Atch 1 PWS Hoist_8 Nov 2023.pdf

Sol. #:FA480124Q0001 Contract #:FA480124XXXXX

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PERFORMANCE WORK STATEMENT (PWS)

FOR

INSPECTION, MAINTENANCE, REPAIR, AND CERTIFICATION OF

OVERHEAD HOISTS & CRANES

Holloman Air Force Base, NM

8 November 2023

Reviewed:

GREGORY L. PITMAN II, Civ, DAF Date Contracting Officer’s Representative (COR) 49th Civil Engineering Squadron

DALE M. WOOSLEY, Civ, DAF Date Delegated Functional Commander 49th Civil Engineering Squadron

PATTI J. REN, Civ, DAF Date Quality Assurance Program Coordinator (QAPC) 49th Contracting Squadron

APPROVED:

JOSHUA D. MOODY, Civ, DAF Date Contracting Officer (CO) 49th Contracting Squadron

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TABLE OF CONTENTS

Paragraph .................................................................................................................... Page

1.0. DESCRIPTION OF SERVICES

2.0. SERVICE SUMMARY

3.0. GOVERNMENT FURNISHED UTILITIES

4.0. GENERAL INFORMATION

5.0. APPENDIX

Appendix A–Hoist & Crane Inventory (separate document) .......................... 8 Pages

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1.0. DESCRIPTION OF SERVICES. Perform evaluations, inspections, testing, maintenance, repair, and certification of cranes and hoists, and components of this equipment. Types of equipment include mobile, rail-mounted, and fixed-location cranes and hoists both powered and manually operated units.

Provide tags/stenciling and written documentation of all inspections (annual, semi-annual, and load tests).

1.1. SCOPE. The Contractor shall provide all personnel, equipment, tools, and materials necessary to perform on-site annual load testing, certification, scheduled, preventative maintenance and unscheduled repairs for all hoists listed in Appendix A at Holloman Air Force Base, New Mexico. The Contractor shall perform this work and provide these services during scheduled semi-annual inspections, maintenance, testing, repair and weight certification visits in January (includes annual proof-load testing/capacity certifications and preventive maintenance) and June (preventive maintenance), and possibly including unscheduled (routine/emergency) repairs at other times throughout the year as designated by the Government.

1.1.1. The Contractor shall inspect, test, and maintain cranes and hoists in accordance with (IAW) manufacturer specifications and recommendations, in addition to the following:

• AFMAN 91-203, Chapter 12 Material Handling Equipment (12.5. Manual Hoisting and Pulling Devices & 12.8. Overhead, Gantry, and Underhung Cranes and Monorail Systems).

website: https://www.e-publishing.af.mil/

• OSHA 1910.179 Overhead and Gantry Cranes

• OSHA 1926.550 Cranes and Derricks

• OSHA 1910.176, Handling Materials General website: https://www.osha.gov/

• The National Electrical Code, NFPA 70, Article 610-Cranes and Hoists website: https://www.nfpa.org/

• NAVFAC P-307 Weight Handling Program Management, issued by the Naval

Facilities Engineering Command, Navy Crane Center Website: https://www.navfac.navy.mil/navfac_worldwide/specialty_centers/ncc.html

1.1.2. In the case of conflicting guidance, the more stringent shall apply. It is the Contractor's responsibility to utilize the most current guidance.

1.1.3. CONTRACTOR AND CONTRACTOR PERSONNEL QUALIFICATIONS.

1.1.3.1. The Contractor shall provide three (3) years of past performance (for the years of 2020, 2021, and 2022) related to work substantively similar to the requirements identified in this PWS. Persons performing IAW the PWS shall be a "Qualified Person" (a person who by possession of a recognized degree, certificate or professional standing, or who by extensive knowledge, training and experience, successfully demonstrated the ability to solve/resolve problems relating to the subject matter, the work or the project), or a Journeyman working under the direct/physically present of a Qualified Person.

Contractor shall provide to the Contracting Officer (CO) and COR a copy of the certification or license for each person performing IAW the PWS 14 calendar days prior to scheduled work. NOTE: To perform this service in the state of New Mexico (NM), persons performing IAW the PWS must have a license issued in a GS-29 classification through the NM Regulation & Licensing Department.

