Site Visit Minutes Canopies.pdf

DEPARTMENT OF THE AIR FORCE

4TH FIGHTER WING (ACC)

SEYMOUR JOHNSON AIR FORCE BASE NC

30 April 2021

MEMORANDUM FOR RECORD

FROM: 4th CONTRACTING SQUADRON/PKB 1570 Wright Brothers Avenue Seymour Johnson AFB, NC 27531-2495

SUBJECT: FA480921R0009, Pre-Engineered Steel Aircraft Canopies – Site Visit Minutes

1. On 29 April 2021 at 10:00am EST, a site visit was held for Pre-Engineered Steel Aircraft Canopies at Seymour Johnson AFB. The site visit started at 10:00 AM EST after all Contractors boarded the bus at the SJAFB Visitor Center and concluded at 11:00 AM EST. The below personnel were in attendance:

Mr. Michael Demers 4th Contracting Squadron, Contracting Officer (CO) Mrs. Brittany Judd 4th Contracting Squadron, Contract Specialist Mr. Kyle Donah 4th Contracting Squadron, Director of Business Operations Amn Evie Severtson 4th Contracting Squadron, Team Member SSgt Joshua Lewis 4th Contracting Squadron, Team Member MSgt Aaron Vanvynckt 4th Contracting Squadron, Team Member Mr. Terrance Mathieu 4th Civil Engineering Squadron, Project Management Chief Mr. Denis Heim 4th Civil Engineering Squadron, Electrical Engineer Mr. Chuck Dunham 4th Civil Engineering Squadron, Contracting Officer

Representative (COR) Mr. Anthony Royal 4th Operations Support Squadron, Airfield Manager SMSgt Calvin Edwards 4th Operations Support Squadron, Airfield Manager Ms. Leslie Loalbo 4th Maintenance Group, Contracting Officer Representative

(COR)

TSgt Sensy Lacen 4th Fighter Readiness Squadron 2nd Lt Zephaniah Miller 4th Fighter Readiness Squadron Jose Gutierrez MIG Gov. Construction Austin Hamilton AGATE Steel Roy Tinker AGATE Steel Darrell Saunders Ocean Construction Robert Giroux Silverlake Construction Preston Satterfield J Kester and Rose LLC/JKR Contracting Jeffrey Stain J Kester and Rose LLC/JKR Contracting Ricardo Rodriguez-Celis Western Metal Supply Co Tomas Serrano Lopez Southeastern GC Jerry Maley Allco Electric

2. The site visit began with the CO introducing the Government personnel and briefing all personnel the subject requirement would result in a firm fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract and is set aside for Small Businesses with proposals being due 17 May 2021 at 11:00AM EST. Questions must be submitted in writing and are due 7 May 2021, the time will be posted with the amendment in beta.SAM.gov. Additionally, Contractors were reminded to direct their attention to the following items:

a. All amendments must be acknowledged by signing and returning the first page of the

SF30.

b. RFP Attachment 5, Schedule B must be filled out completely, if there are questions contact Mr. Demers or Mrs. Judd.

c. Due to the variability of steel prices and the impact COVID-19 has had on the materials, the EPA clause was included and prices will be monitored.

d. Structural drawings must be stamped by a professional engineer licensed in North Carolina.

e. This is a competitive Performance Price Tradeoff (PPT) best value source selection conducted in accordance with the Federal Acquisition Regulation (FAR) Parts 12 and 15 in which competing offerors' technical and past performance information when combined will be significantly more important than price. All technically acceptable offers will be treated equally except for their prices and performance records. Any proposal with an unacceptable technical rating will not be considered for award. Failure to meet a factor and/or subfactor may result in an offer being determined unacceptable. The Government reserves the right to award a contract to other than the lowest Total Evaluated Price (TEP), if the difference in the Past Performance Confidence Rating of another offeror with a higher TEP justifies the higher price premium. In that event, the Source Selection Authority will make an integrated assessment best value award decision using the TEP and the Past Performance Confidence Rating. NOTE: Instructions begin on page 54 of the Solicitation.

f. The Government intends to evaluate the proposal and award a contract without discussions with the offeror (except clairifications as described in FAR 5.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Furthermore, the Government reserves the right to reject the offer if such action is in the Government’s best interests. Evaluation instructions begin on page 64 of the Solicitation

g. The applicable North American Industry Classification System (NAICS) code for this acquisition is 332311.

3. Contractors were reminded that no photography is permitted, in photos were desired a formal written request must be submitted and that all questions must be submitted in writing to the Contract Specialist (Brittany Judd) and Contracting Officer (Michael Demers) via email by 7 May 2021.

4. TSgt Sensy Lacen briefed all site visit attendees of the restricted area requirements and guidelines as follows:

I AM , YOUR ESCORT FOR THIS VISIT. PRIOR TO ENTERING THE

RESTRICTED/CONTROLLED AREA(S), I'M REQUIRED TO BRIEF YOU ON SECURITY

PROCEDURES AND YOUR RESPONSIBILITIES. WHILE YOU ARE IN THE

RESTRICTED/CONTROLLED AREA(S), YOU MUST BE UNDER ESCORT BY AN

AUTHORIZED INDIVIDUAL AT ALL TIMES. YOU MUST STAY WITH YOUR ESCORT

UNTIL YOU DEPART THE RESTRICTED/CONTROLLED AREA(S). IF YOU ARE

STOPPED OR CHALLENGED BY THE SECURITY FORCES YOU MUST OBEY ALL

INSTRUCTIONS. I'M REQUIRED TO SEARCH ALL HAND-CARRIED ITEMS,

VEHICLES, AND EQUIPMENT, WHICH YOU PLAN TO TAKE INTO THE

RESTRICTED/CONTROLLED AREA(S). WHILE IN THE RESTRICTED/CONTROLLED

AREA, YOUR PERSON AND ALL POSSESSIONS ARE SUBJECT TO SEARCH. DO YOU

UNDERSTAND AND/OR HAVE ANY QUESTIONS? ALSO. TO REITERATE THERE ARE

TO BE NO PHOTOS TAKEN IN THE AREA AND SUBMIT ALL QUESTIONS TO

CONTRACTING IN WRITING.

5. Mr. Demers then advised all attendees that each task order issued off the IDIQ will identify which shelters are to be demolished and disposed of and which are to be removed, palletized, and stored.

6. At this time, a FOD check was completed, then all attendees were driven to the API structures to view this style of existing structures. All attendees were able to depart the bus and view an empty API structure.

7. After all attendees re-boarded the bus, Mr. Demers pointed out the existing painting and markings would need to be removed, remarked, then reinstalled IAW with the PWS and specifications.

8. All attendees were driven to the BigTop structures to view this style of existing structures. All attendees were able to depart the bus and view an empty BigTop structure.

9. At this time the site visit concluded and the bus took all contractors back to the SJAFB Visitor Center where they were each thanked for attending the site visit.

MICHAEL J. DEMERS, GS-13, DAF

Contracting Officer

Attachment Sign in sheet