DRAFT Beale AFB Catholic Priest PWS.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

Roman Catholic Priest

Beale AFB, CA

1. Scope of Responsibilities: The contractor shall furnish personnel and transportation necessary to provide a Roman Catholic Priest for the Roman Catholic Community at Beale AFB under the direction of the Wing Chaplain. The contractor shall provide for the religious and spiritual needs of the Air Force and their families. The Priest shall serve as the Catholic Priest for Beale AFB Catholic programs and support individual rights under the First Amendment to the US Constitution by promoting an environment for everyone to freely exercise their religious beliefs.

The Catholic programs include weekly Mass, week day Mass, special events, and office hours to meet the Catholic community’s sacramental requirements. The Priest will work 30 hours per week for a total of 1560 hours yearly.

2. Period of Performance. The period of performance will be a base year with four one-year options.

3. Education, Experience and Personal Requirement.

3.1 The contractor must be a validly ordained Roman Catholic priest in good standing with the bishop of his diocese or the superior of his religious order in the Catholic Church.

The good standing of the priest will be verified with appropriate letter of good standing from his bishop or religious superior.

3.2 The contractor must register and complete an application before being approved by the Archdiocese. Along with a two page questionnaire, Child Protection training, otherwise known as Safe Environment Training or VIRTUS. The contractor must also submit a picture. A five minute sermon video must be provided if the contractor is a Foreign National.

3.3 The contractor must provide written documentation stating that he has the approval of his diocesan bishop or religious superior to provide services as a priest as well as provide written documentation of Ecclesiastical Endorsement from the Archdiocese for the Military Services (AMS), USA (http://www.milarch.org/). The document used for endorsement will be the Department of Defense (DD) Form 2088. While the form does not need to be approved prior to making a bid on this contract, it must be approved by the AMS in Washington D.C. prior to actual contract award.

3.4 Must be interviewed and audition before recommended panel of Chaplain Corp staff organized by the contracting office during bidding process before award of contract.

3.5 The contractor shall have the ability to work in a religiously diverse and pluralistic environment.

http://www.milarch.org/)

3.6 The contractor shall be able to oversee a comprehensive Catholic religious education program for the local installation and associated community.

3.7 The contractor shall possess computer skills with a working knowledge of: Microsoft Word, Excel, Outlook, Power Point and Desktop Publishing.

3.8 Must have a residential and/or cellular phone and be willing to supply the phone number to the Chaplain Corps staff for business purposes.

3.9 Must undergo successful background criminal history check at local, state and national levels: [Public Law Number 101-647, Section 231; Public Law Number 102-190; and resulting department of Defense Instruction Number 1402.5 require personnel contracted for childcare services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state and national levels. “Child care services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age.]

3.10 The contractor shall possess strong people skills and an ability to work with various chapel committees and military personnel, per AFI 1-1 para. 2.3. The contractor shall possess the ability to collaborate with the Wing Chaplain and Non-Commissioned Officer in Charge (NCOIC), Chapel Operations.

3.11 The contractor will adhere to the policies defined in the “Archdiocese for the Military Services, USA, Priests' Manual” as published by AMS dated 25 September 2008 and its Appendix dated 26 February 2009 or their approved revisions.

4. Specific Responsibilities.

4.1 The contractor shall, under the direction of the Wing Chaplain; plan, organize, and direct the activities of the Base Chapel Catholic Community, ensuring that the Catholic program complies with legal and regulatory requirements and meets customer needs. Thirty hours per week is required.

4.2 The contractor shall provide administrative support, religious services, and pastoral care in support of: Weekday Mass, Sunday Mass with an opportunity for the Sacrament of Reconciliation, baptisms, weddings, annulments, funerals, fellowship/hospitality, Lent/Advent Penance Services, Ash Wednesday, Holy Triduum Services, Holy Day Masses, and Religious Education and will compile ministry information on the Air Force Chaplain Corps Activity Reporting System (AFCCARS) User file statistical data form. This form will be due at the end of each month. Training will be provided by the Chaplain Corps Air Force Common Output Levels Standard (AFCOLS) Base Recorder.

4.3 The contractor shall read and apply with Air Force Policy Directive (AFPD 52-1, 52-2), AFI 52- 101, 104, and 105 and local Operating Instructions (OI) instituted by Wing Chaplain.

