FA481425TF048 - Request for Quote.pdf

Combined Synopsis Solicitation – MacDill AFB, Florida

This is a Combined Synopsis Solicitation for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The combined synopsis solicitation number FA481425TF048 shall be used to reference any written quote provided under this solicitation.

This is a 100% Small Business Set Aside.

THIS A BRAND NAME REQUIREMENT FOR A CEPTOR RF SITUATIONAL AWARENESS SYSTEM.

The Combined Synopsis Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04; Effective 11 June 2025. The North American Industry Classification System (NAICS) code for this project is 541519 with a size standard of $34.0 Mil.

The purpose of this solicitation is for the purchase, delivery and installation of a new CEPTOR RF Situational Awareness System at MacDill AFB, Tampa FL. Statement of Need (SON), dated 10 February 2025. The bid schedule and contract CLIN schedule are below:

LINE DESCRIPTION QTY UNIT UNIT PRICE TOTAL AMOUNT

CEPTOR RF Situational Awareness System

PR200 portable receiver with -Firmware options -Extension of standard one-year PR200 warranty to five years total -Accessories (See Statement of Need) -HE400 handheld directional antenna handle and elements -HE600 omni-directional monitoring antenna (20 MHz - 8 GHz)

PN: PRCEP_JAKL.8Gx

1 EA $ $

Total $

NOTE: PROPOSALS MUST INCLUDE THIS FORM AS ITS COVER SHEET, FILLED OUT COMPLETELY.

PROPOSALS MUST ALSO INCLUDE ANY CONCEPTUAL/”MOCK-UP” DRAWINGS FOR TECHNICAL

CONSIDERATION.

Quote Valid Until:

Delivery:

Payment Terms/Discount:

Warranty:

FOB: DESTINATION

Company Name:

POC email and phone:

CAGE Code/Unique Entity ID Number

Offeror Signature/Date:

Customer service during normal duty hours, 0800-1600 hours, Monday through Friday; except for federal holidays.

Recognized US Federal Holidays are as follows: NewYear’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.”

Base Pass information:

“Complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that MacDill AFB installation will require this information be coordinated 14 days in advance).”

IAW MP5332.7, Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm through 30 Sep 2025, unless another time period is specified in an addendum to the quote.”

52.212-2 Evaluation-Commercial Items. (Nov 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government’s requirement

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Solicitation due date: 5 September 2025 Solicitation due time: (10:00 A.M. ET) Email to: Contracting Officer, Andrew Heath, andrew.heath@us.af.mil.

THIS MUST BE SENT TO THE EMAIL ADDRESSES STATED ABOVE. ANYTHING OTHERWISE CAN

AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY

RECEIPT.

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Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this Solicitation, to include requests for site visits, must be emailed to: gabrielle.dimaio@us.af.mil and andrew.heath@us.af.mil by 10:00 A.M. ET 18 August 2025

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(a) The Government will award a contract resulting from this Solicitation to the responsible vendor whose quote conforming to the Solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical: Quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the quote must meet the evaluation criteria in Table A-1.

(2) Price: Award will be made to the lowest priced technically acceptable vendor.

BASIS FOR AWARD:

Lowest Price Technically Acceptable (LPTA). A technical advisor will compare a vendor’s quoted product/s against the identified brand names salient physical, functional and/or performance characteristics (reference Attachment 1) and assign a technical rating of either “Acceptable” or Unacceptable” IAW Table A-1(as provided below). If the lowest priced vendor is rated to be “Technically Acceptable”, an award decision can be finalized. If the lowest priced vendor is rated to be “Technically Unacceptable”, review of the next lowest priced quote will continue until a “Technically Acceptable” rating is achieved. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically compliant quotes (to establish adequate price competition). Documents submitted in response to this solicitation must be fully responsive to and consistent with the following: Proposed equipment list and technical solutions will be evaluated to ensure they are complete solutions and the technical capability of the items offered meet the intended need conveyed in the Statement of Need.

Table A-1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Quote offers product/s that are brand name or equal as defined in FAR 52.211-6 and meet the intended need conveyed in the Statement of Need.

Unacceptable Quote does not offer product/s that are brand name or equal as defined in FAR 52.211-6 and do not meet the intended need conveyed in the Statement of Need.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Include descriptive literature such as illustrations and drawings.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/browse/index/far. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Statement of Need dated 10 February 2025

2. Provisions and Clauses

3. Justification for Exception to Fair Opportunity Redacted

DAFFARS Clauses:

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs.

Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations

As prescribed in DAFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)