SOW Air Show Buses 2026.pdf

DEPARTMENT OF THE AIR FORCE

20TH FIGHTER WING (ACC)

SHAW AIR FORCE BASE, SC

STATEMENT OF WORK

SHUTTLE SERVICES

ON

SHAW AFB, SC

Table of Contents

1. DESCRIPTION OF SERVICES

1.1 REQUIREMENTS

1.2 SCOPE OF WORK

1.3 SCHEDULE

1.4 RESTRICTIONS

1.5 ADDRESSES

1.6 LIABILITY

1.7 GOVERNMENT FURNISHED SERVICES

2. GENERAL INFORMATION

2.1 HOURS OF OPERATION

2.2 CONTRACTOR PERSONNEL

2.3 CANCELLATIONS

3 SECURITY

3.1 PASS AND IDENTIFICATION ITEMS

3.2 RETRIEVING IDENTIFICATION MEDIA

3.3 TRAFFIC LAWS

3.4 WEAPONS, FIREARMS, AND AMMUNITION

3.5 FOR OFFICIAL USE ONLY (FOUO)

3.6 REPORTING REQUIREMENTS

3.7 PHYSICAL SECURITY

3.8 MILITARY EXERCISES

1. DESCRIPTION OF SERVICES.

1.1. REQUIREMENTS: The Contractor shall provide all personnel, vehicles, other items and services necessary to transport passengers (Up to 6,000 guests to and from over the course of 3 days) from one of the two parking lot bus stops to one of the two event bus stops (two bus routes total).

1.2. SCOPE OF WORK: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services to provide (golf carts/buses).

The contractor shall perform to the standards in this SOW.

1.3. SCHEDULE: Buses will be assigned to one of two bus routes; buses will only pick up and drop off at one of the two stops on their designated route. Both routes are completely on Shaw AFB. The buses will transport guests from the hours of 0900 – 1900 on 27 March 2026 through 29 April 2026. Buses will wait approximately 5 minutes (if no one is trying to board bus) or until bus is full, to move between stops. A bus route map will be provided for the buses and drivers, so that they will be fully aware of their route.

If there are medical emergencies with any of the passengers then call the medical group number, which will be provided.

1.4. RESTRICTIONS: N/A

1.5. ADDRESSES: Maps will be provided and large signs will be visible for drivers.

Destination will be Shaw AFB, SC 29154.

1.6. LIABILITY: The contractor shall be liable for any damage resulting from any carelessness or failure to follow proper safety procedures and standards.

1.7. GOVERNMENT FURNISHED SERVICES: The government will provide emergency medical transportation and treatment on Shaw AFB if required. The contractor shall reimburse the Government for the cost of these medical services at current rates.

2. GENERAL INFORMAITON

2.1. HOURS OF OPERATION: 0900-1900, 27 March-29 March. Drivers will need to arrive early enough to receive bus maps and move bus to designated location.

2.2. CONTRACTOR PEROSNNEL: The contractor shall provide a point of contact (POC) for all contractual matters during hours of operation. An authorized

Ground Transportation representative will contact the contractor POC no later than 1600 the duty day prior to confirm service being utilized.

2.3. CANCELLATIONS: In the event of inclement weather, shuttles may need to be cancelled on short notice. Authorized callers from Ground Transportation will inform contract holders of service need cancellation on a case-by-case basis, in a timely manner the duty day prior to service utilization when possible.

3. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS:

3.1. PASS AND IDENTIFICATION ITEMS: The contractor shall provide a list of name of drivers at least 10 days prior to the event. The contractor shall ensure that the pass and identification items required for contract performance are obtained for employees prior to the day of the event.

3.2. RETRIEVING IDENTIFICATION MEDIA: The contractor shall return all identification media and/or visitor passes from employees who depart for any reason before the contract expires; i.e. terminated for cause, reassignment, retirement, etc.

3.3. TRAFFIC LAWS: The contractor and its employees shall comply with base traffic regulations. Traffic regulations include, but are not limited to:

Employees shall wear seatbelts when operating or riding any vehicle (military, company, or private owned) while on installation.

Speed limits on Shaw AFB are 30 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or they are using a 100% hands free device. The wearing of any other portable headphones, earphones or other listening devices while operating a motor vehicle is prohibited.

3.4. WEAPONS, FIREARMS, AND AMMUNITION: Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within vehicles

(military, contractor-owned, or privately owned) while on Shaw AFB.

3.5. FOR OFFICIAL USE ONLY (FOUO): The contractor shall comply with DoD

5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements.

This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.6. REPORTING REQUIREMENTS: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified/unclassified defense information. Employees shall be briefed by their immediate supervisor upon initial on-base assignment.

3.7. PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use.

3.8. MILITARY EXERCISES OR DEPLOYMENTS: No compensation will be claimed for any delays resulting from re-entry procedures due to exercises or deployments.