Exhauster PWS FY12 - FY14.pdf

28 Feb 2012

EXHAUSTER SYSTEMS CLEANING

PERFORMANCE WORK STATEMENT

Holloman Air Force Base New Mexico

1 April 2012 - 30 September 2014

1. SCOPE OF WORK. The contractor shall furnish all labor, materials, supplies, and equipment required to clean the Exhauster systems and affiliated ductwork. All cleaning shall be performed in a workman like manner and shall comply with all applicable standards as set forth by the National Fire Protection Association (NFPA) and

International Kitchen Exhaust Cleaning Association (IKECA). The government reserves the right to add or remove units from operation.

2. DESCRIPTION OF SERVICES. Exhaust system cleaning consists of complete removal of all accumulation of grease, chemical coatings, dirt, grime and similar deposits from the interior and exterior areas of the exhauster and associated ductwork which includes baffles, fans, blowers and blower housing assemblies. All interested parties must make site visit prior to making bid. The Contractor shall comply with all OSHA

Standards and use trained technicians to provide positive cleaning to achieve the removal of deposited cooking by-product from the interior and exterior of the exhaust system.

2.1 Positive cleaning methods shall include but not be limited to the following processes or a combination thereof:

- Manual removal of solidified, semi-solidified or liquid cooking by-product.

- Low pressure application of USDA or facility approved detergents.

- Wash/rinse processes utilizing high pressure hot water cleaning.

- Wash/rinse processes utilizing saturated steam cleaning.

- Bioremediation

2.2 At the close of cleaning operations exhaust blowers shall be restarted, all access doors utilized during cleaning shall be replaced and fastened, dampers positioned for proper exhaust airflow and electrical switches and system components returned to operable state.

2.3 Resultant debris generated during the cleaning operations will be properly cleaned up and placed into the appropriate job site refuse container.

2.4 The contractor shall affix a Certificate of Performance label to each hood with the following information: Company name, Date of service, next cleaning date. The label must be visible and outdated labels removed.

2.5 The contractor shall provide the necessary equipment required for workers to safely work in the kitchen and serving lines and not stand upon ranges, griddles, or other installed equipment in performing work.

2.5 Exhausters systems are all typically mounted on the roof tops.

3. SCHEDULING PROCEDURES. The contractor shall contact each facility manager to schedule and coordinate the cleaning date and time. Scheduling notification shall be no less than 24 hours prior to commencement of any work. The cleaning of all base buildings for each particular scheduled month must be completed within a continuous 10 working day period. Facility managers are not authorized to make contractual agreements or interpret statements in the contract.

3.1. Contractor shall submit by fax or Email to the QAP a list of the buildings and date he plans on conducting the cleanings pertaining to the monthly cleaning schedule. QAP fax number 575-572-3298. [Email address] lucio.vazquez@holloman.ad.mil

4. DUCT CLEANING SPECIFICATIONS. Grease removal devices, fans, ducts and other equipment (filters, motors, covers, plenum header, and plenum volume area, fire extinguishing system piping, nozzles and activation devices) shall be thoroughly cleaned in accordance with methods established in NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations 2001 Edition, National Fire

Protection Handbook 19th Edition, paragraph 11.4. Cleaning the outside of the hood and or other equipment outside the hood is not in the exhauster cleaning contract unless otherwise soiled by the technicians during the exhauster cleaning process.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All reasonable quantities of utilities shall be made available to the contractor without charge.

6. MSDS, The contractor shall provide legible MSDS sheets to the Civil Engineering

Service Contract Element upon signing this contract. At any time during the contract, the contractor elects to use some different cleaning aids the MSDS sheet must be delivered to that office prior to using.

7. FIRE INSPECTION. The cleaning technician (contractor) shall phone the fire department inspectors upon completion of each building. Fire Dept. Phone nos. 575-572-

3488, 572-3487, and after normal working hours 572-7228. The government may inspect each task as completed. The contractor shall be notified within 3 duty days of unacceptable service. The contractor shall re-perform service within 5 days after notification for unacceptable service.

8. HOURS OF OPERATION. Normal duty hours are from 06:30 am to 04:30 pm

Monday through Friday. Any work requiring to be conducted outside the normal working hours shall be coordinated with each particular facility manager.

Federal Holidays: Contractors are not required to work during the Federal Holidays.

Cleaning services scheduled during a Federal Holiday must be also coordinated with the facility managers accordingly.

9. SECURITY REQUIREMENTS. Base passes shall be obtained immediately upon award of the contract. Employees assigned to this project must posses two types of identification at all times. Please submit to the Contracting Officer a list of names, addresses of every employee that will be involved with this project. Vehicles and equipment that will be used on this project must be registered with the HAFB Security

Forces. Paperwork for base passes shall be obtained from the contracting officer/administrator. Base passes are issued on a yearly basis for the duration of the contract.

