Attachment_1_PWS_2015.doc

FA4690-15-P-0001

FA4690-15-T-0034

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

FITNESS EQUIPMENT MAINTENANCE

FA4690-15-P-0001

Ellsworth AFB, SD

26 August 2015

TABLE OF CONTENTS

PARA

TITLE

PAGE

Cover Page

Table of Contents

I.

Description of Services

1.1.

Scope

1.2.

Sports Equipment Maintenance

1.3

Reimbursable Costs

1.4

Equipment Installation/Removal

1.5

Non-standard equipment repairs

1.6

Service Documentation

1.7

Contractor Qualification

1.8

Repair Response/Completion Time

1.9

Invoices

II.

Government-Furnished Property and Services

2.1

Government-Furnished Facilities

2.2

Government Furnished Transportation

2.3

Computer

2.4

Government Maintenance

IV.

General Information

3.1

Base Closures

3.2

Hours of Operation

3.3

Security Requirements

3.4

Employees

3.5

Performance of Services During a Crisis Situation

Appendix 1 Equipment Listing

Appendix 2 Abbreviations, Acronyms and Definitions

I. DESCRIPTION OF SERVICES:

1.1. Scope: The contractor shall provide personnel, management, materials, parts, labor, tools, transportation and equipment necessary to provide required maintenance of the sports equipment on Ellsworth AFB, SD. Equipment shall be maintained in accordance with Original Equipment Manufacturer (OEM) specifications and procedures.

1.2 Sports Equipment Maintenance: This includes technical assistance, Preventive Maintenance Inspections (PMIs), installations, removals, programming, service call equipment repairs, reupholstering, troubleshooting, and alignment required to maintain item(s) referenced in Appendix 1. Equipment shall be maintained at intervals dictated by and in accordance with the Original Equipment Manufacturer (OEM) specifications. In the instance of any work aside from inspections, the contractor shall prepare trouble tickets and submit to the Fitness Center Director (FCD) 605-385-7772/2266, or designated representative, upon completion by the 10th calendar day of the following month. Trouble tickets must include:

· Manufacturer

· Model Number

· Serial Number

· Unit Number

· Date of Maintenance Call

· Date(s) of Work Performed

· Description of parts/work performed

· Itemized Cost of Repairs

1.2.1 Services Not Included: Services not to be included shall be any electrical work exterior of the machine and all repairs deemed excessive, or exceeds $100 total repair, by the FCD.

1.2.2 Clean-Up and Disposal: The contractor shall ensure the work site is cleaned prior to leaving, to include all debris and leftover material. Debris and leftover material will be disposed of in accordance to EPA regulations. (http://www2.epa.gov/laws-regulations)

1.3 Reimbursable Costs: Reimbursable costs include vinyl upholstery and replacement parts. The contractor shall prepare and submit an estimate for all reimbursables to the FCD prior to purchase and installation.

1.3.1 Replacement Parts: The contractor shall provide all parts outside of those available from the FCD or provided by the company under warranty actions. All replacement parts shall be new factory warranty parts. The contractor shall own all parts until they are installed on government-owned equipment. All parts, serviceable or unserviceable, removed from any asset are considered the property of the government and shall be returned to the FCD. The part(s) shall be attached to the asset being returned or identified from which asset it was removed. As part of the monthly invoice, the contractor shall submit consumption data on all parts used each month by the 10th calendar day of the following month.

1.3.1.1 Warranty or Manufacturer Maintenance: Contractor shall be responsible for validating all warranty or manufacturer's invoices to ensure times of service, replacement parts, and equipment service is documented correctly. Contractor shall ensure that manufacturer's representative performs all necessary maintenance on all equipment made by that manufacturer during each service call to eliminate additional service fees to the government.

1.4 Equipment Installation/Removal: Contractor shall remove and/or install all applicable equipment listed in Appendix 1. All installations and removals shall be in accordance with OEM specifications and government guidelines. The contractor shall prepare trouble tickets IAW Para 1.2, and obtain approval prior to installations and removals from Fitness Center Director (FCD), or designated representative.

1.5 Non-standard equipment repairs: In the event a repair is required for equipment not listed in Appendix 1, the government shall request a repair estimate.

1.6 Service Documentation: The contractor will be required to document a monthly service log, as well as a monthly service schedule. Both shall be submitted to the FCD, no later than 15 calendar days prior to the first day of the month.

