Sources_Sought_CCaR_PWS_(Revised_27_Jan_16)).docx

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Comprehensive Cost & Requirement (CCaR) Support
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FA4803-16-R-0012
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Performance Work Statement CCaR System Support Service Contract FA4803-13-F-C910 Attachment 1

PERFORMANCE WORK STATEMENT

FOR

COMPREHENSIVE COST AND REQUIREMENTS SYSTEM SUPPORT SERVICE

United States Air Force Central Command - USAFCENT Shaw AFB, SC

5 March 2015

Reviewed:

_________________________ Date: _____________

SONIA TAYLOR

Quality Assurance Program Coordinator

Accepted:

__________________________________ Date: _____________

DANIEL P. KANE

Contracting Officer

Performance Work Statement Table of Contents

PARAGRAPH
SECTION
TITLE
PAGE

1.0

Description of Services
3
1.1
Background and Objectives
3
1.2
Basic Services
3
1.3
Classification by Priority
4

2.0

Services Summary (SS)
4
2.1
Quality Control
6
2.2
Quality Assurance
5
2.3
Government Remedies
6
2.4
Periodic Progress Meetings
6
2.5
Contractor Performance Assessment Reporting System (CPARS)
6

3.0

Government Furnished Property and Services
6
3.1
Facilities
7
3.2
Materials & Equipment
6
3.3
Computer Access
6
3.4
Secure Area Badges
6

4.0

General Information
7
4.1
Hours of Operation
7
4.2
Security Requirements for Classified Contracts
8
4.3
Training
10
4.4
Continuation of Essential DoD Contractor Services
10
4.5
Special Qualifications
10
4.6
Purchase of Recycled Products
10
4.7
Place of Performance
10
4.8
Travel
10
4.9
Data Requirements
10
4.10
Period of Performance
10
4.11
Records
10
4.12
Environmental Controls
10
4.13
Safety Requirements
11
4.14
Publications
11

5.0

Special Instructions
11
5.1
General
11
5.2
Staffing
11
6.0
Addendum 1
Contract Manpower Reporting
12

1.0 DESCRIPTION OF SERVICES. The Contractor shall perform the implementation of updates, configuration, and maintenance of the Comprehensive Cost and Requirements System (CCaRTM) System software to support the unique funding, planning, and reporting requirements of United States Air Forces Central Command (USAFCENT - the Customer) at Shaw Air Force Base, SC. The scope of this activity includes database configuration, training, and continued CCaRTM functional support services as needed.

1.1 BACKGROUND AND OBJECTIVES.

1.1.1 BACKGROUND. CCaRTM was initially implemented by AFCENT/A6 in 2010. The Government’s objective is to maintain continued support to the AFCENT customer defined as AFCENT/A6 and Directorate employed personnel (Military, Civilian, or Contractor) with a need for the CCaRTMrequirement functionality. The number of CCaRTM users is based on the number of AFCENT customers for the CCaRTMrequirement functionality located at Shaw AFB, SC. The baseline number of customers will be no less than the required number of AFCENT/A6 customers. The CCaRTM requirement functionality will be funded with Operations and Maintenance (O&M) from the Department of the Air Force.

1.2 BASIC SERVICES

1.2.1 CCaRTM System Database Implementation and Configuration. The Contractor shall complete functional setup of the CCaRTM database to include the following tasks:

1.2.1.1 Train and assist the Customer on how to configure CCaRTM features for Requirements Function only in order to optimize support of the Government’s business goals.

1.2.1.2 Continue to configure and implement additional features as required for the CCaRTM Requirements Function only.

1.2.1.3 Train and assist the Customer on how to map business processes and approval processes; insert budget definitions, business rules, user privileges, establish custom fields as necessary, and definable general data fields for Requirements Function only.

1.2.1.4 Establish CCaRTM user accounts, coordination workflows, and systems settings. Train and assist the customer on how to set up and populatebudget structures and custom field reporting. .

1.2.1.5 Maintain user accounts and privileges under the direction/approval of AFCENT/FM.

1.2.1.6 Train and assist the Customer on how to to populate the requirements portion of the database with existing source data maintained by the Government (i.e. spreadsheets, database files, etc.) in order to establish a budget baseline under the DIRECTION/APPROVAL of AFCENT/FM.

