Combined_Synopsis_Acft_&_Structure_Fire_Trainer.pdf

Combined Synopsis/Solicitation for

Aircraft Fire Trainer and Structure Maintenance and Inspection

General Information

Document Type: Request for Quotation (RFQ) Solicitation Number: FA4803-18-R- 0017 Posted Date: 4 May 2018

Original Response Date: 22 May 2018 @ 2:00pm EST Current Response Date: 22 May 2018 @ 2:00pm EST Site Visit: 10 May 2018 @ 1:00pm EST

Please respond by 8 May 2018 at 1:00PM EST if you plan to attend so coordination can be accomplished.

Cutoff Date for Questions: 15 May 2018 @ 10:00am EST Classification Code: J042 Set Aside: 100% small business set-aside NAICS Code: 541330 - $15M

Contracting Office Address:

20th Contracting Squadron 321 Cullen Street Shaw AFB SC 29152

Place of Contract Performance:

Shaw AFB SC 29152

Description:

This is a Request for Quotation for commercial items/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested and a written solicitation document will not be issued. The solicitation will be evaluated and awarded per the prescribed procedures of FAR Part 13.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97; DEFENSE FAR SUPPLEMENT (DFARS) Publication Notice (DPN) 20180323, and Air Force Acquisition Circular (AFAC) 2017-1003.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541330, with a small business size standard of $15 Million. This requirement is being solicited as a small business set aside.

The 20th Fire Department, located at Shaw AFB in Sumter, SC, is seeking the necessary labor and materials for the Aircraft Fire Trainer and Structure Inspection and Maintenance Requirement, in accordance with the attached Performance Work Statement (PWS).

• Vendor shall provide quotations for the following: See attachment 2 for price proposal.

• The Government reserves the right to award on an “All or None” basis.

• The Government reserves the right to award without discussions.

Evaluation: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, is the lowest evaluated price meeting or exceeding the acceptability standards for non-cost factors.

The full text of FAR provisions or clauses may be accessed electronically at: http://farsite.hill.af.mil.

Note: When applicable, the following provision and clauses have been tailored to change the terminology in the original clause as follows:

a) The term Quoters shall be used in place of Offerors.

b) The term quotation(s) shall be used in place of offer(s).

c) All other terms and conditions remain the same, unless otherwise tailored as specified below.

Provisions and Clauses

Incorporated By Reference:

The full text of provision and clauses are located at http://farsite.hill.af.mil/:

52.203-3 Gratuities 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 52.209-6

52.212-3

Incorporation by Reference of Representations and Certifications Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Offerors Representations and Certifications-Commercial Items with Alternate I.

52.212-4 52.212-5

52.219-6 52.222-19 52.222-21 52.222-26 52.222-40 52.222-41 52.222-50 52.228-5

Contract Terms and Conditions – Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Deviation 2013-O0019) (JUN 2016) Notice of Total Small Business Set-Aside Award Small Business Program Representation.

Child Labor Prohibition of Segregated Facilities.

Equal Opportunity Notification of Employee rights Under The National Labor Relations Act Service Contract Act Labor Standards Combat Trafficking in Persons Insurance-Work on Government Installation http://farsite.hill.af.mil/ http://farsite.hill.af.mil/

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-1 Payments 52.232-8 Discounts for Prompt Payment 52.232-11 52.232-33 52.232-40

Extras Payments by Electronic Funds Transfer—System for Award Management Providing Accelerated Payments to Small Business Subcontractors.

52.233-1 Disputes 52.237-2 52.247-34 52.252-1 52.252-2 52.252-6

Protection of Government Buildings, Equipment, and Vegetation F.O.B. Destination.

Solicitation Provisions Incorporated by Reference.

Clauses Incorporated by Reference.

Authorized Deviations in Clauses.

52.253-1 Computer Generated Forms 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 252.203-7005 252.204-7000

Requirement to Inform Employees of Whistleblower Rights Representation Relating to Compensation of Former DoD Officials.

Disclosure of Information.

252.204-7003 Control of Government Personnel Work Product 252.204-7004 Alternate A, System for Award Management 252.232-7003 252.232-7006

Electronic Submission of Payment Requests Wide Area WorkFlow Payment Instructions.

252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications

Incorporated By Full Text:

52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016).

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

1. 1. GENERAL INSTRUCTIONS

1.1. This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The proposal must include all data and information requested in the RFP. The offeror shall comply with the solicitation requirements as stated and the PWS.

1.2. The proposal shall be clear, concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully understand an offerors pricing structure and must meet the requirements of the RFP.

