PWS HANGAR DOORS.pdf

PERFORMANCE WORK STATEMENT (PWS)

INSPECTING AND MAINTAINING HANGAR DOORS

17 December 2024

SEYMOUR JOHNSON AFB, NC

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DATE

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SEYMOUR JOHNSON AIR FORCE BASE

1. SCOPE OF WORK. The contractor shall furnish all management, labor, tools equipment, transportation, materials, and parts necessary to inspect, test, and maintain hangar doors as set forth in this performance work statement and supporting contract. All work shall be performed in accordance with (IAW) this performance work statement and shall conform to the terms, standards, and conditions of the supporting contract. Specific maintenance tasks performed on each hangar door shall be IAW this PWS and industry standards for hangar doors. The contractor shall be responsible for providing protection of all government property relating to hangar door maintenance. The list of hangar doors and locations are shown in attachment 1.

2. CONTRACTOR REQUIREMENTS.

2.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for daily operations, and all work performed under this contract. The names of the manager and an alternate who shall assume management duties when the manager is absent shall be designated in writing to the contracting officer prior to the contract start date. These individuals shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate must be able to read, write, speak, and understand English. The contract manager shall be available for call during the hours mentioned in paragraph, 2.2 and shall provide phone number(s) for Government representatives to make contact.

2.1.1. Licenses/Certification. The contractor shall provide proof of North Carolina applicable state electrical license and should have at least 5-years’ experience working on hangar doors.

2.2. Hours of Operation. The contractor shall establish a work schedule, which requires work to be performed during normal duty hours (7:00 AM to 5:30 PM) Monday through Friday. These hours are concurrent with the local Base Civil Engineer maintenance shops.

2.2.1. Call back service shall be provided and rendered at all hours any day of the week including holidays. The contractor shall respond to call back work no later than twenty-four (24) hours after initial notification for service.

2.2.2. The contractor shall respond within 2 hours of notification to Emergency or Urgent service calls. A call of this type would suggest that the hangar door condition could result in life or property endangerment, or could have an adverse effect upon personnel, equipment and mission accomplishment. Emergency service shall be provided, 24 hours a day, seven days a week including holidays.

representatives, and facility manager shall be immediately notified of the hangar door condition.

2.9. Accident Prevention. The contractor shall comply with the Air Force Occupational Safety and Health (AFOSH) Standards, Occupational Safety and Health Act (OSHA) 1926 Standards, OSHA 1910 standards, and the Army Corps of Engineers Manual (EM 385-1-1). It is the responsibility of the contractor to obtain these publications.

2.10. Fire Protection. All welding and burning operations shall be accomplished in strict compliance with the requirements outlined in AFOSH Standard 127-5, National Fire Codes Volume 4, Standard 513, and the Department of the Army Corps of Engineers General Safety Requirements EM 385-1-1, Section XIV (14). Prior to starting to weld, burning and/or cutting operations (including the use of blow torches, portable furnaces, gas or electric welding or cutting equipment), the contractor shall obtain a burning permit from the Base Fire Department on a daily basis. Welding permits are issued for up to 30-day periods by the Authority Having Jurisdiction. These permits shall be retained at the project site until work is completed. These permits are the only acceptable authorization for welding, burning, or cutting. It shall be the contractor’s responsibility to obtain these permits and manuals.

2.10.1 A fire extinguisher shall be available at each location where cutting or welding is being performed. Where electric or gas welding or cutting work is done, interposed shields of incombustible materials shall be used to protect against fire damage due to sparks or hot metal. When temporary heating devices are used, a watchman shall be present to cover periods when other workmen are not on the premises. The contractor shall provide fire extinguishers in accordance with the recommendations of NFPA Bulletins 10 and 241. However, in all cases, a minimum of two fire extinguishers shall be available.

2.10.2 In areas of buildings not otherwise protected by Government-installed equipment, the contractor shall furnish and maintain emergency fire-fighting equipment such as portable fire extinguishers, water barrels, buckets, shovels or hoses of type and capacities satisfactory to the Government representatives. The contractor will be required to make a thorough inspection of each building in which he has performed work at the close of his operations each workday to determine that all necessary safeguards relative to probable fire hazards are in effect. The contractor shall familiarize himself and all personnel engaged in the work under his direction, of the location of fire reporting telephones near the job site, the correct fire reporting procedures and pertinent Base fire regulations.