4.4 The contractor shall, in collaboration with the Wing Chaplain, establish periods for Catholic worship, provide a proper liturgical environment, and conduct scheduled Eucharistic services as well as devotions, prayer services, sacramental rites and religious education.

4.5 The contractor shall initiate the development of special services in times of national crises and mourning or national celebration and thanksgiving services.

4.6 The contractor shall prepare and deliver homilies/sermons and prepare and submit worship bulletins for timely reproduction to the Catholic program coordinator.

4.7 The contractor shall provide sacramental ministry to all Roman Catholic military members and their family members to include the services of the Sacrament of the Anointing of the sick and/or Viaticum.

4.8 The contractor shall provide pastoral counseling to Catholic personnel issues (ex: personnel, professional, spiritual, marital, etc.) to maintain Catholic community quality of life.

4.9 The contractor shall regularly attend the Catholic Pastoral Advisory Council meetings and Chaplain Corps staff meetings to report on the Catholic Program and ministry. He shall also attend all scheduled liturgy meetings on a regular basis to assist in coordination of dates, times and places of all parish liturgies (especially seasonal liturgical events, i.e. Advent, Christmas, Lent, Easter, etc.)

4.10 The contractor shall be involved in all Catholic programs; oversee the activities of Catholic Lay Organizations such as Catholic Youth, Catholic Women and Catholic Men.

4.11 The contractor shall be directly responsible for securing chapel facilities when used after normal duty hours.

5. Working Hours, Location, and Extended Period of Absence. The contractor shall maintain office hours and lunch hours of a time agreed upon by the Wing Chaplain. However, the contractor may need to adjust his working schedule to accommodate for irregular duty hours (e.g., night/weekend duty, emergency ministrations) as needed and when coordinated with appropriate chapel staff. The Wing Chaplain or designated representative may coordinate with the contractor to change the work schedule provided the contractor is given notice one week prior to the change.

5.1 An example of how the 30 work hours per week could be broken out is as follows: seven (7) office hours will be performed each day on Monday, Wednesday, and Friday for a total of twenty one (21) hours, Weekday Mass will be incorporated into each of these three days.

Four (4) hours will be conducted on Sunday for Catholic Mass and associated events. The Five (5) additional hours will be used each week to adjust for special events, services, sacraments, counseling, and parish coordination. The contractor will perform office hours and tasks of the contract at the Foothills Chapel (15001 Camp Beale Hwy, Beale AFB, CA 95903) or other designated base facility as approved by the Wing Chaplain.

5.2 The contractor is required to give the chapel staff a two-week notice of any scheduled period of absence. If required, the contractor will provide a substitute to perform services in their absence. This substitute must be of equal or greater capability than the contractor and approved by the Wing Chaplain or his delegated official. The contractor will develop a documented method of reimbursement for any substitutes.

5.3 Travel. The contractor shall perform and be responsible for travel between Beale AFB, CA and non-local facilities (example: Hospitals).

6. Taxes. The contractor is responsible for accounting for and paying of any Social Security Taxes, Federal Income Taxes, State Income Taxes, and State Unemployment Insurance premiums.

7. Contractor’s Performance. The contractor will be given an opportunity to respond in writing to any notice of noncompliance. If noncompliance will not or cannot be corrected, the contract is subject to termination.

8. Furnished Equipment and Supplies. All equipment needed to fulfill this Performance Work Statement will be provided by the Beale AFB Chaplain Corps (such as vestments, ciboria, communion supplies, and all required items needed to execute para 4.2). A computer, computer program, work area, any additional office equipment, standard office supplies (pens, paper, paperclips, staples, etc.), and internal funds request and processing forms will be provided by the Beale AFB Chaplain Corps personnel.

9. Background Check and Security Clearance. The contractor shall undergo successful background criminal history check at local, state and national levels as required by DoDI 1402.5.

Application shall be submitted with 10 days after award date to the Chapel background check Program. [Public Law Number 101-647, Section 231; Public Law Number 102-190; and resulting department of Defense Instruction Number 1402.5 require personnel contracted for childcare services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state and national levels. “Child care services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age.]

9.1. Additionally, if the contractor needs to be able to access government computer network for any reason deemed necessary by the Wing Chaplain. A National Agency Check with Inquiries (NACI) will be submitted through the Security Manger to obtain a favorable clearance.