1.1.3.2. The Contractor's on-site representative must be able to read, write, speak, and understand English.

The representative shall be designated in writing to the CO. Persons performing IAW the PWS will follow their company's policy regarding repair authorization. While on base, the representative will be available to the COR, via telephone, at all times.

https://www.e-publishing.af.mil/

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1.2. INSPECTIONS, TESTING, AND MAINTENANCE.

1.2.1. Inspections, load testing, and maintenance shall be performed in the month of January (annually) on all equipment listed in Appendix A (NOTE: upon initial award of contract, a load test will be in conjunction with the first annual inspection/maintenance visit). Semi-annual Inspections, load testing and maintenance shall be performed in the month of June [contract line-item number (CLIN) x001] on all equipment listed in Appendix A. The Proof Load test shall be performed annually in January (CLIN x002) and when required thereafter (CLIN x005) on all equipment listed in Appendix A. The contractor shall provide written certifications confirming the rated capacity for each crane and hoist that has been proof load tested to the Contracting Officer’s Representative (COR), within 14 days after the tests have been completed.

1.2.2. Inspections, testing, and maintenance shall be IAW standards listed at 1.1.1 as appropriate for the type of equipment being serviced.

*Exceptions:

• The Contractor is not required to inspect past inspection records.

• The Contractor shall not remove any hooks from service simply because the manufacturer's original specifications cannot be obtained. However, the Contractor shall perform non-destructive testing on each hook using magnetic particle inspection, fluorescent penetrant inspection, or other approved industry methods. The Contractor shall also measure and document the hook opening width. Hooks with more than 15 percent (15%) of normal throat opening or more than a 10-degree twist from the plane of the original baseline measurements shall be replaced. Hooks shall be replaced and not be painted or repaired. Welding or reshaping of hooks is not recommended as a standard practice.

• The Contractor is required to utilize Air Force Technical Order (AFTO) Form 95, Significant Historical Data, located on-line at http://www.e-publishing.af.mil, and attach to each crane and hoist.

• No hoists on Holloman AFB need to be nuclear-certified.

1.2.3. The Contractor shall:

1.2.3.1. Perform minor adjustments to each hoist as necessary, such as tightening loose nuts and bolts, adjusting the load brakes, adjusting the limit switches, etc.

1.2.3.2. Maintenance shall include, but is not limited to, cleaning, oiling, adjusting, and replacement of small parts.

1.2.3.3. Grease every fitting on each hoist and wipe off excess grease.

1.2.3.4. Check every gear box in each hoist.

1.2.3.5. If the grease or oil is not up to the proper fill level, the gear box shall be filled.

1.2.4. The Contractor, at no additional cost to the government, shall supply consumable items such as grease, oil, hydraulic fluid, etc. The Contractor shall bear the material cost, up to $50.00, to replace small parts. Any required replacement parts having a cumulative material cost in excess of $50.00 shall be identified in writing, and include at least two (2), preferably three (3) quotes to the COR for CO review and approval. Once approved, all repairs will be considered Scheduled Repairs.

A scheduled repair is any repair that is identified during a preventive maintenance inspection that should http://www.e-publishing.af.mil/

Attachment 1 Page 5 of 14 be corrected before the contractor departs. The Contractor shall be reimbursed for part(s) under CLIN x004. All maintenance work shall have at least a 90-calendar day warranty for material and workmanship and a 90-calendar day warranty on part(s). In the event the manufacturer's warranty is greater than 90 days, the greater warranty shall prevail.

1.2.5. The Contractor is expected to work independently from the Government. The Contractor shall notify the COR in writing 14 days prior to any scheduled annual/semi-annual, inspection and load test visit, with dates and scheduled/projected buildings to be inspected on those dates and times; the COR will assist the Contractor in notifying the Facility Managers/Building Custodians (users) of the scheduled inspections. A listing of telephone numbers for each building custodian and a base map will be provided to the Contractor after award of the contract. The Contractor is advised that most of the buildings have different building custodians. The Contractor can expect that some buildings may not be accessible at certain times and dates and shall adjust their schedule accordingly. If the Contractor is unable to gain access into a building, or is unable to contact the building custodian, the Contractor shall contact the COR. The Contractor shall also contact the COR if other problems arise during the course of the work.