2.11. Interruption of Utilities. The contractor shall maintain and monitor work areas to minimize any inconvenience to the facility occupants and conduct work in a manner that will ensure maximum protection of Government property and personnel. The contractor shall not interrupt existing utilities without obtaining written permission from the contracting officer a minimum of 7 workdays in advance. The outage request shall be made in writing at least 10 workdays in advance of the outage and it shall state the date, duration and areas affected by the proposed outage. The contractor shall make final connections to existing utility services, furnish material, and perform excavation, backfilling, tamping, and other labor incidental to making the final connections. This work shall be accomplished in a workman like manner at the contractor’s expense. The contractor is responsible for obtaining approved Work Clearance permits (AF Form 103) prior to any excavation work being performed.

2.12. Removal of Rubbish. The contractor shall maintain good housekeeping practices to reduce the risk of fire, damage and personal injury. All scrap materials, rubbish and trash shall be removed daily from around the building and shall not be permitted to be scattered on adjacent property. The contractor shall dispose of all oils, manual fluids and other hazardous waste in accordance with federal state and local regulations. This includes the disposal of trash or debris off Government property.

3. GOVERNMENT INSPECTIONS. A Government representative will be designated to inspect work performed by the contractor. The contractor’s work will be evaluated according to the contract, this performance work statement, and the product manufacturer’s data. Observations that indicate improper or questionable performance will be brought to the attention of the contractor’s representative for corrective action. The contractor shall correct the condition at no additional cost to the Government.

4. SERVICE RECORDS.

4.1. Records. The Government will provide the contractor all service history and maintenance records available for each hangar door. The contractor shall continue and maintain the service files during the duration of the contract. The contractor shall ensure that all safety related inspections, tests, and component replacements are documented and recorded in the hangar door maintenance files.

4.2. Reports. The contractor shall compile and submit a report documenting hangar door maintenance to the contracting officer and Government representative. The report shall fully record the results of all scheduled and unscheduled maintenance and inspections. The report shall include the checklist used on each hangar door serviced, and identify the applicable requirements satisfied. The report shall also include date of service, name of technician, and a certification that the hangar door or specific component was checked, and the final condition noted. The report shall include copies of invoices for purchased parts subject to reimbursement. The report shall be provided to the Government not later than ten days following the inspection or maintenance/repair action.

5. WARRANTY OF WORK. The contractor warrants that work performed under this contract shall conform to the contract requirements and shall be free of any defects including work performed by a subcontractor. The contractor shall be responsible for replacing any warrantied/guaranteed items. The contractor shall remedy at the contractor’s expense any damage to Government-owned or controlled real or personal

7.1. Quality Control. The contractor shall establish a quality control program to ensure that inspections are thorough, and that all required repairs and maintenance tasks are performed properly. The quality control program shall be structured to monitor tasks IAW the PWS and shall ensure full compliance.

7.2. Preventive Maintenance. Annually (within the first two weeks of the contract), the contractor shall begin performing complete preventive maintenance, repair, test, and inspection of all hangar door equipment ensuring that hangar doors are maintained in safe operating condition. The annual preventive maintenance will be completed within the first 60 days of the contract. Maintenance and service work shall be IAW the manufacturer’s specifications, instructions, and handbooks for the hangar doors. In addition, service work shall conform to any applicable safety standards for inspections and adjustments. The contractor shall adjust, lubricate, repair, replace, inspect, or test hangar doors, and the associated parts, including, but not limited to machines, motors, generators, controllers, gears, bearings, clutch, and brake components, commentators, coils, stators, brushes, windings, relays, contacts, magnet housing frames, rotating elements, hangers, tracts, guides, door operating devices, pistons cylinders gauges and other manual items, interlocks, gates, controls, alarms, buttons, indicators, lights, signal, communication systems, fire extinguishers, and safety equipment. The contractor shall inspect and maintain the manual fluid overflow reservoir system and remove excess fluid as required. The contractor shall repair or replace hangar door electrical, mechanical, or manual parts as deemed necessary and shall use only genuine standard parts produced for the use as installed. All parts shall be of the original manufacturer’s design and specifications or equal thereto. The contractor shall perform recurring maintenance and service as required by the manufacturer’s listed procedures.

