consider any complexities introduced into fleet management, aircrew training, and safety when operating a fleet comprised of multiple aircraft types, specifically training, currency/proficiency, potential for negative habit transfer between dissimilar airframes, qualifications and the additional cost and mission impact of the recommend risk controls. Because CAP is comprised of pilots who have a wide range of experience levels, the contractor shall also consider how “forgiving” an aircraft is as well as how rugged it is if a pilot commits error. The contractor shall study current and future CAP customer needs. Relating the above, the contractor shall provide a recommendation on the CAP fleet, CAP mission, and CAP capability, and CAP equipment of the future. The contractor shall provide recommendations and observations regarding the CAP aircraft fleet at the direction and request of CAP and the Air Force.

1.4.3 An understanding of operational employment by the USAF and by CAP on a corporate level. CAP operates its aircraft in either corporate or Air Force Auxiliary Mission (AFAM) status. AFAM(s) are categorized into four mission sets by the USAF. When employed in an AFAM status, CAP is executing a US Air Force assigned mission with Federal interest:

1.4.3.1 Homeland Security (HLS): An example is counter drug supporting Joint Task Force North (JTFN) along the southwest American border.

1.4.3.2 Homeland Defense (HLD): Examples are providing ‘Reaper Chase’ to escort Air Force Remotely Piloted Aircraft (RPA) inside US airspace, Surrogate Predator to provide training to Joint Tactical Air Controllers (JTACs), and Target Support (TOI-Target of Interest) to train DOD airborne interceptors

1.4.3.3 Defense Support to Civil Authorities (DSCA): Examples are providing aerial domestic imagery for FEMA during natural disasters, light transportation for various federal and state responders, Search and Rescue (SAR) for requesting federal and state agencies.

1.4.3.4 Civil Air Patrol (CAP). Examples are ROTC and Cadet orientation rides.

1.4.3.5 When flying aircraft not meeting any of the categories immediately above, CAP flies its aircraft in a ‘corporate status’. Such missions support state and local agencies as well as to train its own members. Examples include state highway patrol, training cadets to receive a private pilot’s license, and CAP member pilots flying to build time for advanced ratings.

1.4.4 When conducting this study and developing recommendations, the contractor shall consider CAP’s mission statement, “Supporting America’s communities with emergency response, diverse aviation and ground services, youth development, and promotion of air, space and cyber power.”

1.5 PROJECT DELIVERABLES:

1.5.1 All deliverables become the property of the United States Government. Unless otherwise agreed upon at the order level or working with the CO and TR, all deliverables shall be submitted in electronic PDF format.

1.5.2 For clarification on SOW activities and deliverables, the Contracting Officer and the Technical Representative shall serve as the primary point of contact on this task order. No changes that affect price, scope and/or terms of the contract are authorized without Contracting Officer approval and written contract modification. Contract administration and contractual issues will be handled by the Contracting Officer.

1.5.3. Performance Milestones: Interim report findings and progress notes along with follow up telephone conversation will be provided to the Technical Representative or the TR’s designee, once a month. Such notes and findings will include, but is not limited to, interview notes, proposed travel plans, additional questions, postulations, etc. The purpose of these interim reports are to ensure that contractor progress complies with the Government’s desired outcome and objectives.

1.5.3.1 The report shall incorporate/include/consider, but not necessarily be limited by, information/data/facts/research covering each of the objectives listed in paragraph 1.4 and its subparts above.

1.5.4 The final technical report of this study will be submitted via electronic submission to the technical representative (see Appendix 2) NLT 180 days after contract award.

1.5.5 Coordination for the final contractor presentation shall begin NLT than 30 day before the end of contract period of performance.

1.6 PERIOD OF PERFORMANCE (PoP): The Period of Performance shall end 180 days after award and acceptance.

1.7 SPECIAL QUALIFICATIONS: Contractor must have expertise in the following: A thorough understanding of large volunteer organizations and Federal Aviation Regulations; a thorough knowledge of General Aviation and light commercial aircraft performance, capabilities, cost of ownership, availability, maintainability/sustainability; a thorough knowledge of training, standardization and evaluation, risk management required to operating a fleet of aircraft; a working knowledge of Air Force Missions sets, Air Force Regulations and Customs, and Air Force Air Tasking Order process; a working knowledge of the application of Safety Risk Management in the planning for acquisition and sustainment of new aircraft and equipment and operation of the same; a full understanding of CAP missions conducted on behalf of the Air Force, Federal and State Agencies; an understanding of “corporate” and other CAP missions that could further national objectives. A Commercial Pilots License or Airline Transport Pilot rating and/or Equivalent Military Flight Rating is highly desired. Military or commercial flight experience (Military, General Aviation, Commercial Aviation) and flight instruction is highly preferred. A thorough knowledge of CAP is highly desired.

1.7.1 The contractor shall provide a resume of each person that would perform work in the execution/fulfillment of the SOW.

1.7.2 Current CAP volunteers, paid CAP employees, and/or CAP Board of Governors members are ineligible for award of this contract and may not receive compensation as an employee, consultant or subcontractor from the awardee in the study, research and development of this technical report.