1.2.5.1. Prior to actual inspections, the Contractor shall submit a schedule to the COR stating where they will be working each day. Each day, the Contractor and COR will sign the inspection reports or load test certification forms upon completion. The Contractor will brief the COR each day of any deficiencies identified while conducting the annual or semi-annual inspections. To ensure accomplishment of service/inspection before departure, the Contractor and COR shall validate all required documents are signed and a copy is provided to the COR for filing.

1.2.6. After completion of each hoist test, the Contractor shall tag or stencil with paint the month and year of the inspection to include the company's name certifying the inspection. The tag or stencil location shall be just above the hook, or in some other easily visible location. Any previous inspection markings shall be removed or painted over.

1.2.6.1. If the magnaflux test cannot be accomplished because of too much paint on the hook, the contractor will notify the COR immediately and/or at the next daily meeting/briefing.

1.2.6.2. Load Rating. The rated capacity will be permanently marked on the hoist and load block and will be clearly legible from the operating position.

1.2.7. During the inspection, testing, maintenance and/or proof load test in January and June of each year, the Contractor shall notify the COR in writing within one (1) working day of any equipment inoperable or decertified (or found to be not certifiable). This also includes certifiable equipment repairs that the Contractor determines justifiable for safety or preventive maintenance reasons. Contractor shall also notify/inform the COR and building custodian in the event a unit is found to be inoperable after inspection and cannot be placed/moved safely out of the way. The Contractor shall determine the extent of repairs required to bring units to a certifiable status (to include performing diagnoses of electrical or mechanical problems) and shall provide a written cost proposal for those repairs to the CO for approval (reference 1.4). Repairs identified during the inspection and maintenance visit shall be known as Scheduled Repairs, discussed hereafter, and the Contractor shall be reimbursed for approved part(s) and labor under CLIN x004, Unscheduled Repair Charge included in the price schedule.

1.3. SCHEDULED MAINTENANCE.

1.3.1. Performance Period: During each contract period, the Contractor shall perform preventive maintenance on all equipment listed in Appendix A. The preventive maintenance shall be performed during the months of January and June (CLIN x001).

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1.3.2. Scheduling: The Contractor shall furnish a written schedule to the COR no later than 14 calendar days prior to the start date of the preventive maintenance. The schedule shall include the estimated date and times when, and locations where the preventive maintenance will be performed. The COR will provide any schedule changes to the Contractor no later than seven calendar days prior to the start of the preventive maintenance.

1.3.3. Extent of Performance includes, but is not limited to:

1.3.3.1. The entire mechanical system shall be checked, to include, but not limited to, trolleys and beams, bearings, bolts, and joints for lubrication IAW manufacturer guidance. Defective bearings, bolts, and joints shall be replaced. These parts will be furnished and installed by the Contractor.

1.3.3.2. Electrical systems - limit switches, contacts, fuses, and push buttons shall be checked for proper functioning and shall be adjusted per manufacturer's instructions. Defective limit switches, contacts, fuses, and push buttons shall be replaced. These parts shall be furnished and installed by the Contractor.

1.3.3.3. Support railings and beams shall be checked visually and with dye penetrant when necessary for damage and defective welding seams.

1.3.3.4. The bearing surfaces of the electrical hoisting equipment shall be cleaned semi-annually.

1.3.3.5. Upon request of the COR, the Contractor shall perform operational test to assure proper function of the hoists after completion of preventive maintenance.

1.3.4. Load Testing will be accomplished on all hoists listed in Appendix A. Load testing will also be accomplished any time the structural integrity of lifting devices has been altered (CLIN x005). Lifting devices include, but are not limited to, cables, hooks, trolley system, etc.

1.4. UNSCHEDULED PROPOSAL

1.4.1. Upon identification of a needed repair or deficiency, the Contractor shall submit a cost estimate in writing to the CO. The written estimate, to repair/restore crane/hoist unit(s) to an operational and certifiable condition (excluding small parts as specified at 1.2.4.), will include rate(s) for special rental equipment (if required), estimated hourly labor rate(s), part number(s), item description(s), model number(s), manufacturer(s)/distributor(s), cost(s), shipping cost(s), and total cost to the Government for each crane or hoist unit(s) needing repair, and estimated trip cost. Manufacturer/Distributor price lists shall be made available to the CO/COR upon request. The CO may request comparable pricing of part(s) for purchases in order to help determine reasonableness. Discounts and rebates on part(s) or equipment rental(s) provided to the Contractor shall be credited to the Government. Trip cost shall include travel, lodging, meals, incidentals, etc. and will not exceed the amount on CLIN x003.

