Attachment 1 PWS Portable Latrines.pdf

Attachment 1 PWS 20 Apr 12 FA4819-12-T-0007 Portable Latrines

PERFORMANCE

WORK

STATEMENT (PWS)

PORTABLE LATRINES

325 CES

CONTRACT # FA4819-12-T-0007

TYNDALL AFB, FLORIDA

DATE: 20 APR 12

REVIEWED BY QAPC (AM/____):

AMBER MUNIZ

APPROVED BY CO (SB/____):

SCOTT BRINDUS

TABLE OF CONTENTS

Section Number and Title Page Number

1.0 Description of Services 3

2.0 Services Summary 4

3.0 Government Furnished Property and Services 5

4.0 General Information 5

5.0 Appendices 8

Appendix A, Historical Workload 9

Appendix B, Acronyms and Definitions 10

Appendix C, Publications and Forms 11

1.0. DESCRIPTION OF SERVICES

The contractor shall furnish all labor, materials, transportation, and equipment necessary to provide and service portable latrines at the locations listed in Appendix A. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, Headquarters Air Force standards, instructions, and commercial practices.

1.1. SERVICING

The contractor shall service portable latrines a minimum of once per week. Services shall include pumping of all waste materials from unit, cleaning and disinfecting the interior, and restoring the chemical effectiveness of the liquid chamber. At least once a month, the latrines shall be washed with a germicide to prevent odor and bacteria build up.

1.2. SUPPLIES

The contractor shall supply enough 2-ply toilet tissue to last until the next servicing.

1.3. EMERGENCY WORK

The contractor shall, upon notification by the Contracting Officer (CO) of an emergency or disaster recovery operation, assemble required resources and take appropriate actions. The contractor shall respond to an emergency situation with mission essential personnel and equipment, within one (1) hour during normal duty hours and two (2) hours outside of normal duty hours. Emergency situations such as accident and rescue operations, civil disturbances, natural disasters, and military and peacetime operations may require that the contractor provide increased levels or types of support as directed by the CO. In the event base property is damaged by causes of a disastrous nature, the CO will determine the emergency actions necessary to protect government and personal property, and will direct the contractor to do emergency and urgent work to the extent deemed necessary by the CO. Upon receiving direction by the CO, contractor personnel shall begin emergency work within the specified time limit. The CO will notify the contractor as soon as an emergency requirement is known.

1.4. EMERGENCY/SPECIAL EVENT SERVICES

The contractor shall provide portable latrines at temporary sites within 24 hours of on-call notification from the COR. On-call rental period shall not exceed 30 days. Servicing frequency shall be every 24 hours.

1.5 INSPECTIONS

The contractor shall notify the COR at (850-283-4835, 850-283-3074) at least 24 hours prior to servicing the latrines to allow for prompt inspection.

1.6 RESTRICTED AREAS

The drone runway is a restricted area. The contractor must obtain clearance form Bldg 9310 before entering the runway. The contractor must obtain a flight line Driver’s License (to include training) and have this license on their person at all times while in this area. (POC: COR)

1.7 DISPOSAL

The contractor shall remove and dispose of accumulation from latrines in accordance with federal, state, and local laws and ordinances at no additional cost to the government. Wastes produced from latrine servicing shall not be disposed of on Tyndall AFB.

2.0. SERVICES SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s quality control plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Performance Objective PWS Par Performance

Threshold

Service Latrines. Portable latrines shall be serviced weekly to include pumping all wastes, cleaning and disinfecting interior, restoring chemical effectiveness of liquid chamber.

1.1

No more than 1 customer complaint per service week.

Supplies. Contractor shall provide 2-ply toilet tissue paper.

1.2

No more than 1 customer complaint per service week.

Emergency Work. Contractor shall respond within one (1) hour during normal duty hours and within (2) hours outside normal duty hours upon notification from the Contracting

Officer.

1.3

No deficiency.

Emergency/Special Event Services.