9.1. Security Doors: Doors controlled or attached to an intrusion alarm system such as the BX must be coordinated through the Security Forces Phone 575-572-5810.

9.2 Special Force Protection Operations: During Force Protection Operations; the

Security Forces may deny access to HAFB without notice. Please contact your contract administrator and facility managers a soon as possible.

10. ATTACHMENTS:

10.1 Cleaning Work Schedule. Basic Year. 1 Apr 2012 - 30 Sept 2012

Monthly Frequency Dec through Sept

Building No & Title phone unit qty freq 6 months

214 JR Rockers 572-3226 ea 1 6 6

227 BX Charley’s 479-1657 ea 1 6 6

468 Bowling (grill) line 572-7010 ea 1 6 6

Cleanings 18

Bi Monthly Nov, Jan, Mar, May, Jul, Sept.

Building & Title phone units qty freq annually

214 Enlisted Club kitchen stove 572-3226 ea 2 3 6

227 Taco Johns 572-1657 ea 1 3 3

274 Dining Hall 572-5859 ea 2 3 6

468 Bowling kitchen stove * 572-7010 ea 1 3 3

531 O Club kitchen 572-3611 ea 2 3 6

761 Golf Course 572-3322 ea 2 3 6

Cleanings 30

Bi-Annual Feb, Aug

227 Taco John steamer 572-1657 ea 1 1 1

227 Anthony’s Pizza 572-1657 ea 1 1 1

325 Oasis Pizza 572-4444 ea 1 1 1

525 Fire Stn.1 572-7228 ea 1 1 1

647 Youth/Teen center 572-3753 ea 1 1 1

650 Child Dev. Center west 572-7551 ea 1 1 1

Cleanings 6

Total Cleanings for six months 54

10.2 Cleaning Work Schedule. First Year Option 1 Oct. 2012 - 30 Sept 2013

Monthly Frequency Oct through Sept

Building No & Title phone unit qty monthly annually

214 JR Rockers 572-3226 ea 1 12 12

227 BX Charley’s 479-1657 ea 1 12 12

468 Bowling (grill) line 572-7010 ea 1 12 12

Cleanings 36

Bi Monthly Nov, Jan, Mar, May, Jul, Sept.

Building & Title phone units qty bi/mo annually

214 Enlisted Club kitchen stove 572-3226 ea 2 6 12

227 Taco Johns 479-1657 ea 1 6 6

274 Dining Hall 572-5859 ea 2 6 12

468 Bowling kitchen stove * 572-7010 ea 1 6 6

531 O Club kitchen 572-3611 ea 2 6 12

761 Golf Course 572-3322 ea 2 6 12

Cleanings 60

Bi-Annual Feb, Aug

227 Taco John steamer 479-1657 ea 1 2 2

227 Anthony’s Pizza 479-1657 ea 1 2 2

325 Oasis Pizza 572-4444 Ea 1 2 2

525 Fire Stn.1 572-7228 Ea 1 2 2

647 Youth/Teen center 572-3753 ea 1 2 2

650 Child Dev. Center west 572-7551 ea 1 2 2

Cleanings 12

Total Cleanings Annually 108

10.3 Cleaning Work Schedule. Second year Option 01 Oct. 2013 - 30 Sept 2014

Monthly Frequency Oct through Sept

Building No & Title phone unit qty monthly annually

214 JR Rockers 572-3226 ea 1 12 12

227 BX Charley’s 479-1657 ea 1 12 12

468 Bowling (grill) line 572-7010 ea 1 12 12

Cleanings 36

Bi Monthly Nov, Jan, Mar, May, Jul, Sept

Building & Title phone units qty bi/mo annually

214 Enlisted Club kitchen stove 572-3226 ea 2 6 12

227 Taco Johns 479-1657 ea 1 6 6

274 Dining Hall 572-5859 ea 2 6 12

468 Bowling kitchen stove * 572-7010 ea 1 6 6

531 O Club kitchen 572-3611 ea 2 6 12

761 Golf Course 572-3322 ea 2 6 12

Cleanings 60

Bi-Annual Feb, Aug

227 Taco John steamer 479-1657 ea 1 2 2

227 Anthony’s Pizza 479-1657 ea 1 2 2

325 Oasis Pizza 572-4444 Ea 1 2 2

525 Fire Stn.1 572-7228 Ea 1 2 2

647 Youth/Teen center 572-3753 ea 1 2 2

650 Child Dev. Center west 572-7551 ea 1 2 2

Cleanings 12

Total Cleanings Annually 108

End of Performance Work Statement