1.2.1.7 Conduct initial and refresher user training on CCaRTM‘s requirement functionality for the customer.

1.2.1.8 Optimize CCaRTM System capability through front-end configuration management by tailoring, updating, and/or changing the database structure when the Customer’s business processes, procedures or requirements necessitate for the Requirements portion only.

1.2.1.9 Provide the ability to use Requirements data within CCaRTM to automatically generate charts and reports to include, but not limited to, the following:

· Automated Business Charts related to Requirements

· What If & Forecasting Scenarios related to Requirements

· Program Management Reports related to Requirements

· Stop Light, Snake Charts, etc. related to Requirements

· Program Office Memorandum (POM) submission data

1.2.2 CCaR Training. Training on CCaRTM shall continue through the support life of the contract. The Contractor shall be required to provide training to the customer , to include continuous training on CCaRTM capability and procedure updates – tailoring the training to the Customer’s processes and requirements. Additionally, the Contractor shall provide training on any changes to CCaRTM use based on the updated Customer processes or requirements within 30 days of any changes to functionality. Training shall include, but not be limited to:

1.2.2.1 Basic User Training: (2 hrs per session) This training focuses on the basic features and functions of CCaRTM to include: basic overview of the CCaRTM Requirements Functionality system, creating and coordinating a CCaRTM requirement, explanation of CCaRTM reports and tools related to Requirements only. Initial training required for new users must be completed within 30 days of receiving an account.

1.2.2.2 Budget User Training: (4 hrs per session) This training provides an in-depth explanation of the CCaR budgeting and contracting features. Specific topics include: modifying budget amounts, allocation of budget to CCaRTM requirements, overview of Contract module, CCaRTM reports, Forecasting tool, What-if Scenario, and other CCaRTM tools related to Requirements. Training may also address other topics related to CCaRTM requirements functionality based on Customer need. Training required for applicable users must be completed within 30 days of receiving an account.

1.2.2.3 Senior Management Training: (2 hrs per session) This training includes an overview of the CCaRTM tools and reports geared toward Senior Management to include: What-if Scenario, Program Tool, CCaRTM Reports, and CCaRTM tools related to Requirements only. Training required for applicable users must be completed within 30 days of receiving an account.

1.2.3 On-Site Functional and Technical Support. The Contractor shall provide functional/technical support for the CCaRTM Requirements Functionality database and ensure the database is properly tailored and configured to meet the requirements of the Customer’s organization. The Contractor shall provide long-term training, the Contractor shall be the expert on the functionality and operation of the CCaRTM System’s Requirements database and shall have in depth knowledge of Government acquisition and Requirements management. The Contractor shall provide functional/ technical support for CCaRTM to include the following tasks:

1.2.3.1 Maintain user accounts and privileges under the direction/approval of AFCENT/FM.

1.2.3.2 Adjust CCaRTM Requirements database capability by tailoring, updating, and/or changing CCaR from the front-end Graphical User Interface (GUI) when the Customer’s procedures or requirements necessitate.

1.3 CLASSIFICATION BY PRIORITY.

1.3.1 The Contractor shall prioritize problems in accordance with Air Force Policy Annex J, IEEE/EIA 12207.2-1997 – Priority classifications for problem reporting. All DR’s shall report through the appropriate channels for implementation.

2.0 SERVICE SUMMARY (SS). The Government will use the service summary which includes critical objectives and standards to determine contractor performance. Performance objectives define the desired outcomes and performance thresholds define the minimum standard for level of service required under the contract to successfully meet the performance objective.

Performance Objective
PWS Paragraph
Performance Threshold
Method of Surveillance
SS-1 Train and assist the Customer on how to configure CCaR features in order to optimize support of the customer’s business goals related to Requirements only.
1.2.1.1
No more than 30 days to train all users on initial or functional changes.

Monthly Report; Periodic Surveillance; Customer Complaint

SS-2 Continue to configure and implement additional features related to requirements functionality only.
1.2.1.2
No more than 30 days to train all users on initial or functional changes.
Monthly Report; Periodic Surveillance; Customer Complaint
SS-3 Train and assist the Customer on how to map business processes and approval processes; business rules, user privileges, establish custom fields as necessary, and definable general data fields.
1.2.1.3
No more than 3 customer complaints per month.
Monthly Report; Periodic Surveillance; Customer Complaint

SS-4 Establish the initialWeb CCaR user accounts, coordination workflows, system settings and train and assist the customer on how to set up and populate budget structures and custom field reporting.

