Attachment 4 SITE VISIT QUESTIONS.docx

MDG CCTV SITE VISIT QUESTIONS

1. What is the total number of cameras currently at building 23/Medical Group Building? Of these what is the number of indoor and outdoor cameras? 87 total w/Bosch brand. 16 exteriors. See attached Excel spreadsheet.

1. What is the total number of cameras at building 20/Dental Facility? Of these what is the number of indoor and outdoor cameras? 23 total w/Clear Vision & HIK Vision brands. 6 exteriors. See attached Excel spreadsheet.

1. You mentioned that you had an excel spreadsheet listing all camera systems, can we receive that listing? See attached Excel spreadsheet.

1. Does the customer want maintenance included? If so, for how long? Yes, we will submit a separate maintenance contract through DHA with a base year plus 4 option years.

1. Are Scaled Drawings available, if so please post. See attached CAD in email.

1. Are Ceilings Suspended? Or Hard Lid? Suspended.

1. Is there existing Cable Trays for wiring above ceilings? Yes. Bldg 20 & 23 are the only buildings with preexisting systems. Bldgs 21, 22, 24, 854, and 852 will need to have the infrastructure installed.

1. Can Existing Wiring be utilized? Yes. Bldg 20 & 23 are the only buildings with preexisting systems. Bldgs 21, 22, 24, 854, and 852 will need to have the infrastructure installed.

1. Is a “UPS” required? If so, What Time/Power Duration is required? Yes, all facilities do not have any backup power systems. We would need to coordinate power outages accordingly. We would prefer to have an UPS that could cover for 8 hours.

1. Are “Or Equal” Equipment substitutions allowed? Yes, Bldg 20 and 23 have cameras already that the new contractor could use but if needed, we approve other cameras.

1. Is “Plenum Wire” acceptable? Yes.

1. Is “After Hours Access” for said work, available to contractor at no add’l cost to the Gov’t? 49 MDG facilities are operational from 0700-1630. After hours and weekends can be coordinated.

1. What is the height of Exterior Cameras? (If any) 125”

1. Please provide a list of equipment to be installed. List of equipment can be determined during site survey with company.

1. Are there pipe chases between floors? Yes.

1. What is the range of the budget for this project, and is it already appropriated? Unfortunately, the Government can not provide a range or estimate for this project. This is an Unfunded Requirement; award will be made if funds are allocated for this project.

1. Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed? Yes.

1. How many feet of new wire will have to be run? Site survey with company required to include all 7 facilities.

1. What kind of cipher lock and quantities are required e.g. X-10? N/A we already have cipher locks. Verbiage will be removed from PWS.

18. Will camera counts be posted? Currently there is nothing stating how many cameras are requested. Site survey with company required to determine number of cameras to include all 7 facilities.

18. Description on sam.gov lists only 2 locations (bldg 23 and bldg 20). PWS lists off a total of 7 locations. Can you confirm how many locations are to be included? We need cameras in 7 buildings. Bldg 20 & 23 already have cameras, but we intend to include Bldg 21, 22 , 24, 852, and 854 in the upgrade.

1. Do you have the list of existing cameras and locations and desired new camera locations available? Yes. See attached Excel spreadsheet.

1. Within the PWS it requests for, “100% coverage of common areas.” Can “common areas” be defined? Does this entail solely exterior coverage or does this also include interior coverage? The preexisting cameras in Bldg 20 & 23 already cover the common areas. The other building’s common areas will be identified during the site survey with company.

1. If interior coverage is included, can definitions of what needs to be surveilled be provided? Yes. Site survey with company is required.

1. Project prints were included for the building 20 and 23. Can project plans be provided for Building 21, 22, 24, 852 and 854? Yes.

1. Is there a preferred location on where the monitoring station will reside within each building? Bldg 20 & 23 are already identified. The other buildings’ monitoring stations will have to be identified during site survey.

1. Due to lead time on cameras, is there flexibility of the performance completion date? Yes.

1. Will the CCTV equipment (NVR, UPS, DVD Burner) need to be provided within a lockable enclosure? Yes.

1. Due to work being performed within the clinics and Medical Group Buildings, should overtime hours be expected to avoid patient care and perturbing clinicians? Yes.

1. Due to the size of the main clinic, can the locations of Communications Closets be provided? Yes. See locations on CAD.

1. Will more than one monitoring station need to be provided for the main clinic? Yes. Facilities office & behavioral health. More may be identified during site survey with company.

1. PWS states in 2.2.1 (b) that cameras are to have PTZ capabilities, but I didn’t see any PTZ cameras throughout the building, is this a new requirement or do we go with the standard dome camera with digital zoom? Yes, we would determine that during site survey with company on which cameras should be replaced.

1. PWS states 4.1-2 that the contractor will provide own laydown area with government approval before work begins on location will we allowed to bring in our own storage containers and set in designated areas? Yes, we can coordinate laydown areas upon award.

1. PWS states 1.1.1 that there are 7 work locations, can you confirm that there are only the two (Building 20 & 23)? There will be 7 work locations.

1. While on site working will the contractor be given access to the various comm rooms or will there need to be local AF or comms squadron escorts throughout the project? Yes.

1. Will current camera locations and camera types and totals be provided by COR for Bldg 20? Yes. See attached Excel spreadsheet.

1. Will current camera locations, camera types and totals along with new camera locations and types be provided by COR for Bldg 23? We have the data for Bldg 20 & 23. The other building camera locations will have to be determined during site survey with company.

1. I am confirming that the quote should be a single quote but broken down to the two buildings. Yes, it should be a single quote broken down by 7 buildings.

1. That all equipment with AI capabilities should be able to be turned off or made inoperable? Yes.

1. PWS 1.1.2 states "The contractor shall ensure all permits, manifests, environmental requirements, etc., are accomplished prior to beginning work." What are typical permitting requests associated with this Task Order? What is the typical turn-around times on submission of permitting? We have no permit requirements for government DHA facilities. Infection control would be a concern, but the approval process can be done within 5 business days. The PWS verbiage was updated to Environmental Requirements: Prior to beginning work, the contractor shall coordinate with the Facility Manager to ensure medical environmental standards (i.e., The Joint Commission (TJC) infection control standards) are not compromised.

1. This is a legacy replacement 1 for 1 swap - I didn't see anything in the PWS regarding the re-use of existing infrastructure. I also didn't see anything about how the contractor was to handle all the existing devices that we are on contract to dermo. What's the turn-over process look like? Is a DD-1149 required? We will include in the PWS that it is possible for the new contractor to use the existing systems but if an overhaul is required, then we approve of that too. If an overhaul is required, then a DD 1348 will be required to initiate the DRMO.

1. The PWS states that installation activities will need to be completed upon 30 days after receipt of order (ARO) with the lead times of most equipment this will be nearly an impossible installation timeline to adhere to. Will this Period of Performance be adjusted to allow for normal procurement procedures as well as pre-installation activities to fit within the schedule? Yes, time is flexible. We would need to confirm with Contracting to provide guidance (i.e., DFARs) on what is the acceptable timeframe for completion.