Questions and Answers SAPR FA481424TF054 Comprehensive Furniture Management Services for US.pdf

# DOCUMENT REFERENCE QUESTIONS

1 General Would the Government be able to provide current or historical position descriptions for each of the team members required/requested?

No. This is a service contract. There is one local team lead, one asst team lead and the remainder are furntiture technicians.

2 General Regarding fuel, would the government consider allowing a fuel surcharge incorporated as a monthly billing based upon usage each month?

No

3 General Can the government confirm that the two box trucks will be allowed to park overnight on the base 365 days a year?

Yes, they can park at the warehouse.

4 General Does the contractor have to provide replacements for any staff absences?

The contractor has historically maintained a minimum of 8-9 person daily workforce including supervisors. The conrtactor should maintain a minimum of 7 personnel (except during holiday periods (Thanksgiving week, Christmas week).

5 General Can the government confirm that for the surge requirement the pricing will be due upon that scope issuance?

Surges are part of the scope of this requirement but will be seperately negotiated and funded upon scope issuance.

6 General Can the government provide any historical information regarding design services? For example, how many hours per month are typically needed to satisfy this requirement.

Estimated total design work is 60 hours/month. Design service was provided by the supervisor as required. This is for small scale requirements to ensure any furnitue mods will fit into requested spaces. It can be done on paper or on CAD. Usually, ther would be no more than 20 desks to be arranged IAW the furniture mngmt contractors design. We use our furniture vendors for large scale design work.

7 General Can the government provide a list of acceptable cleaning supplies?

No.

8 General The government has identified a space for the team and assistant team lead. Is there a location for the additional team members to sit when not on an assignment?

Yes, an area is provided in the climate controled storage facility

Questions & Answers - SAPR FA481424TF054 Comprehensive Furniture Management Services for USSOCOM

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9 General Does the government require the leads and the team to have cellular phones? If so, does the government provide this equipment or the contractor shall?

The team lead can utilize his cell phone in the warehouse and in the trucks. NO CELL

PHONES ARE ALLOWED IN OUR BUILDINGS.

10 General Can the government provide historical information regarding how many hours are needed for the electrician?

20-30 hours a month.

11 General Is the incumbent allowed to bid on this requirement?

The incumbent has graduated from the 8(a) program and cannot compete as a prime contractor.

12 General Would the government consider additional pages for the management/technical response?

No

13 General Would the government consider extending the due date to May 6, 2024?

No

14 General What are the current Labor categories utilized for the current contract? * Projected labor categories are: Employee Class Monetary Wage-Fringe Benefits Truck Driver (Light) WG-5 Painter WG-9 Electrician WG-10 Packer/Installer WG-6 Leads/Planners GS-13

15 General

We are aware this is asked and answered in the provided Attachment 6 answer to Question 42, “What are the labor categories and hours used each year by the current contract? Answer:

Reference Atch 5, provision 52.222-42”,however, Atch 5, provision 52.222-42 does not provide the current Labor categories.

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Projected labor categories are: Employee Class Monetary Wage-Fringe Benefits Truck Driver (Light) WG-5 Painter WG-9 Electrician WG-10 Packer/Installer WG-6 Leads/Planners GS-13

16 General We would like the confirm that there are 11 current FTEs for this contract See question #4. Electrician is not an FTE. Supervisor and asst supervior are included in the current 8-9 person workforce.

17 General What percentage of work can be allocated to subcontracting?

Reference 52.219-14 Limitations on Subcontracting (DEVIATION 2021-O0008)

18 General

Our partner is a venture 8a partnership. Within this venture, one company is a graduated 8a and the other is a small business. If our partner is listed as the prime are we still considered a small business?

Prime contractor must be a current 8(a). Partnerships will be sent to SBA for eligibility determination.

19 General

Under Attachment 6 “Frequently Asked Questions”, Question 5, the answer indicated that Contract #FA481419CA015 “included a base with four option years and totaled $3,987,781.16.”

Did the referenced total contract cost include the ECO’s?

Yes

20 General How long has the gap been in this contract since the last Contractor ceased providing services?

There is no Gap. Current contract will end 14-July and new contract will start prior to expiration.