1.2.1.4
No more than 30 days to train all users on initial or functional changes.

Monthly Report; Periodic Surveillance; Customer Complaint

SS-5 Maintain user accounts and privileges.

1.2.1.5
No more than 3

customer complaints per month.

Customer Complaint

SS-6 Train and assist the Customer on how to populate the requirements portion of the database with existing source data maintained by the Customer (i.e. spreadsheets, database files, etc.) in order to establish a budget baseline.
1.2.1.6
< 2% errors while

populating the data base.

Periodic Surveillance; Customer Complaint

SS-7 Conduct initial and refresher user training on CCaRTM‘s requirement functionality to the customer.

1.2.1.7
No more than 30 days to train all users on initial or functional changes.

Monthly Report; Periodic Surveillance; Customer Complaint

SS-8 Optimize CCaRTM System capability through front-end configuration management by tailoring, updating, and/or changing the database structure when the Customer’s business processes, procedures or requirements necessitate.
1.2.1.8
No more than 5

customer complaints per month.

Periodic Surveillance; Customer Complaint

SS-9 Provide the ability to use Requirements data within Web CCaR to automatically generate charts and reports in the format required by AFCENT/FM.

1.2.1.9
Charts and Reports

available when required.

Periodic Surveillance; Customer Complaint

2.1 QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure services are performed in accordance with (IAW) this Performance Work Statement. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall send a monthly report/spreadsheet to the Contracting Officer’s Representative (COR) documenting training, user assistance, and other areas identified in paragraph 2.0, Services Summary. The government COR must have a specific quality control manager to notify in case of deficient service or customer complaints.

2.2 QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this PWS. The COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its result to determine whether or not the performance meets the standards contained in this PWS. The COR will document the results of the surveillance and this documentation will become the official Air Force (AF) record of the Contractor’s performance. The COR shall conduct, document, track, and analyze Contractor performance via monthly scheduled surveillances. Surveillance results will be used to develop metrics to track contractor’s overall compliance with contract terms and conditions. The surveillance results shall be maintained as past performance information and utilized to submit information into the Contractor Performance Assessment Report System (CPARS).

2.3 GOVERNMENT REMEDIES. The Contracting Officer (CO) shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for contractor’s failure to correct nonconforming services.

2.4 PERIODIC PROGRESS MEETINGS. The Contracting Officer, Contracting Officer’s Representative, and other Government personnel, as appropriate, will meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how to the government views the contractor's performance and the contractor will apprise the Government of problems, if any being, experienced. The contractor will also notify the contracting officer in writing, of any work being performed, if any, that the contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be held as needed, but not less than QUARTERLY.

The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will set out in writing to the contracting officer any areas of non-concurrence.

2.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS). The contractor shall designate representatives to whom the annual evaluations will be sent automatically and electronically. The name, title, e-mail address and phone number of the designated contractor representative shall be provided to the Contracting Officer who will, in turn, provide that information to the activity CPARS Focal Point for authorization access. Any changes in designated contractor personnel shall be the sole responsibility of the contractor to inform the CO and the activity CPARS Focal Point. The designated contractor representative has the authority to receive the Government evaluation, review, comment and, return evaluation within 30 calendar days.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES: The government shall furnish or otherwise make available the supplies and/or facilities identified below. The contractor shall use current Air Force guidelines to ensure the initial utilization and any changes in scope of utilization, mission and personnel requirements by the contractor from current government use of these facilities. These supplies and/or facilities shall only be used for performance of this contract.

3.1 Facilities. The Government shall furnish, at no expense to the contractor, office space at the Government’s facilities to accomplish work required under this contract.

3.2 Materials & Equipment. The Government shall furnish, at no expense to the contractor, the following materials and equipment:

- Desk and chair

- Telephone

- Access to Customer’s wide-area-network and suite of standard office automation software.

3.3 Computer Access. The Contractor shall receive a Common Access Card (CAC) through the Trusted Associate Sponsorship System formally the Contractor Verification System.