1.4.2. The CO shall approve all repairs prior to part(s) being ordered, equipment being rented and /or work being initiated. The Contractor shall complete repairs during the regularly scheduled visit (either annual in January or semi-annual in June). If the Contractor is unable to complete these repairs, due to the unavailability of part(s), the Contractor shall notify the COR and CO to determine whether the repairs can be postponed, when the repairs will be completed, and if travel and per diem will be allowed for postponed repairs on an unscheduled basis. The Contractor shall be reimbursed for part(s), specialized equipment rental, and labor as agreed, under the prevailing CLIN x004 if those costs are found to be allowable and allocable. Scheduled and/or Unscheduled Repair service includes certification and proof load testing of repaired or replaced equipment, if applicable.

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1.5. UNSCHEDULED REPAIRS

1.5.1. The Contractor shall provide routine/emergency repair services per COR request with CO approval and will be accomplished in a two-stage process. Routine repairs will be identified by the customer to the COR and CO; the Contractor will need to respond within 24 hours. Emergency repairs will be identified by the customer to the COR and CO; the Contractor will need to respond within four (4) hours. The first stage is the site visit to assess the repair(s) needed to restore crane/hoist unit(s) to an operational and certifiable condition. The COR may dismiss the need for a site visit if the issue is known and can be conveyed via email or telephone to the Contractor. The Contractor will submit a cost estimate IAW 1.4.

The second stage is the Repair Trip which will be coordinated with the COR and customer.

1.6. TESTING.

1.6.1. Routine testing of limit switches, pendant operating buttons, other appropriate systems and element testing is part of regular inspection and maintenance. Weight certification (proof load testing) shall be accomplished IAW AFMAN 91-203, Material Handling Equipment, Chapter 12, as appropriate for the type of equipment. Test loads shall not be less than 100% or more than 125% of the rated load. The Contractor shall provide all personnel, materials and equipment necessary to conduct the proof load tests, including but not limited to operators, riggers, rigging gear, portable laboratory for non-destructive examination (NDE) crack detection, and test weights. During the proof load test, improper operation or poor condition of safety devices, electrical components, mechanical equipment, and structural assemblies shall be monitored. The Contractor shall report observed defects, including testing that needs to be stopped immediately, to the COR in order to correct deficiencies. Identified deficiencies shall be addressed at the time of discovery and corrections will be made as appropriate. Contractor must determine who will correct deficiency and provide a timeline of completion.

1.7. REPORTS.

1.7.1. A final written report shall be furnished to the COR within 14 calendar days after completion of each inspection, maintenance, proof load test, and/or repair. The Contractor shall furnish, in triplicate (original and two (2) copies), a comprehensive written report. The report shall capture details related to all items checked, inspected, cleaned, lubricated, measured, tested, load tested, repaired and/or replaced.

Reports shall utilize standard Crane Institute of America forms, or an equivalent form, at no additional cost to the Government. The Contractor shall submit the original and a copy to the COR and one copy to each user. Each report shall document the Building Number and location, hoist/crane type, capacity and Item Number identified in Appendix A, Manufacturer name, Serial Number, Reporting Company, Qualified Inspector/Tester Name(s) and Signature(s), Work Date(s) and Report Date. The signed reports shall certify to all parties involved that the hoist is in good condition, properly labeled, and safe to operate within the rated capacity. The User's copies of the inspection, load test report and AFTO Form 95, Significant Historical Data shall be organized by Building Number, by the user's and shall be attached to the crane/hoist at the completion of the inspection.

1.7.2. All documents shall be in English and will become property of the Government.

1.8. EQUIPMENT ADDITIONS/DELETIONS.

1.8.1. During the life of the contract additional hoists/cranes services might be required to be added or removed from the contract, through the CO and authorized through a contract modification. After additional funding and CO's approval, these additional serviceable items will be added to the contractual

Attachment 1 Page 8 of 14 list (Appendix A) and a copy of the updated list or new items will be given to the Contractor.