1.6.1 Service Log: The contractor shall provide and maintain a detailed log of any and all service performed on equipment. The log must include the following information:

· Manufacturer

· Model Number

· Serial Number

· Unit Number

· Date of Maintenance Call

· Date(s) of Work Performed

· Description of parts/work performed

· Itemized Cost of Repairs

1.6.2 Monthly Service Schedule: The monthly schedule shall contain the time and date of all scheduled maintenance to include, at a minimum, Preventive Maintenance Inspections (PMIs) and upholsteries repairs.

1.7 Contractor Qualification: The contractor shall ensure employees are trained and certified on the repair and maintenance of commercial brand name fitness equipment to include but not limited to equipment listed in Appendix 1. Any future equipment acquired by the Bellamy Fitness Center shall also be covered by this statement of work. All personnel shall be proficient in understanding, reading, writing, and speaking the English language.

1.8 Repair Response/Completion Time: Workload priorities will be determined and directed by FCD. The contractor shall respond to repair calls from the FCD and restore the equipment in accordance with the following priority response and restoration times:

1.8.1 Routine: Response time shall be by the next workday (within 24 hours of call), start work within 5 workdays, and job completion shall be within 10 workdays. Contractor shall install acceptable spares for equipment that cannot be returned to operation within the 10 workday requirements. All delays due to material non-availability beyond the contractor’s control must be identified to the FCD in writing within 1 workday after material non-availability is identified.

1.9 Invoices

Invoices must be received by the Fitness Director no later than 3 workdays after the last day of the month. All invoices will be submitted through Wide Area Work Flow (WAWF). Upon proper certification, payment will be made.

II. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

2.1 Government-furnished Facilities: N/A

2.2 Government Furnished Transportation: N/A

2.3 Computer: N/A

2.4 Government Maintenance: The government reserves the right to perform user maintenance (i.e. tightening connectors/hardware) or determine whether problems are operator error.

III. GENERAL INFORMATION

3.1 Base Closures. Closure information can be obtained by calling 605-385-7623.

3.2 Hours of Operation: The contractor shall complete work within the following customer service hours of 8:00 a.m. to 4:30 p.m., Monday through Friday excluding Federal holidays.

3.2.1 Federal Holidays.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

3.3 Security Requirements:

3.3.1 Physical Security: The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

3.3.2 Base Passes and Identification: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles. An Installation Entry Authority List (IEAL) will be provided to the contracting office. The IEAL will include, at a minimum, the employee’s name, birth date, and Driver’s License Number, to include State of issue. This list will be updated as new employees are hired or when an employee’s status or information changes.

3.3.3 Traffic Laws: The contractor and their employees shall comply with Air Force and installation traffic regulations (EAFB EASVI 31-116). This document can be attained at the Visitor Control Center located outside of the Liberty Gate (Main Gate).

3.3.4 Key Control: The contractor shall establish and implement methods of ensuring that all keys issued to the contractor, by the Government, are not lost or misplaced and are not used by unauthorized persons. The Contractor shall report the occurrences of a lost key to the FCD, and may be liable for the cost of re-keying.

3.3.5 Security Training: The contractor shall ensure all contractor employees receive initial and recurring security education training thru the Sponsoring Agencies Unit Security Manager. Contractor personnel who work in Air Force Controlled and/or Restricted Areas must be trained in accordance with AFI 31-101.

3.4 Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.4.1 The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval from Base Ethics Counselor.

3.4.2 Personnel. Contractor personnel shall present a neat appearance and be easily recognized. All personnel shall wear distinctive clothing bearing the name of the company (i.e. hat, shirt with label).

3.5 Performance of Services During a Crisis Situation: None of the services or functions will be accomplished under this contract during a crisis situation as defined by the National Command Authority (NCA).

APPENDIX 1

EQUIPMENT LISTING

Bellamy Fitness Center

Cardiovascular Equipment:

Item

Quantity

1. Life Fitness Treadmills 95 T

2. Life Fitness Upright Bike 9500 HR

3. Life Fitness Upright Bike 95 Ci

4. Life Fitness Recumbent Bike 95 Ri

5. Life Fitness Recumbent Bike 9500 HR

6. Life Fitness Cross Trainer 9500 HR

7. Life Fitness Cross Trainer 95 X

8. Life Fitness Summit Trainer

9. Stairmaster Step Mill 7000 PT

10. Life Fitness upright bike 95c

11. Star Trac NXT Spinners

12. Tomahawk Spin bikes

Strength Equipment:

1. Nautilus Nitro Abdominal Plus

2. Nautilus Nitro Abd/Adduction Plus

3. Nautilus Nitro Bicep Curl Plus

4. Nautilus Nitro Lat Pulldown Plus

5. Nautilus Nitro Lateral Raise Plus

6. Nautilus Nitro Seated Leg Curl

7. Nautilus Nitro Leg Extension

8. Nautilus Nitro Leg Press

9. Nautilus Nitro Lower Back

10. Nautilus Nitro Mid Row Plus

11. Nautilus Nitro Overhead Press Plus

12. Nautilus Nitro Pec Fly Plus

13. Nautilus Nitro Prone Leg Curl

14. Nautilus Nitro Rotary Torso Plus

15. Nautilus Nitro Seated Calf

16. Nautilus Nitro Tricep Extension Plus

17. Nautilus Nitro Vertical Chest Plus

18. Nautilus NS600

19. Life Fitness Roman Chair

20. Life Fitness Dual Pulley Row

21. Life Fitness Dual Pulley Lat Pulldown

22. Life Fitness Assisted Dip/Pull-up

23. Cybex Leg Press

24. Cybex Shoulder Ext/Int Rotation

25. Cybex Wrist/Forearm

26. Cybex Bent Leg Ab Board

27. Hammer Strength Iso Lat Bench Press

28. Hammer Strength Iso Lat Horiz Press

29. Hammer Strength Iso Lat Wide Chest

30. Hammer Strength Iso Lat Incline Press

31. Hammer Strength Iso Lat Decline Press

32. Hammer Strength Iso Lat Super Incline

33. Hammer Strength Lat Shoulder Press

34. Hammer Strength Iso Lat Chest/Back

35. Hammer Strength Iso Lat Front Lat Pulldown

36. Hammer Strength Iso Lat High Row

37. Hammer Strength Lat DY Row

A-1

38. Hammer Strength Iso Lat Low Row

39. Hammer Strength Lateral Rowing

40. Hammer Strength Lateral Wide Pulldown

41. Hammer Strength Seated Bicep

42. Hammer Strength Seated Dip

43. Hammer Strength Seated/Standing Shrug

44. Hammer Strength Lateral Raise

45. Hammer Strength Pullover

46. Hammer Strength Gripper

47. Hammer Strength Lateral Leg Press

48. Hammer Strength Lateral Leg Extension

49. Hammer Strength Lateral Leg Curl

50. Hammer Strength Lateral Kneeling Leg Curl

51. Hammer Strength Linear Leg Press

52. Hammer Strength Linear Leg Hack

53. Hammer Strength Leg Press

54. Hammer Strength Leg Extension

55. Hammer Strength Seated Leg Curl

56. Hammer Strength Tibia Dorsi Flexion

57. Hammer Strength V-Squat

58. Hammer Strength Super Horizontal Calf

59. Hammer Strength Smith Machine

60. Hammer Strength Seated Calf Raise

61. Hammer Strength Seated Arm Curl Bench

62. Hammer Strength Ground Base Twist Combo

63. Hammer Strength Ground Base Jammer

64. Hammer Strength Ground Base Squat Lunge

65. Body Masters Standing Calf

66. Body Masters Ab Curl

67. Hammer Strength Olympic Benches

68. Life Fitness Flat Bench

69. Life Fitness Adjustable Bench

70. Life Fitness Utility Bench

71. Life Fitness Cable Crossover

72. Life Fitness Dual Adj Pulley

73. Life Fitness Circuit Series Chest Press

74. Life Fitness Circuit Series Shoulder Press

75. Life Fitness Circuit Series Seated Row

76. Life Fitness Circuit Series Lat Pulldown

77. Life Fitness Circuit Series Ab Crunch

78. Life Fitness Circuit Series Leg Extension

79. Life Fitness Circuit Series Seated Leg Curl

80. Life Fitness Circuit Series Squat

81. Life Fitness Circuit Series Bicep Curl

82. Life Fitness Circuit Series Tricep Press

Appendix 2 Abbreviations, Acronyms and Definitions

Abbreviations and Acronyms

AF—Air Force (as used in forms)

AFI—Air Force Instruction

AFMAN—Air Force Manual

AFPD—Air Force Policy Directive

COMSEC—Communications Security

DD—Department of Defense (as used in forms)

DoD—Department of Defense

FCD---Fitness Center Director, or designated representative OPSEC—Operations Security

TRS—Tracking and Reporting Software

U.S.C.—United States Code Definitions