1.8 In conducting the requested study, the researcher will consider regulations, guidelines, and other documents which govern CAP activities, the source of CAP funding, the various missions of CAP, etc. Such documents include but are not limited to:

AFI 10-2701, Organization and Function of the Civil Air Patrol AFPD 10-27, Civil Air Patrol AFI 90-802, Risk Management, para 4.12 CAP Cooperative Agreement AFAUX Mission Clarification Legal Review CSA4SAR legal guidance on imagery Most recent CAP Appropriations Bill Federal Aviation Regulations (FARs) Sample 1AF ATO with CAPs various mission sets CAP Capabilities handbook Recent CAP Financial report Recent Board of Governors (BoG) meeting minutes

2.0 CONTRACTOR TRAVEL: Contractor will be reimbursed for approved travel. Contractor will be required to travel during the performance of this contract to accomplish objectives to attend meetings, conferences, and training. The Contractor can expect travel requirements for a maximum of 3 (three) trips of five days (two travel days and three working) each for two personnel. Travel locations will include CAP HQs at Maxwell AFB, AL, 1AF at Tyndall AFB, and may include the CAP annual national conference (held in Baltimore, Maryland in August 2019), special mission locations, or other locations conducive to achieving stated objectives. Contractor may determine additional travel is required to achieve objectives and will coordinate with the Technical Representative to coordinate additional travel requirements. Contractor will be authorized travel expenses consistent with and no higher than the substantive provisions of the Joint Travel Regulation (JTR). All travel requires Government approval/authorization and notification of the CO. All invoices for travel reimbursement shall be accompanied by supporting receipts.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property And Services: The Government and CAP will provide the following equipment and material necessary to accomplish tasks IAW this SOW: Documents needed to complete the study. Access to CAP aircraft, equipment, meetings, etc.

4.0 GENERAL INFORMATION

4.1 PLACE AND PERFORMANCE OF SERVICES: The contractor shall be prepared to provide services between the hours 0730 to 1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor may occasionally, work extended hours to correspond with CAP availability. An example of extended hours would be to attend the CAP National Conference in Baltimore, Maryland. The contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government installation is not closed for the above reasons.

4.2 FEDERAL HOLIDAYS

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.3 DOWN DAYS: These are days designated by Air Combat Command or 325 FW/CC as non-working days. The government reserves the right not to allow all non-essential tasks to be performed on these days. The estimated number of down days is eight per year. Down days will usually be scheduled in conjunction with the above Federal Holidays. Contractor shall communicate with CAP and the USAF personnel with whom they are working to conduct this study concerning scheduled down days. The contractor shall not charge any cost for down days unless approved by the technical representative through the contracting official.

If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post holiday observance.

4.4 MISCELLANEOUS

4.4.1. FREEDOM OF INFORMATION ACT PROGRAM (FOIA): The contractor shall comply with DoD Regulation 5400.7/Air Force Supplement and AFMAN 33-302, DoD Freedom of Information Act Program requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.4.2. PRIVACY ACT PROGRAM (PA): The contractor shall comply with DoD 5400.11-R, The Privacy Act Program requirements and Air Force Instruction 33-332, Air Force Privacy Program. The regulation sets mandatory guidelines for collecting, safeguarding, maintaining, using, accessing, amending and disseminating personal information kept in systems of records to comply with the Privacy Act, Title 5, United States Code (U.S.C.), and Section 552a.

4.3.3. FOR OFFICIAL USE ONLY (FOUO): The contractor shall create and maintain FOUO material IAW DoD 5400-7R, DoD Freedom of Information Act Program; AFI 33-129, Transmission of Information via the Internet, paragraphs 7.4, 8.2.3, 16 and 17; and AFI 33-201, Communications Security (COMSEC), Table 1. Mark all documents meeting the requirements identified in DoD Regulation 5400-7/Air Force Supplement, paragraphs C3.2.1.2 thru 3.2.1.9 as “For Official Use Only” IAW instructions identified in paragraph C4.2.1. Safeguard all sensitive data IAW DoD Regulation 5400.7/Air Force Supplement, paragraph C4.4. When documents containing FOUO material are authorized for destruction, shred the records in an approved shredder fit for the classification. Degauss or overwrite magnetic tapes or other magnetic media.

4.4.4. RECORDS: All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the government.

4.4.5. DATA RIGHTS: In accordance with DFARS 227.7102-2, the government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

4.5 SECURITY CONSIDERATIONS

4.5.1. SUITABILITY INVESTIGATIONS: If applicable, personnel working in a government facility, or other Air Force base property may be required to have a Local Files Check and/or meet other local security requirements. The Unit Security Manager, whose space the Contractor is working within, will coordinate the Background Affidavit (with Pass & ID) and the DD 1172 Base Access Request form – allow 3-5 day process time. Contractor shall submit the DD 1172 and Background Affidavits no later than 14 days prior to scheduled work.

4.5.2. PASS AND IDENTIFICATION ITEMS: The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non- government owned vehicles:

4.5.3. AF Form 75, Visitor/Vehicle Pass (AFI 31-204): The Service Provider shall adhere to local security policy when applying for short/long term visitors’ passes. Any contractor requesting a pass for more than 3 days will complete a Local Files Check with 325 SFS/Pass & ID. Vehicle passes (personal vehicles) are no longer required.

4.5.4. ANTI-TERRORISM/FORCE PROTECTION: Contractor personnel, including subcontractors, must comply with and participate in the installation AT/FP Program, specifically including the conduct of Random Antiterrorism Measures (RAM).

4.5.5. TRAFFIC LAWS: The contractor and its employees shall comply with base traffic regulations.

5.0 APPENDICES

APPENDIX 1 – DEFINITIONS AND ACRONYMS

DEFINITIONS

Contracting Officer (CO): The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Technical Representative: Individual who monitors the contractor and who is involved in every aspect of a contract to ensure the Contractor is in compliance with contract terms, conditions and performance.

ACRONYMS:

APPENDIX 2: POINTS OF CONTACT

Contracting Officer

325 CONS

501 Airey Avenue, Suite 5 Tyndall AFB, FL 32403-5526

AFNORTH Technical Representative:

[Will be provided in contract award]