1.8.2. Additional or reduced inspections, testing and maintenance services costs during the life of the contract shall be negotiated through the CO and authorized through a contract modification. Work on any added equipment is not authorized and will not be compensated if initiated prior to full approval of a related contract modification.

1.9. CONTRACTOR CHECK-IN AND REPORT DELIVERY PRIOR TO DEPARTURE.

Before beginning work, Contractor service personnel shall report to the 49th CES/CEOES (Service Contract Office) or COR. Contractor service personnel are also required to report back to the same office/COR upon final completion of an inspection, maintenance, testing, load testing and/or repair task and submit the required reports(s) before departing Holloman AFB. Contractor personnel will, after check-in, carry the work to completion on a continuing basis over the course of one or more days, as required, except for weekends and national holidays.

2.0. SERVICES SUMMARY (SS):

2.1. The Contractor service requirements are summarized into performance objectives that relate directly to mission items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These minimums do not relieve the Contractor from performing 100% of all work requirements. Failure to do so could result in an issuance of unacceptable inspection ratings and/or a contract discrepancy report (CDR). These thresholds are critical to mission success. Work must be accomplished according to the terms, conditions, and specifications stated in the contract.

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Service Summary (SS)

Performance Objective PWS Para Performance Threshold

SS-1. Proof of Inspection Documentation 1.2.6.

100%, Each hoist listed in Appendix A shall have a visible label, tag or stencil of last inspection, company's name/month/year).

SS-2. Annual Certification 1.2., 1.3., 1.4., and 1.6.

100%, Each hoist has been inspected, documentation provided and certified with an appropriate inspection report.

SS-3. Semi Annual Inspection of items listed in Appendix A

1.2., 1.3., 1.4., and 1.6.

100%, Each hoist in Appendix A has been inspected, documentation provided, and maintenance performed.

SS-4. Sign-In/Out During Performance 1.9.

100%, The contractor shall report to the COR before starting the inspections for the day and at the end of the inspection date.

3.0. GOVERNMENT-FURNISHED UTILITIES.

3.1. Water and electricity are available at the job sites, and may be utilized by the Contractor, at no cost, in quantities necessary to perform the work herein. The Contractor will be responsible for all temporary connections/disconnections necessary for operations. All temporary connections must be disconnected prior to final acceptance of work and placed back to a safe working condition.

3.2. Conservation of Utilities. The Contractor shall make sure employees practice energy conservation to include all government furnished utilities.

4.0. GENERAL INFORMATION.

4.1. Quality Control. The Contractor shall develop and maintain a quality control program to ensure services are performed IAW this PWS and, more specifically, the applicable AFI, OSHA, ASME, and CMAA standards identified in 1.1.1. The Contractor shall develop and implement procedures to track, identify, prevent, remedy or ensure non-recurrence of defective services. The Contractor shall also provide a Quality Control Plan (QCP) within ten (10) days of award to the CO and COR for acceptance.

4.2. Quality Assurance. The COR will evaluate the Contractor's performance at the completion of the scheduled annual, semi-annual and any un-scheduled repairs. The COR(s) may also perform periodic on-site inspections, and at the Governments discretion, inspect each task at each work location to ensure conformance and acceptable performance, prior to payment.

4.3. CONTRACT REMEDIES FOR PERFORMANCE FAILURES.

4.3.1. Government Remedies. The CO shall follow FAR 52.212-4(a), Inspection/Acceptance, for Contractor's failure to perform satisfactory services or failure to correct non-conforming services.

4.3.2. Government Options. If the Contractor fails to perform required services within the specified limitations, the Government may:

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• Accept the services at a later date, at no additional cost to the Government.

• Refuse to accept the service at a later date in which case the Government will bear no cost and make no payment for the missed service.

• Procure the missed service, upon such terms and conditions as the CO deems appropriate, from an alternate, responsible firm, and the Contractor agrees to be liable to the Government for any excess costs incurred and to continue performance as required thereafter.

• Terminate the contract.

4.4. WORK HOURS. Normal work hours are 7:00 AM to 4:00 PM Monday through Friday. The Contractor shall perform all services during normal work hours. The Contractor is not required to work during Federal Holidays. The Contractor may request permission to work outside these hours by obtaining approval from the COR, Facility Manager/Building Occupant(s), and CO at no additional cost to the Government (includes weekends and extended daily work hours). Overtime and or weekend, or holiday work typically involves internal extra costs to the Government for overtime inspection and utilities, and generally is not approved unless determined to be absolutely necessary to sustain mission critical facilities.