7.2.1. Tests. The contractor shall ensure that all tests of hangar doors and individual component parts shall be performed IAW the appropriate standards. The contractor shall provide any special tools or test equipment needed to perform each test.

7.2.2. Safety Tests. The contractor shall inspect and test all safety devices, alarms, and governors semi-annually.

7.2.3. Wire Ropes, Cables, and Pulleys. The contractor shall re-work or replace ropes, cables, and pulleys to include electrical conductors and traveling cables as required by the hangar door, or the independent component manufacturer to ensure compliance with all safety requirements.

7.2.4. Lubrication. The contractor shall maintain proper lubrication of rollers, bearings and guide rails, and other components requiring lubrication. The contractor shall furnish all special lubricants and cleaning supplies as required by the hangar door manufacturer to service and repair hangar doors. The contractor shall also repair or replace guides and rails when wear of these items is found beyond specification limits.

7.2.5. Corrosion Treatment and Control. The contractor shall inspect hangar door components for the presence of corrosion. Corroded areas shall be appropriately treated to reduce or inhibit corrosion development.

7.2.6. Government Property Control. The contractor shall ensure that a Temporary Issue Receipt, Air Force Form 1297, or equivalent is prepared for hangar door components removed from Seymour Johnson AFB for repair at the contractor’s facility. The 1297 shall be completed including the contract number, signed by the contractor’s, representative, and copies provided to the facility manager, Government representatives, and the contracting officer. The contractor shall obtain approval from the Government representatives and the contracting officer before removing any parts off base. The contractor shall remain fully responsible for all items until they are returned and re-installed on the hangar door.

7.2.7. Transportation and Equipment. The contractor shall provide transportation for mechanics and materials in support of this contract. The government shall provide a 60-foot man-lift for maintenance and repair of Hangar Doors. This man-lift shall be provided by the government for normal and emergency calls.

7.3. Service Call Maintenance and Repair. The contracting officer or Government representative shall notify the contractor of repairs to be made from the inspection reports or service calls for both Manual and Electrical doors. The contractor, upon notification of needed service calls, shall report to job location, and then notify the Government representatives of being on the job. Upon completion of service or repair the contractor shall report to building to present a signed service ticket to the Government representatives after each job order completion. The service ticket shall include the following information:

a. Time of arrival and departure

b. Type of repairs made, and parts replaced

c. List of parts to be ordered

d. List of personnel performing work

e. Estimated cost of repairs

7.3.1. The contractor shall make all necessary adjustments, and perform minor repairs to include replacement of motors, gears, switches (both manual and electric), wheels, etc. Parts and equipment installed by the contractor shall be in accordance with manufacturer recommendations. This does not constitute a full and comprehensive list of all parts and materials needed.

7.3.2. The contractor shall upon completion of the repair, operate the doors to ensure all components, controls and equipment are fully operational and do not present a hazard to personnel or government equipment.

7.3.3. The contractor shall submit an invoice for payment to include system and building number, name of personnel performing work, date work was performed, materials used, replacement of parts or equipment installed and remarks of condition of equipment, controls and components.

7.4. Emergency Repairs and Service. The contractor shall respond within two hours after receipt of an emergency service call as directed by the contracting officer or his designated representative.

7.4.1 The emergency service ticket shall have the following information:

a. Time of arrival and departure

b. Type of repairs made, and parts replaced

c. List of parts to be ordered

d. List of personnel performing emergency repairs

e. Estimated cost of repair

HANGAR DOOR LIST AND LOCATION

SEYMOUR JOHNSON AFB, NC

BUILDING # of DOORS TYPE MANUAL/ELECTRIC

4 Rolling Electric 8 Rolling Manual 16 Rolling Electric 3 Rolling Manual 1 Roll up Electric 16 (4 Operators) Rolling Electric 24 (6 Operators) Rolling Electric 32 (8 Operators) Rolling Electric 8 (2 Operators) Rolling Electric 12 (2 Operators) Rolling Electric 11 Rolling Manual 7 Rolling Electric 10 Rolling Manual 2 Rolling Electric 8 Rapid Tilt Electric, Pneumatic