10. Conference and Training Fees. Chaplain Corps directed conferences or training, to include travel expenses for those functions, may be funded contingent upon availability of funds and approval by the Wing Chaplain. If not funded, the contractor will not be required to attend conferences or training.

11. Facilities: The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

12. Support Requirements. The contractor coordinates all support requirements with the Contract Officer or a designated representative.

13. Contract Termination. This Contract may be terminated by the Contracting Officer by written notice within 30 calendar days as a result of the contractor’s default or cause, or for the convenience of the government.

14. Mission Essential Service: In accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix, the Beale Wing Commander determined that Catholic Priest services performed during the period of each year under this contract are mission essential, and as such, shall continue during periods of increased force protection (FPCON) up to Level:

Charlie/Delta. To ensure contractor employees who perform the aforementioned services (eg.

Liturgy, Catholic rights, Sacramental services) have clearance for continued access to Beale Air Force Base during periods of increased force protection, the contractor’s work place point of contact will identify, in writing to the Contracting Officer, those employees who perform these services. Days and hours of operation for these services will remain as specified in the Performance Work Statement unless the Contracting Officer notifies the contractor of upcoming changes in agreed upon notification period. Further, the contractor will provide a 24 hour point of contact phone number that he can be reached during increased force protection conditions.

15. Deliverables: The contractor will supply information for the following reports perthe appropriate suspense.

DATA

ITEM # TITLE Delivery Date/Description

1. Monthly AFCCARS Report

Due to NCOIC, Religious Affairs or designee no later than (NLT) 3rd day of month. The report collects statistical data e.g. worship/religious education attendance tracked by Chaplain Corps personnel.

2. Budget Reports, Facility Request

Annual faith group program plan (annual budget) due NLT 15 Jul to Account Manager. Facility Request on fiscal year basis or as necessary.

3. Funds Request Provide Account Manager forms for procuring CTOF funds as required.

4. Bulletins Provide weekly bulletin for worship service to Catholic Music director or designee.

5. Endorsement/License Before contract award, provide ecclesiastical documentation to Wing Chaplain.

6. Plan/Organize/Direct Catholic Parish

Provide leadership to Catholic & Base Community through annual Comprehensive Ministry Plan as required by the Wing Chaplain via the Global Ministry Life Cycle Plan to include the Financial Working Group.

7. Read Applicable Policies

Read/apply with AFPD 52-1, 52-2 and all applicable 52 Series Air Force Instructions and local OIs.

8. Attendance at Meetings Provide weekly and vital input/update on Catholic community at Wing Chaplain staff meetings; Catholic

Pastoral Advisory Council meetings 1 day each month; and other Catholic community meetings as determined by the Catholic Pastoral Advisory Council.

9. Conduct Daily Mass Plan and provide 3 Weekday Masses each week open to AD members and their families as determined by local worship schedule.

10.

Conduct One Weekend Mass with an opportunity for the Sacrament of Reconciliation

Plan and provide one weekend Mass with an opportunity for the Sacrament of Reconciliation for AD members and their families as determined by local worship schedule.

11. Conduct Sacramental Rites

Plan and provide opportunities for the Catholic community to attend/participate in Sacramental Rites as scheduled/required by Catholic Pastoral Advisory Council and Wing Chaplain (Funerals, Marriages, Baptisms, etc.)

12. Conduct Holy Day Services

Plan and provide opportunities for AD military and families to participate in Holy Day/Special Programs as scheduled/required (Lenten, Advent, Christmas, Easter, etc.)

13. Homilies/Sermons Deliver homily/sermon to parishioners at each of the programs in items 9-12 above

14. Payment for Services Rendered

Submit timely documentation in Wide Area Workflow as required for payment

15. Provide Pastoral Counseling

Provide pastoral counseling to the Catholic personnel as requested and schedule the counseling within 48hours.

16. Quality Assurance Guide

Performance Objective Performance Threshold

Provide a quality and comprehensive Catholic Religious Program

a. 90% of Daily Masses will begin and end on time as determined by Wing Chaplain

b. 0% of Saturday/Sunday Masses will begin and end on time as determined by the Wing Chaplain

c. 100% of Sacramental Rites will be conducted as scheduled and required

d. 0% of Holy Day/Special Services will begin and end on time as scheduled

e. 90% of religious education programs will begin and end on time as scheduled

f. Will maintain at least a 75% satisfaction rating on annual survey designed by Catholic Pastoral Advisory Council and approved by Wing Chaplain.