4.5. SECURITY REQUIREMENTS. Project is unclassified, access to classified information not required.

4.5.1. Illegal Aliens. The contractor shall not hire an illegal alien to work or perform any service on Holloman AFB. Employees who are not U.S. citizens can only be persons possessing a current resident alien immigrant status (Green Card), or if a non-resident immigrant, must possess a current Employment Authorization Document. While on Holloman AFB, non-U.S. citizen employees must be able to produce for inspection the appropriate credential: Green Card or Employment Authorization Document. Any illegal alien found on the installation shall be immediately detained by the base security forces and barred from the installation.

4.5.2. Foreign National Employees. The contractor must obtain foreign national visitor approval for all employees requiring access to Holloman AFB who are not U.S. citizens. The 49 MSG/CC is the approval authority; the 49 MSG/CC may delegate approval authority to the 49 SFS/CC.

4.5.2.1. During Force Protection Conditions Bravo through Delta the contractor must submit requests for all foreign national employee approvals through the Contracting Officer to the 49 MSG/CC or 49 SFS/CC (if delegated) using the Holloman AFB Foreign Visit Request Form (available at the Holloman AFB Visitors Center).

4.5.2.2. Once coordination through the Contracting Officer has been completed, the Holloman AFB Foreign Visit Request Form shall be forwarded to 49 SFS/S5AV for coordination. 49 SFS/S5AV will submit the completed form to the 49 MSG/CC or 49 SFS/CC (if delegated) for approval. The Contracting Officer listed on the Foreign Visit Request Form will be contacted when a final decision has been made.

4.5.2.3. The Foreign Visit Request Form will be maintained by 49 SFS/S5AV and the Air Force Office of Special Investigation until the visit end date.

4.5.2.4. Employees who are not U.S. citizens will not be allowed to enter the installation until properly approved via the procedures outlined above in 4.5.2. through 4.5.2.2.

4.5.3. Listing of Employees. The contractor shall maintain a current listing of employees that require access to Holloman AFB. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force (AF) restricted areas or other

Attachment 1 Page 11 of 14 sensitive areas designated by the installation commander. The list shall be provided to the Contracting Officer and sponsoring agency Security Assistant. An updated listing shall be provided when an employee's status or information changes (e.g. terminated for cause, reassignment, retirement, etc.) or when a new employee is added.

4.5.4. Security Training. The contractor ensures all employees receive initial and recurring security education training from the sponsoring agency Security Assistant. Training must be conducted IAW DODM 5200.01, DOD Information Security Program, and DoDM 5200.01v3_AFMAN 16-1404v3 Information Security Program. Contractor personnel who work in AF controlled/restricted areas must be trained IAW AFI 31-101, Integrated Defense.

4.5.5. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Employees shall only be granted access to the installation to perform functions directly related to their respective contract.

4.5.5.1. All contractor employees requiring access to Holloman AFB shall be identified on a Holloman AFB Visit Access Request (VAR) form. The contractor shall submit a completed VAR through the Contracting Officer to 49 SFS Pass and Registration (49 SFS/S5AV) NLT 7 duty/business days, and for foreign nationals, 14 duty/business days, prior to requiring access to the installation.

4.5.6. Retrieving Identification Media. The contractor shall return all identification media from employees who depart for any reason before the contract expires, e.g., terminated for cause, reassignment, retirement, etc. The Contractor will notify the Government within 24 hours when unable to retrieve identification media from contract employees.

4.5.7. Travel Restrictions: Contractors are prohibited in areas of the installation other than their appropriate place of work and the routes to and from installation entry/exit points.

4.5.8. Traffic Laws. The contractor and its employees shall comply with base traffic regulations. Traffic regulations include, but are not limited to:

4.5.8.1. Employees shall wear a seatbelt when operating or riding in any military, contractor owned, or privately-owned vehicle while on the installation.

4.5.8.2. Speed limits on Holloman AFB are 30 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

4.5.8.3. All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones or other listening devices (except for hand-free cellular phones) while operating a motor vehicle is prohibited.