3.3.1 Contractor personnel shall complete annual Information Assurance Awareness Program (IAAP) Training and Certification prior to being allowed computer access.

3.4 Secure Area Badges. A Proximity Badge is required to access secured areas. The Contractor shall complete the “Unescorted Entry Authorization Certificate” (AF Form 2586) for each employee of the Contractor requiring access to USAFCENT facilities. The requests shall be submitted to the contract administrator who will have them approved by the security manager and return them to the Contractor. The Contractor will then go to USAFCENT/FP Registration (Bldg 1130) to receive their secure area badges.

4.0 GENERAL INFORMATION

4.1 HOURS OF OPERATION

4.1.1 Normal Hours Of Operation. The Contractor shall provide coverage at the specified government site or alternate work site between the hours of 7:00 a.m. and 5:00 p.m. or as agreed to by the using activity. Normal duty days will be Monday-Friday, exclusive of Government observed holidays and includes a 1 hour lunch time to be taken each day. Work is normally conducted in an approved manner on a 40-hour per week basis.

Flexible hours are authorized, with mandatory core hours being 0900-1500 Monday through Friday.

4.1.2 Recognized Holidays. The Government shall not be billed, is not required, nor will be allowed to provide service for the days below, except when services are required by the Customer and with prior approval in writing from the Contracting Officer. Any of the below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday):

New Years Day1 January
Martin Luther King's BirthdayThird Monday in January
President's DayThird Monday in February
Memorial DayLast Monday in May
Independence Day4 July
Labor DayFirst Monday in September
Columbus DaySecond Monday in October
Veterans Day11 November
Thanksgiving DayFourth Thursday in November
Christmas Day25 December

The contractor shall provide services on Good Friday, at no additional cost to the government.

If Government facilities are closed due to inclement weather or any other authorized closure, the Contractor is not authorized to bill the Government for those hours unless the Contractor can perform productive duties from an alternate worksite.

4.2. SECURITY REQUIREMENTS

4.2.1. Visitor Group Security Agreement (VGSA). The contractor shall enter into a long term visitor group security agreement if contract performance is on base for 90 days or more. This agreement shall outline how the contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation. The agreement should address:

4.2.1.1 Security support provided by the Air Force to the contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations, the use of security forms, and conducting inspections required by DOD 5220.22-R, Industrial Security Regulation, and Air Force Instruction 31-601, Industrial Security Program Management.

4.2.1.2 Security support requiring joint Air Force and contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material and high value pilferable property.

4.2.1.3 On base, the long term visitor group security agreement may take the place of a Standard Practice Procedure (SPP).

4.2.2. Clearance Requirements. The contractor must possess or obtain a facility security clearance at the classification level of Secret prior to performing contract work. If the contractor does not possess a facility clearance the government (Contracting Office) will request one. The government assumes costs and conducts security investigations for Top Secret, Secret, and Confidential facility security clearances. The contractor shall request security clearances (Submit Clearance information through Defense Industrial Security Clearing Office (DISCO) to the Office of Personnel Management) for personnel requiring access to classified information within 15 days after receiving a facility clearance or, if the contractor is already cleared, within 15 days after contract award. Due to costs involved with security investigations, requests for contractor security clearances shall be kept to an absolute minimum necessary to perform contract requirements.

4.2.3 Notification. The contractor shall notify 20 FW/IP, 524 Nelson Ave, Shaw AFB SC 29152, 30 days before on base performance of the contract. The notification shall include:

4.2.3.1 Name, address, and telephone number of company representatives.

4.2.3.2 The contract number and contracting agency.

4.2.3.3 The highest level of classified information which contractor employees require access to.

4.2.3.4 The location(s) of contract performance.

4.2.3.5 The date contract performance begins.

4.2.4 Listing Of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the Sponsoring Agency Security Manager. An updated listing shall be provided when an employee's status or information changes. Sending a “Visit Request” through the Joint Personnel Adjudicative System (JPAS) can also fulfill this requirement.

4.2.5 Security Manager Appointment. The contractor shall appoint a security manager for the on base Visitor Group. The security manager may be a full time position or an additional duty position. The security manager shall provide employees with training required by DODM 5200.01, DOD Information Security Program, Volumes 1-4, and AFI 31-401, " Information Security Program Management". The contractor will also provide initial and follow-on training to contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted areas and controlled areas are explained in AFI 31-101, Integrated Defense.