Contractor shall provide portable latrines at temporary sites within 24 hours of on-call notification from the

COR.

1.4 No deficiency.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES. None.

3.2. GOVERNMENT FURNISHED SUPPLIES AND EQUIPMENT. None.

3.3. GOVERNMENT FURNISHED UTILITIES. The government will furnish electricity and water as necessary for accomplishment of work in accordance with this contract.

3.3.1. UTILITY CONSERVATION. The contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.4. SECURITY, FIRE AND MEDICAL SERVICES. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4.0. GENERAL INFORMATION

4.1. Contract Manager. The contractor shall provide a contract manager (CM) who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the CO prior to the contract start date. The CM or alternate shall have full authority to act for the Contractor on all contractual matters relating to daily operations of this contract. The CM or alternate shall be available during normal duty hours within sixty (60) minutes of confirmation of notification, to meet with the COR to discuss problem areas.

The CM and alternate(s) must be able to read, write, speak, and understand the English language.

4.2. Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished through the use of a standardized and distinctive article of clothing or accessory, such as a shirt, badge, or hat with the company name on it. The contractor shall make sure employees have the following current and valid professional certifications, as applicable, to accomplish the services of the Performance Work Statement (PWS) before starting work under this contract and are in compliance with all federal, state, and local environmental regulation laws.

4.3. Driver’s License. Personnel operating motor vehicles must possess a valid state driver’s license and be flight line certified IAW local policy, as required.

4.4. SECURITY

4.4.1. SUITABILITY INVESTIGATIONS. In accordance with AFI 31-101:

Personnel working in a government facility 6 months or less or working anywhere on

Tyndall AFB property are required to have a Local Files Check. The Unit Security Manager will coordinate the Background Affidavit (with Pass & ID) and the DD 1172 Base Access

Request form – allow 3-5 day process time.

4.4.2. PASS AND IDENTIFICATION ITEMS. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

a. DBIDS, Defense Biometrics Identification System - Contractor Identification Card.

b. Flight line driver’s training (i.e. drone runway restricted area)

4.4.3. RETRIEVING IDENTIFICATION MEDIA. The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement and submit them to the COR.

4.4.4. LISTING OF EMPLOYEES. The contractor shall maintain a current listing of employees.

The list shall include employee's name and level of security clearance or base access (to include if escort privileges are authorized), on company letterhead. The list shall be validated and signed by the company facility security officer (FSO) and provided to the COR (and Unit Security Manager) prior to the contract start date. Updated listings shall be provided when an employee's status or information changes.

4.5. OPERATING INSTRUCTIONS. Adhere to the Air Force activity Operating Instruction (OI) for internal circulation control, protection of resources and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations.

4.6. TRAFFIC LAWS. The contractor and its employees shall comply with base traffic regulations.

4.7. HOURS OF OPERATION. The normal duty hours for Servicing shall be Monday through Friday

0700 to 1530, except during Federal Holidays.

4.8. FEDERAL HOLIDAYS.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

President’s day - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

4.8.1. If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

4.9. DOWN DAYS. These are days designated by Major Command (MAJCOM) or 325 FW/CC as non-working days. The government reserves the right not to allow all non-essential tasks to be performed on these days. The estimated number of down days is eight per year. The contractor shall not charge any cost for down days unless approved by the COR.

4.10. ENVIRONMENTAL REQUIREMENTS.

4.10.1. Environmental Laws and Regulations Compliance. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws and permits, and DOD, Air Force, MAJCOM, and Tyndall AFB environmental regulations, policies, and guidance. The contractor shall establish policies and procedures to protect the health and safety of personnel using, living, or working on properties under the jurisdiction of Tyndall AFB and minimize or eliminate risks of environmental pollution. Contractor operations are subject to environmental compliance inspections without notice.