4.5.9. Weapons, Firearms, and Ammunition. Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within military, contractor, or privately owned vehicles while on Holloman AFB.

4.5.10. For Official Use Only (FOUO). For Official Use Only (FOUO). The contractor shall comply with DoDI 5200.48_DAFI 16-1403 Controlled Unclassified Information (CUI). This enclosure identifies the controls and protective measures developed for DoD FOUO material.

4.5.11. Reporting Requirements. Contractor personnel shall report to an appropriate authority any

Attachment 1 Page 12 of 14 information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.5.12. Physical Security. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.5.13. Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to AF controlled/restricted areas where contractor personnel will work.

4.5.13.1. Escorted Entry Procedures: Unless granted unescorted entry (see 4.5.13.2.), all contractor employees will be escorted while in AF controlled/restricted areas on HAFB. When escorted, employees shall remain with their assigned escort at all times while in controlled/ restricted areas. Escort responsibility rests with the sponsoring agency. An escort briefing will be provided to all escorted employees prior to entering a controlled/restricted area. Persons providing escort are responsible for providing this briefing. Escort officials assume responsibility for the safe and secure conduct of escorted employees and are required to maintain constant surveillance and control of employees at all times while in a controlled/restricted area.

4.5.13.2. Unescorted Entry Procedures: An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency security manager before a restricted area badge will be issued. Employees must have a completed and favorable National Agency Check with written Inquiries security investigation before receiving a restricted area badge. Interim access can be granted IAW DoDM 5200.02_AMAN 16-1405, Personnel Security Program.

4.5.14. Photography. Photography in or within the close proximity of an AF controlled/restricted area, flight line, or taxiway is strictly prohibited. Contractors that wish to take photos shall coordinate with their COR or Government Program Manager who will coordinate with the appropriate owning unit security manager for a photography clearance memorandum prior to taking photos.

4.5.15. Video/Still Imagery Devices: The use or possession of any device capable of capturing video and still images is strictly prohibited within any controlled/restricted area without written authorization from the installation commander or his/her designated representative. Individuals will be denied access to restricted/controlled areas if in possession of these devices.

4.5.16. Portable/Personal Electronic Devices (PED): The use of possession of all PEDs used for storing, processing, and/or transmitting information is strictly prohibited within all areas where classified material is discussed, briefed, stored, or processed without written authorization from the Designated Approval Authority.

4.6 Environmental and Hazardous Materials Handling.

4.6.1. Hazardous Materials Handling. The Contractor shall comply with all federal, state, local and base regulations concerning the use, storage, and reporting of any Hazardous Materials (HM) utilized, or planned to be used in Contractor's operations. In accordance with AFI 32-7086, Chapter 2, Roles and Responsibilities, the Contractor shall provide to the HAFB HAZMAT office, a list of any hazardous materials. The list shall be submitted thirty (30) calendar days prior to the start of work requiring HM.

The list shall identify each HM, an estimate of how much material will be used, amount stored, and location of the storage facility with a copy of each Safety Data Sheet (SDS). The Contractor shall also maintain a copy of all SDS sheets at the Staging Area. Where applicable the Contractor shall use environmentally safe products in the course of completion of the project. The Contractor shall be

Attachment 1 Page 13 of 14 responsible for the safe handling of all potentially hazardous materials while on base. In the case of a release of a HM into the environment, the Contractor shall initiate clean-up and make all notifications as outlined in the Holloman Air Force Base Spill Plan. If base personnel are involved in clean-up operations, the Contractor's responsibility will include the reimbursement of all costs incurred by the Government to include supplies, man hours, and disposal of the waste. HM will be defined as any substance listed as having characteristics of flammability, corrosively, reactivity, toxicity, or contains any listed constituents, or be otherwise harmful to personnel and/or the environment.

4.6.2. Handling, Storage and Disposal of Hazardous Waste. Prior to the beginning of any process that will generate a Hazardous Waste (HW), the Contractor shall inform the Government Inspector of the proposed action, the duration of the action and the amount of waste that will be generated. All HW will be handled and stored in strict compliance with federal, state and, local regulations. Contractors will be held fully liable for any negligence that results in a Notice of Violation or other penalty. HW will be defined as a solid or liquid waste which exhibits a characteristic such as flammability, corrosively, reactivity, or toxicity, as identified in 40 CFR 261.20-261.33 (Code of Federal Regulations). Any mixture of a solid or liquid waste and a listed HW is also considered a HW. It must be understood that proper management and disposal of any waste generated, Hazardous or Non-Hazardous, shall and will be the responsibility of the Contractor. The Contractor shall manage their own generated waste separately from Government owned and generated waste. Any Government owned shipment of HW shall be documented on a HW Manifest and signed by a Civil Engineering Environmental Office representative.