4.2.6 Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

4.2.6.1 If required, initial issuance of a Common Access Card (CAC) requires, at a minimum, the completion of a Federal Bureau of Investigation (FBI) fingerprint check with favorable results and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. When required, the government will submit NACI investigations to OPM at no cost to the contractor. Investigations for personnel security clearances shall be submitted by the contractor's Facility Security Officer.

4.2.7 Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

4.2.8 Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.2.9 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw AFB SC.

4.2.10 For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.2.11 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.2.12 Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.2.13 Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a favorably completed National Agency Check with Written Inquiries (NACI) investigation before receiving a Restricted Area Badge. Interim access can be granted IAW AFI 31-501, Personnel Security Program Management.

4.2.14 Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

4.2.14.1 The contractor shall immediately report to the Contracting Officer’s Representative (COR) or Program Manager any occurrences of lost or duplicated keys.

4.2.14.2 In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.2.14.3 The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.2.15 Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

4.3 TRAINING.

4.3.1 The Contractor shall have the CCaR Basic System Administrator Training.

4.4 Continuation of Essential DoD Contractor Services IAW DoDI 1100.22: In accordance with DODI 3020.37 this requirement is not considered mission essential.

4.5 SPECIAL QUALIFICATIONS. All assigned personnel must be, or become, “CCaR Certified” within 90 days of contract award as determined by the IDS CCaR Project Lead.

4.6 PURCHASE OF RECYCLED PRODUCTS. The contractor shall comply with the DoD Green Procurement Program for Recovered Materials.

4.7 PLACE OF PERFORMANCE. The Contractor shall perform tasks specified in this PWS at the Customer’s facilities.

4. 8 TRAVEL. Travel will be required in support of the CCaR System. Reimbursement of travel and travel-related expenses incurred in the performance of this addendum is authorized within the limitations of the pre-approved travel by the PMO. Reimbursement shall include travel costs, per diem reimbursement consistent Joint/Federal Travel regulations, and reimbursement of general and administrative expense as appropriate. No profit or fee shall be added.

4.9 DATA REQUIREMENTS. The Contractor shall prepare a monthly status report to include technical progress, CCaRTM system management report, and funds status in Contract Data Requirements List (CDRL) A001.

4.10 INFORMATION MANAGEMENT. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph 2.13, and the Air Force Records Disposition Schedule available on the Air Force Portal link. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Shaw AFB Records Management Office (20 CS/SCOKR), 895-1630, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

4.11 RECORDS. The Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this addendum. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.12 ENVIRONMENTAL CONTROLS.

4.12.1 Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.12.2 Notification of Environmental Spills. If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor or its agent, shall immediately report the incident to Security forces Emergency Response Center at 911. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

4.12.3 Material Storage and Use. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.13 SAFETY REQUIREMENTS. In performing work under this contract, the Contractor shall:

4.13.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.13.2 Take immediate precautions, as the Contracting Officer, may reasonably require for safety and mishap prevention purposes.

4.13.3 Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

4.13.4 Record and report promptly (within one hour) to the Contracting Officer or designated Government representative, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

4.13.5 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.13.6 If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

4.14 PUBLICATIONS. Compliance with all publications, regulations, and operating instructions provided by the Government is required when:

4.14.1 They pertain to the procedures for materials expediting herein and where the Contractor is authorized by the statement of work to accomplish the work specified in the publication, regulation, or operating instructions.

4.14.2 The publications prescribe USAF policies, use of materials and procedures and processes applicable to the work requirements.

4.14.3 The Contractor is required to acquire and work on the latest version of the publication.

5.0 SPECIAL INSTRUCTIONS.

5.1 GENERAL. All documents and deliverables described in this addendum and amendments or modifications shall be submitted in a professional manner and on the Contractor’s letterhead.

5.2 STAFFING. Assigned personnel shall be proficient with CCaR software and the Microsoft suite of software to include Excel, PowerPoint, Word, Internet Explorer, and Outlook.

Contract Manpower Reporting

Addendum 1 – Contractor Full-Time Equivalent Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAFCENT organizations via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year. However, due to the delayed implementation, input of FY12 data is required by 31 Mar 13.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

File details come from the government source that posted it. Updated .