4.10.2. Environmental Spill Procedures. The contractor will report and manage releases/spills of hazardous materials in accordance with applicable federal, state, and local laws and the Tyndall AFB

Hazardous Material Emergency Planning and Response Plan (HAZMAT plan). The contractor shall be responsible for cleanup and all costs associated with any spills from its operations and equipment. The contractor shall immediately notify the COR (283-4835) and the installation environmental office (283-

4354) of any spills in order to assure that spills are properly cleaned up and disposed of. Copies of all manifests and/or shipping papers shall be provided to the government for approval prior to removing wastes from Tyndall AFB.

4.11. SAFETY. The contractor shall comply with all federal Occupational Safety and Health Act (OSHA) requirements and standards as published in the 29 Code of Federal Regulations (CFR). Additionally, the contractor will comply with Air Force Occupational Safety and Health (AFOSH) standards, along with installation safety and health requirements. The contracting officer, COR, Base Civil Engineer or designated representative, ground safety and security police may issue an order to the contractor or employees to stop all or part of the contractor’s work until all violations are corrected. Bio-environmental engineering personnel, who notice violation of OSHA, AFOSH, or local standards, will notify the COR who has the authority to stop all or part of the contractor’s work. No part of the time lost during a stop work order shall be allowed to be the subject of claim by the contractor for time and money compensation. The contractor shall not be excused unsatisfactory performance that may result from a stop work order.

4.12. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with established required services addressed in the SS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit a Quality Control Plan to the CO for acceptance 30 days after contract start date.

4.13. QUALITY ASSURANCE. The government will evaluate the contractor’s performance to ensure services meet contract requirements When a performance threshold has not been met or contractor performance has not been accomplished, Contracting Officer’s Representative (COR) will initiate and provide the Contracting Officer (CO) a corrective action report (CAR) for issuance to the contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

4.13.1. MULTI-FUNCTIONAL TEAM MEETINGS. The Program Manager and the Contractor may be required to meet with the CO, contract administrator, COR, and other government personnel as deemed necessary. The Contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary. If the CO or contract administrator deems necessary, written minutes of any such meetings shall be recorded in the contract file and signed by the project manager and the CO or contract administrator. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the CO within ten (10) calendar days following receipt of the minutes.

4.13.2. PRE-PERFORMANCE CONFERENCE. Offerors/bidders are hereby advised that if they are awarded a contract as a result of this solicitation, they shall be required to appear at the pre-performance conference at a date and time to be determined by the Contracting Officer prior to any work on Tyndall

AFB, Florida. Contractor shall provide key points of contact.

5.0. APPENDICES

A. Historical Workload Data

B. Acronyms and Definitions

C. Publications and Forms

APPENDIX A – Portable Latrine Listing and Maps

LOCATION TOTAL UNITS

(Estimate ~ 30 total Portable Latrine units throughout entire TAFB property)

NOTE:

Please see Attachment 4 for listing

APPENDIX B - Acronyms and Definitions.

CA – Contracting Administrator

CAR – Corrective Action Report

CO – Contracting Officer

COR – Contracting Officer’s Representative (previously called QAP, Quality Assurance Personnel)

QCP – Quality Control Plan

APPENDIX C – Publications and Forms

Department of Defense 5200.2-R - Personnel Security Program

Air Force Instruction 33-119 - Electronic Mail (E-Mail) Management and Use

Air Force Instruction 31-501 - Personnel Security Program Management

Air Force Policy Directive 31-4 - Information Security

DoD 5200.1-R - Information Security Program

Air Force Instruction 31-101 – Installation Security Program

Air Force Instruction 31-401 – Information Security Program Management

Air Force Instruction 33-202 - Computer Security

Air Force Instruction 33-204 - Information Protection Security Awareness, Training, and Education (SATE)

Program

Air Force Instruction 10-1101 - Operations Security

DoD Regulation 5400.7 - DoD Freedom of Information Act Program

DoD Regulation 5400.11-R, The Privacy Act Program

Air Force Form 332 Base Civil Engineer Work Request