21 General

Are all required security clearances and background checks for the Contractor and employees initiated after award of contract as indicated in Attachment 1, Appendix D, are to be initiated prior to submission of the bid, please provide information on who to contact to begin the process for obtaining security clearances.

After award of contract, prior to start of work.

22 General Are contractor liftgate trucks permitted to remain on base 24/7 for the term of the contract?

Yes

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Given the time required for onboarding, background checks and CAC issuance, what length of time does the Government anticipate from contract award to contractor performance of first

ECO?

15-30 days

24 General Will the Government provide a few sample typical ECO's?

Yes

25 General Is the contractor required to insure warehouse contents? If so, what is stated value?

Not required to ensure gov't property. Insurance is required for contractor vehicles.

26 General Please confirm the expectation that the supervisor and assistant are full-time employees of the bidder and on-site positions.

Correct

Attach. 6 / FAQ #21

FAQ States: "No future equitable adjustments will be permitted unless growth exceeds 20% of provided Estimated Workload Data." On a contract of this size, a 20% overage is 4,600 hours, and poses great financial risk to all contractors. To put it into perspective, an average overage of 18% per year over the 5.5 year life of the contract would equate to the contractor performing 1 entire year of free work. This is a firm-fixed contract, any variation from estimated hours should be treated a contract modification. Will the Government reconsider this approach and any variation form the estimate would be a contract modification?

Based on the historical trends, offeror’s can expect approximately 2% growth per year.

No future equitable adjustments will be permitted unless growth exceeds 10% of provided Estmated Workload Data.

Attach. 1 / PWS Sec 1.0

PWS states: "The contractor shall provide all management, labor, tools, equipment, transportation, materials (minor parts/pieces required for furniture repairs)". Please define "minor parts and pieces".

Hardware.

29 Attach. 1 / PWS 1.4.6 Is replacement ceiling tile referenced being provided by the Gov't?

Yes

30 Attach. 1 / PWS 1.6 Is the labor for Surge Moves accounted for in the 23,000 labor hours, or captured via contract modification?

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31 Attach. 1 / PWS 1.6 Are materials (ie boxes/crates) required for surge moves provided by the Gov't?

Yes

32 Attach. 1 / PWS 1.6 Is building protection required for surge moves provided by the Gov't?

Contractor should have moving pads to protect furniture and building.

Attach. 1 / PWS 1.6.1

Surge move installs - Are we being requested to provide installers in addition to those reporting daily to MacDill? Conflicts with FAQ Answer #20 stating large furniture installation provided by FF&E vendor.

Yes, for surge moves. This is different from furniture purchases. If we need to move large divisions which would tie up the standard crew for several days or weeks, we would fund as a surge effort.

34 Attach. 1 / PWS 1.7 Please quantify the Interior Design labor. The FAQ simply states "the work can be done by one person". Is this estimated to be a full-time position?

Interior design refers to a requirement to if/how various furniture inventory will fit in proposed rooms. Typically, the supervisor or asst. will sketch out how individual desks or rooms will be reconfigured. It is not a full time position. And this is more of an engineering exercise than an aesthetic one, such as, " Will five desks fit in this office that currently has four desks?"

PWS Appendix A Item 2a.

In trying to estimate the hourly requirement for certified electricians, is the monthly QTY of 30 referencing the number of ECO's requiring a certified electrician, or the number of actual hardwire connections?

Hours. There could be many connections.

36 PWS Appendix A Can the government provide a few sample typical ECO's?

Yes

PWS Appendix B Inventory

The current inventory is provided as parts and pieces, however, FAQ Answer #29 "The reportable inventory should be measured in how many cubicles can be assembled, how many executive offices can be furnished and how many chairs of various types are in stock. We do NOT need to know in detail, how many hundreds of screws we have or how many individual 6’ tall panel connectors we have." Please verify.

Correct. The reoccuring questions is, how many desks/cubicles/offices can we make out of stock?

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Attach. 2 Instructions to Offerors

Evaluation Factor 3: Price

How does the Gov't intend to evaluate pricing for "Completeness", "Reasonableness", "Balance", without a breakdown of pricing? The current pricing matrix is lump sum, 1 CLIN per year pricing.

Competition will establish price reasonableness. Completeness and balance can be evaluated with current pricing structure. Answer:

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