1.3. Offeror shall acknowledge awareness of all amendments to the solicitation by providing a statement within their submitted proposal stating their proposal acknowledges all amendments.

2. FORMAL COMMUNICATIONS

Any formal communication, once the formal solicitation has been issued, shall be submitted in w r i t i n g (via email) to the POCs below. It is the offerors’ responsibility to confirm receipt of all formal communications.

Shaw AFB 20 CONS/PKAA Reference: Solicitation No. FA4803-18-R-0017 ATTN: A1C Katelyn Lauzon / Daniel Kane E-mail: katelyn.lauzon@us.af.mil / daniel.kane.8@us.af.mil.

3. SUBMISSION OF PROPOSAL

3.1. The original and copies shall be sent to the following on or before the date and time specified in this synopsis/solicitation:

Shaw AFB 20 CONS/PKAA Reference: Solicitation No. FA4803-17-Q-G020 ATTN: A1C Katelyn Lauzon / Daniel Kane E-mail: katelyn.lauzon@us.af.mil / daniel.kane.8@us.af.mil.

3.2. Offeror shall provide the following contact information for their quotations:

3.2.1. Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the offerors’ behalf with the Government in connection with this solicitation.

mailto:katelyn.lauzon@us.af.mil mailto:daniel.kane.8@us.af.mil mailto:katelyn.lauzon@us.af.mil mailto:daniel.kane.8@us.af.mil

3.2.2. Name, title, and signature of person authorized to sign the quotation. Quotations signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

4. PROPRIETARY INFORMATION

Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented in the FAR. This information shall be labeled “Source Selection Information—See FAR

2.101 and 3.104.” Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act (FOIA).

5. PROPOSAL PREPARATION INSTRUCTIONS

5.1. The instructions below prescribe the format of proposals. The proposal shall include all of the information requested in the specific instructions.

5.2. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful offerors’ proposal submitted in response to this solicitation as revised and supplemented through the final quotation revision.

5.3. Electronic Copies. Electronic copies of all quotation information shall be submitted via E-mail with a read receipt. Offeror shall NOT submit any document in PDF that are copied as images. Offeror shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., offeror name-volume name.doc for MSWord, offeror name-volume name.xls for MS Excel, offeror name- volume name.PDF for Portable Document Format, etc.). The proposal shall be in a single searchable file, with copy/paste capability. Offeror shall insert the file name in the header of each document. If there is a discrepancy between the paper and electronic copies, the paper copy will take precedence and be used for evaluation. Email size shall not exceed 5MB.

6. INSTRUCTIONS FOR PRICE PROPOSAL

6.1. The offeror shall provide the proposed price for all Firm Fixed Price (FFP) CLINs. This section shall include all unit prices (if applicable) and extended amounts for all FFP CLINS. Additionally, for ease of administration, offeror shall round all unit prices of proposed FFP CLINs to the nearest cent before they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each CLIN. If submitted unit prices are not rounded to the nearest cent, the Government will round the unit prices at the time of contract award or modification.

6.2. Reasonableness. The burden of proof as to price credibility rests with the offeror.

6.3. Proposal Documentation. In addition to the pricing information requested above, the quotation shall also contain the following documents:

6.3.1. An official having the authority to legally bind the company contractually must sign and date quote. One copy of the quote must bear an original signature and if applicable, all amendments.

Award cannot be made to a nonresponsive offeror. Note: Be sure to sign and date where required.

6.3.2. Representations and Certifications. Complete the required Representations and Certifications or indicate if information is contained in the System for Award Management (SAM) located at https://www.sam.gov.

(End of Provision)

7. EVALUATION of OFFERS:

• FAR 52.212-2 Evaluation-Commercial Items.

• FAR 52.212-2 has been tailored to read as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. The following factors shall be used to evaluate offers:

• Price

• Technical Approach

• Past Performance

(b) Price: Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

(c) Technical: Offerors shall provide documentation addressing their approach to the requirement to allow for determination of Technical Acceptability:

These items will be compared to the Statement of Work to determine Technical Acceptability.

Proposals will then be assigned a rating of Acceptable or Unacceptable for Technical Acceptability based off of the information provided. Failure to address any factor listed above, may lead to an Unacceptable Rating. See the table listed below for criteria of rating.

Technical Acceptable/Unacceptable Rating Criteria

Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation

(d) Past Performance: The past performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent (past 3 years) past performance information that pertain to the products and/or services outlined in the solicitation requirements. Past performance information may http://www.sam.gov/ be obtained from information provided by offeror or established systems such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; and may be obtained from other sources available to the Government, such as the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, Fee Determining Officials.

