RFQ-_CC_Conference.pdf

REQUEST FOR QUOTE

This is a combined synopsis/solicitation for a commercial supply and/or service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This is a Request for Quote (RFQ) and the solicitation number is F2VUCC6291A001. The 6th Contracting Squadron, MacDill AFB, Florida, requires the following:

DESCRIPTION OF REQUIREMENT:

US Special Operations Command (USSOCOM) requires a conference and training venue in the Downtown/ Channel side district, Tampa Fl, area; from 28 February to 2 March 2017:

CLIN 0001- Conference Venue Rental, 28 February – 02 March 2017.

CLIN 0002- Audio Visual Equipment for Conferenec venue rental, 28 February – 02 March 2017.

To conduct the event, the facility must meet the following coniditions:

General requirements. To conduct the conference, the facility must meet the following conditions:

• Location must be in the Tampa Downtown/channel side area

• Location will need to be located within a 5 minute walk of dining restaurants and indoor shopping areas.

• Exhibition area/foyer and breakout rooms must be collocated with the ballroom.

Facility requirements. The contractor shall provide spaces, including set-up, breakdown, material, and cleaning costs. The Contractor shall provide draft room layouts of requested furniture and ancillary items, including nonstandard items, (e.g., electrical services, equipment, furniture, Internet access) not later than (NLT) five business days after contract award. NOTE: Any changes to room usage requested by the Contractor must be approved in advance by the USSOCOM Contracting Officer.

Main Meeting space/ballroom. Meeting space/ballroom with furniture and services to support classroom style seating with room capacity of:

• 100 people on Tuesday 28 Feb 2017, from 0700-1700

• 400 people on Wednesday 1 March 2017, from 0700-1700

• 400 people on Thursday 2 March 2017, from 0700-1700

Meeting space/foyer, Meeting space/foyer with furniture and services to support booth style tables for 30 display tables. Foyer shall be collocated with ballroom. Foyer space is required in the same dates as the ballroom

Breakout rooms. Breakout rooms with furniture and services to support conference style seating of:

• One breakout room for up to 50 people on Tuesday 28 Feb 2017

• Two breakout rooms for up to 50 people on Wednesday 1 Mar 2017

• Two breakout rooms for up to 50 people on Thursday 2 Mar 2017

Audio-visual requirements. The contractor shall provide audio-visual equipment and technical support, to include setup and ensure full functionality for each day of the conference.

Equipment rental, operator labor, and set-up charges will be included in contract. Specific requirements include:

Visual support:

• Meeting room screens on both sides of the podium. The screens will be large enough to be seen from the back of the room clearly.

• Compatible projectors to display media in the screens.

• Ability to connect external computer to display package

• Video support, projector and screen, for breakout rooms

Audio support:

(2) Clip-on microphones

(1) Podium microphone

(8) Panel microphones

(2) Portable microphones for questions from the audience

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-90 effective 25 October 2016, DFARS DPN 20161021, effective 21 October 2016 and AFFARS AFAC 2016-1001, effective 1 October 2016. The North American Industry Classification System code (NAICS) is 531120 Conference Center, no promotions of events, rental or leasing. The Product Service Code is X1AB, Lease/ Rental of Conference space and faclilites. A firm fixed price contract will be awarded.

Award will be made to the lowest priced quotation that meets ALL requirements listed above. The Government also reserves the right to make no award at all.

Training is procured on behalf of United States Special Operations Command, 7701 Tampa Point Blvd, MacDill AFB, FL 33621.

PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting):

FAR 52.204-7: System for Award Management;

FAR 52.204-13: System for Award Management Maintenance;

FAR 52.212-1: Instructions to Offerors—Commercial Items;

FAR 52.212-3: Offeror Representations and Certifications – Commercial Items FAR 52.212-4: Contract Terms and Conditions FAR 52.222-22: Previous Contracts and Compliance Reports FAR 52.225-25: Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications;

FAR 52.232-39: Unenforceability of Unauthorized Obligations FAR 52.232-40: Providing Accelerated Payments to Small Business Subcontractors;

FAR 52.246-16: Responsibility for Supplies FAR 52.247-34: F.O.B. Destination;

FAR 52.252-1: Solicitation Provisions Incorporated by Reference.

The following FAR clauses apply to this solicitation and are incorporated in full text:

FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law FAR http://farsite.hill.af.mil/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting

52.212-5: Contract Terms and Conditions Required to Implement Statutes Or Executive Orders- Commercial Items, within FAR 52.212-5, the following clauses apply:

FAR 52.204-10: Reporting Executive Compensation First-Tier Subcontract Awards;

FAR 52.209-6: Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.219-28: Post Award Small Business Program Representation;

FAR 52.222-3: Convict Labor;

FAR 52.222-19: Child Labor-Cooperation with Authorities and Remedies;

FAR 52.222-21: Prohibition of Segregated Facilities;

FAR 52.222-26: Equal Opportunity;

FAR 52.222-36: Equal Opportunity for Workers with Disabilities FAR 52.222-50: Combating Trafficking in Persons FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving;

FAR 52.225-13, Restrictions on Certain Foreign Purchases;

FAR 52.232-33, Payment By Electronic Funds Transfer-System For Award Management FAR 52.252-2, Clauses Incorporated by Reference.

The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference:

DFARS 252.203-7000: Requirements Relating to Compensation of Former DoD officials;

DFARS 252.203-7002: Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005: Representation Relating to Compensation of Former DoD officials;

DFARS 252.204-7003: Control of government personnel work product;

DFARS 252-204-7004 Alt A: System for Award Management DFARS 252.204-7008: Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7012: Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.225-7001: Buy American and Balance of Payments Program DFARS 252.225-7048: Export-Controlled Items DFARS 252.232-7003, Electronic Submission of Payment Requests;

DFARS 252.232-7010, Levies on Contract Payments;

DFARS 252.243-7001, Pricing of contract modifications;

DFARS 252.247-7023, Notification of transportation of Supplies by Sea.

The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated in full text:

DFARS 252.211-7003: Item Unique Identification and Valuation

The following Air Force Federal Acquisition Regulation Supplement (AFFARS) clause applies and is incorporated in full text:

5352.201-9101 Ombudsman.

5352.201-9101 Ombudsman (June 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mr. Gregory S. Oneal, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618-256-6668, email: Gregory.Oneal@us.af.mil or Mr. Michael R. Wagner, AFICA/KP, 1940 Allbrook Drive, Bldg. 1, Wright-Patterson AFB, OH 45433, phone number (937) 257- 5529, email: Michael.Wagner@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.

Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

DEADLINE: Offers are due on Wednesday, 2 November 2016, by 10:00 a.m. EST. Submit offers or questions to the attention of Gabrielle Arrazcaeta, by email to gabrielle.arrazcaeta@us.af.mil http://www.sam.gov/ https://wawf.eb.mil/ mailto:gabrielle.arrazcaeta@us.af.mil