Contractors and non-DoD waste generators shall contact the permitting section of the New Mexico Environment Department, Hazardous and Radioactive Materials Bureau (NMED & HRMB) at (575)-437- 7115 for an emergency or special provision permit should their waste or Resource Conservation and Recovery Act (RCRA) spill residue require offsite shipments. The generator's copy of the manifest will be kept at 49th

Civil Engineering Squadron/Environmental Flight.

4.6.3. Hazardous Material Usage Reporting. The Contractor shall identify and report hazardous materials, as defined by FED-STD-313D, used during the performance of this contract. This list shall include the following:

Product name of material Manufacturer of material if not specified on SDS Job for which the material is/was used Amount of material used in weight or volume

As an attachment to the report, the Contractor shall provide a SDS for each material listed. The Contractor shall submit this Report to the Contracting Officer before beginning performance under this contract. This initial report will provide usage estimates for each hazardous material. Thereafter, the Contractor shall submit reports following each semi-annual service that contain actual usage information.

The Contracting Officer will forward these reports to HAFB HAZMAT for hazardous material inventory tracking purposes. HazMat in consultation with 49 CE/CEA may determine after review of the initial report that follow-on reports are not necessary.

4.7. Contractor Vehicles and Equipment. The Contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. The Contractor may perform all cleaning, minor repair and other normal maintenance requirements of equipment on site. Maintenance and repair of Contractor vehicles, or employee privately owned vehicles, shall not be accomplished on site. Contractor vehicles shall be used solely for the intended purpose of performing services required by this PWS during normal hours of operation.

4.7.1. Operable Condition. All equipment used in the performance of this contract shall be in good

Attachment 1 Page 14 of 14 operable condition and, where appropriate, shall have a U/L (Underwriters Laboratory) label. Equipment found to be unsafe and unable to function as designed shall be removed from the installation and replaced at Contractor expense. The CO or designated representative may inspect the Contractor's equipment and vehicles at any time and direct the removal of any unsafe, unregistered, unlabeled, or unusable equipment or vehicle from the installation. Replacement equipment or vehicle(s) shall be provided as necessary by the Contractor to properly and efficiently complete the work and at no additional cost to the Government.

4.7.2. Sufficiency. The Contractor shall provide adequate numbers of equipment and vehicles to fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not relieve the Contractor of timely performance of any requirement of this PWS.

4.8. Records Management, Freedom of Information ACT (FOIA) and Privacy Act (PA).

4.8.1. Records Management. The contractor shall provide accountability and ensure all records and documents generated during the period of this contract are made available to the government at all times.

All information may be maintained electronically. All publications and forms will be available for contractor's use through the Holloman Publications Web Site. Any publications or forms that are required for the performance of this contract and are not available electronically are required to be maintained manually.

4.8.2. FOIA and PA. The contractor shall comply with DoDM 5400.07, DOD Freedom of Information Act (FOIA) Program and AFI 33-332, Air Force Privacy and Civil Liberties Program. These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding Personally Identifiable Information (PII) material.

4.9. Certificate of Insurance (COI) – Working on Government Installation. In accordance with FAR 28.306, Insurance under fixed-priced contracts, paragraph (b)(1), contractor shall carry the minimum coverage of insurance as outlined in FAR 28.307-2, Liability; (a) Workers' Compensation and employer's liability; (b) General liability; (c) Automobile liability; and if applicable (d) Aircraft public and passenger liability or (e) Vessel liability. The Contractor shall also provide proof of insurance coverage within fourteen (14) days of award to the Contracting Officer. Note: COI document (e.g. ACORD 25) shall have the 13-digit "Contract", not solicitation, Number on the document.

5.0 APPENDIX

Appendix A – Hoist & Crane Inventory – Separate Document

END OF PERFORMANCE WORK STATEMENT