FA480024Q0011 Questions and responses Fabric sunshades.pdf

FA480024Q0011 Fabric Sunshade Inspection Maintenance and Repairs Questions and responses 21 March 2024

PWS 1.0: Are equivalent non-OEM parts acceptable for preventative maintenance and other approved repairs?

ans All parts must be OEM

OEM parts for preventive maintenance and repairs.

2.1.2: Do you have OEM manuals for the existing required items that we can obtain?

a. lightning protection systems

b. aircraft sunshade structure

c. solar arrays

d. batteries

e. controls

f. lighting ans Manuals for these systems are maintained by government the program manager.

PWS 2.1.2: How often is the Lightning Protection System full inspection required? Is this included in the OEM specification?

ans Inspections must be done to comply NFPA and UFC requirements for Lightning Protection Systems

PWS 2.1.4 Inspect, Correct, Document mentions Technical Exhibit 5. We do not see TE 5 in the PWS. If this is a separate document, can we obtain a copy?

ans Attachment TE will be updated to the PWS

PWS 2.2: Will there be a Government single point of contact for the program who would be present during all inspections and coordinate/respond to issues that may occur while the contractor is onsite?

ans The government POC will the contracting officer representative (COR)

PWS 2.2.1 & 4.2: Do you have an example of a Preventative Maintenance Plan and Quality Control Program that have been followed for the existing structures that we can obtain for reference?

ans

The contractor shall develop and maintain a PMP that provides an annual preventative maintenance schedule and include details of the preventative maintenance and repairs to be included in each preventative maintenance visit.

PWS 2.3: What fabric (ounces) is currently used for the existing sunshades? If replacement is necessary, would 18 oz or 22 oz (standard) fabric be acceptable?

ans The current fabric being used on the sunshades is PVR 1818 18 oz, with a requirement of 16.0-20.0

PWS 2.3.3: Once a repair Work Orders has been submitted by the Contractor, what is the Government process for acceptance? Will the Government seek bids for the repair work from other sources?

ans The contractor shall provide this directly to CONS during the RFQ process per para 2.3.1.2.3. Once approved the contractor is responsible for completing repairs per para 2.3.1.2.3.

PWS 2.3.7 Is there existing maintenance documentation, procedures for assessing, scheduling and performing emergency, urgent, and routine corrective maintenance that we can obtain for reference?

ans The contractor maintenance documentation is the contractor’s unique plan tailored for meeting requirement at PWS 2.3.7

PWS 2.3.7.1 & 2.3.7.1: Emergency & Urgent Site Visits: Since these visits are "as needed" and are outside of the scope of quarterly inspections, are the costs considered out-of-scope and reimbursable?

ans Emergency & Urgent Site Visits for fabric sunshades are included CLINX002 and are not considered out of scope

PWS 2.5.6 Government Caused Delays: If delays occur that increase costs to the Contractor, are these considered reimbursable as out of scope costs?

ans The contractor may be entitled to an equitable adjustment of the contract price if work is suspended, delayed, or interrupted by the government

PWS 3.1.1: If base closures occur due to snow, hurricane, or Acts of God OR other work disruptions occur due to wind, weather, etc. while the Contract is onsite cause increased costs to the Contractor for delays or rescheduling, are these considered reimbursable as out of scope costs?

ans The contractor may be entitled to an equitable adjustment of the contract price if work is suspended, delayed, or interrupted by the government

Atch 4 Parts List Price Estimate sheet: E0006 Truss - Can you elaborate on the Truss. Does this mean the replacing a single truss/beam, or the entire steel structure?

ans The truss refers to the single beam

Are you able to provide OEM name/contact for the solar power packages?

ans

The OEM name is Out Back Power Systems ™ . Information on the systems are maintained by the government program manager. We do not have a POC or contact for the systems as these were installed by another contractor.