Offerors shall provide information for past performance that is recent and relevant to this requirement. This can be provided by either a list of recent/relevant projects and/or three references.

This information will be used to assign a rating of Acceptable or Unacceptable for past performance.

See table listed below for criteria of rating.

Past Performance Acceptable/Unacceptable Rating Criteria

Adjectival Rating Description Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

(e) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(f) In order to be considered awardable, there must be an “acceptable” rating in every non - price factor/subfactor.

(End of Provision)

AFFARS 5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotations, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the Ombudsman, Lt Col Aaron D. Judge 129 Thompson St., Bldg. 586, Rm 129, Comm: 757-764-5372, Email: aaron.judge@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Nov 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

Real ID All personnel requesting access to Shaw Air Force Base must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access.

Additional information to include a full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/real-id <https://www.dhs.gov/real-id> Personnel requesting vehicle access to Shaw Air Force Base must provide a valid driver's license (compliant with REAL ID Act), current vehicle registration, and insurance. Please be aware that if your DL shows “Not For Federal Identification Purposes” “Federal Limits Apply” verbiage that you will NOT be granted access to Shaw AFB. Below is a list of acceptable forms of identification put out by 20th Security Forces Squadron (SFS).

1) Federally-issued Identification

a. U.S. Passport

b. U.S. Passport Card

c. PIV or Federally-issued Personal Identification Verification - Interoperable (PIV-I) Cards

d. Driver's License issued by the U.S. Department of State

e. Border Crossing Card (Form DSP-150)

f. DHS "Trusted Traveler" Cards (Global Entry, NEXUS, SENTRI, FAST)

g. U.S. Military ID (all members of the U.S. Armed Forces [including retirees and dependent ID card holders]) and veterans. (Visit the Department of Defense's Common Access Card website for more information)

h. U.S. Permanent Resident Card (Form I-551)

i. U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550)

j. Employment Authorization Document issued by DHS (Form I-766)

k. U.S. Refugee Travel Document or other travel document or evidence of immigration status issued by DHS containing a photograph (Permit to Re-enter Form I-327 and Refugee Travel Document Form I- 571)

l. Transportation Worker Identification Credential (TWIC)

m. Merchant Mariner Card issued by DHS/United States Coast Guard (USCG)

NOTE: The Veterans Health Identification Card issued by the U. S. Department of Veterans Affairs IS NOT an acceptable ID.

2) State-issued Identification Cards

a. A driver's license or identification card issued by a state that meets the REAL ID standards or has an extension

b. State-issued Enhanced Driver’s License (https://help.cbp.gov/app/answers/detail/a_id/1269/~/what-is-an-enhanced-drivers-license- (edl)%3F)

c. Interim Driver's License 6 issued by a state that meets the REAL ID standards or has an extension

3) Other

a. Native American Tribal Photo ID

b. Foreign government-issued passport

c. PIV-I cards (issued by non-Federal Government entities)

Point of Contact: A1C Katelyn Lauzon, 20th Contracting Squadron, 321 Cullen Street Bldg. 216, Shaw AFB SC, 29152. Phone: 803-895-5280. Fax: 803-895-5339. Email: katelyn.lauzon@us.af.mil

All proposals shall be sent to the contract specialist via e-mail: A1C Katelyn Lauzon katelyn.lauzon@us.af.mil.

Submission shall be received not later than: 22 May 2018 @ 1400 Eastern Standard Time. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time received stamp on e-mail.

Any questions or concerns regarding this solicitation should be submitted in writing via e-mail to the contract specialist identified below. Questions will be collected up until the cutoff date/time of 15 May 2018 @ 10:00am EST.

Contract Specialist: A1C Katelyn Lauzon katelyn.lauzon@us.af.mil

List of 5 Attachments:

Attachment 1 – Fire Trainer Inspection PWS dated 11 April 18 11 Pages Attachment 2 – Price Proposal 1 Page Attachment 3 – Past Performance Questionnaire 2 Pages Attachment 4 – South Carolina Wage Determination (Rev-5) 11 Pages Attachment 5 – Real ID Act 1 Page https://help.cbp.gov/app/answers/detail/a_id/1269/%7E/what-is-an-%20%20%20%20%20%20enhanced-drivers-license-(edl)%3F) https://help.cbp.gov/app/answers/detail/a_id/1269/%7E/what-is-an-%20%20%20%20%20%20enhanced-drivers-license-(edl)%3F) mailto:katelyn.lauzon@us.af.mil mailto:katelyn.lauzon@us.af.mil mailto:katelyn.lauzon@us.af.mil mailto:katelyn.lauzon@us.af.mil