Attachment 01 SOW-B5700 Backflow Preventer Repair.docx

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

STATEMENT OF NEED (SON)

Contract #:

Project Title: Replace Backflow Prevention at Medical Clinic, B5700 Project #: WT-13958161 Date: 9 MAY 24

STATEMENT OF WORK

PURPOSE:

This Statement of Work (SOW) explains the general intent of the project named above. It documents the major line items of work the Government expects to see accomplished, but it does not attempt to explain the exact details and/or method of execution. The Contractor will be responsible for providing specific performance details in their resulting proposal and Statement of Work (SOW).

PROJECT SCOPE:

This project is located on Beale Air Force Base, CA, just north of Medical Clinic, B5700. The Contractor shall furnish all design, labor, supervision, transportation, materials, testing, analysis, reports, permits, hauling, tools, equipment, and professional services to accomplish all the work involved to construct the project described below. Re-use of abandoned utilities is prohibited. Questions regarding contractual requirements should be directed to the Government Contracting Officer.

BACKGROUND:

The backflow preventer (BFP) assembly for the Medical Clinic is beyond its useful lifecycle. The assembly frequently experiences failures and parts for the existing assembly are hard to procure. The BFP assembly is also not constructed to current industry standards with specialty piping assembly. Furthermore the fire water BFP is located inside and underground vault whereby the vault is identified as a confined space.

MAJOR WORK ITEMS:

The Contractor shall design and construct a backflow preventer assembly for domestic water and fire water separately for the medical clinic building 5700 complying with all applicable local, state and federal codes, standards, and requirements. Work includes but is not limited to the following elements listed below:

· Demolition: Perform clearing and grubbing of the BFP area. Remove and salvage the backflow preventers and deliver to 9 CES personnel. Contractor shall note that the fire water BFP is located in a confined space vault that will require confined space protocols to be administered (see Tab 5 As-Built_5700). Remove and dispose of associated BFP piping assembly to the lateral piping. Contractor shall anticipate excavating up to approximately 10 ft in depth. Demolish associated vault in place by in coordination with 9 CES.

· Construction: Provide new BFP and bypass BFP assembly for domestic water matching existing size mounted on a concrete pad (see Tab 9 Backflow Preventer Detail Exhibit). Provide new Fire Suppression System BFP assembly on a concrete pad. Place all BFP assemblies above grade in accordance with AFI 32-1067 (See Tab 8). Grade surface to allow natural drainage.

· Disturbed areas are to be seeded and suitable growth established for erosion control.

· The contractor is responsible for disposal off-site of any excess soils or debris generated as a result of this project. Contractor is also responsible for importing any needed suitable fill materials. The Contractor shall coordinate with 9 CES Environmental staff to determine proper disposal requirements for materials, which may include on-base recycling, hazardous waste disposal, or non-hazardous waste offsite disposal. It shall remain the responsibility of the Contractor to test, haul and dispose of removed materials identified for offsite disposal. All fees to dispose material offsite shall be the responsibility of the Contractor. The Contractor shall contact 9 CES Hazardous Waste Program Manager for proper disposal details and required coordination and documentation references.

· Provide full designs, including all design calculations. Contractor shall determine adequacy, locations, and routings of all utility tie-ins and distribution. All labor, materials, and repairs needed to perform these installations are at the contractor’s expense.

· Each Backflow Preventer should be designed/built for ease of use and functionality.

Government Furnished Information Government will provide available as-built record drawings electronically. Latest Beale DCG is available upon request. Other documents (if available) will be provided on a request basis. Any drawings or information provided by the Government are for “Reference only" and may not reflect the current condition, thus it is the responsibility of the Design-build contractor to do due diligence and verify the accuracy of provided information. Most AF references can be downloaded from this website: http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc .

APPLICABLE STANDARDS:

The Contractor shall design in adherence to the Beale Design Compatibility Guide and the following documents, including all recommended practices documented in these standards. Although some publication dates are given, the design shall be current references and standards. The Contractor shall determine through the pre-design meeting if other codes, standards, or references not specifically cited also apply to the design of this project, and incorporate those requirements into this project. All work accomplished by the Contractor shall comply with this criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration, including but not limited to the following references:

· Air Force Design Guides/Standards (AFDG)

· Air Force Engineering Technical Letters (AFETL)

· Air Force Handbooks (AFH)

· Air Force Instructions (AFI) – 32-1067

· Policies and Guidance for AF Design and Construction

· Air Force Regulations (AFR)

· Unified Facilities Criteria (UFC) and Operating Instructions that are applicable to the design of this project. This includes all Air Combat Command and Beale AFB supplements to these references.

· Institute of Electrical and Electronics Engineers (IEEE)

· National Electrical Safety Code (NESC)

· California Building Code (CBC)

· AWWA Standards (C510, M14)

· ANSI Standards

· OSHA Regulations

· EM 385-1-1 Safety and Health Requirements

· AFR 127-12 Air Force Occupational Safety & Health

· NFPA Standards and Codes UL Safety Standard

· National Electrical Code

· Uniform Plumbing Code

· Uniform Federal Accessibility Standard (UFAS)

· OL Occupational Safety and Health Standards (29 CFR-Parts 1910/1925/1926/ 1960)

· EPA Code of Federal Regulations (CFR)

· Applicable State, City and County codes and regulations.

Where Code previsions or ordinances conflict or overlap, whichever imposes the more stringent regulation shall prevail.

DESIGN CRITERIA:

7.1 Time table: The Contractor is expected to provide the Contracting Officer with a timetable mutually agreed upon during contract award and will be expected to meet this schedule. A general timeline of 30 days for design and 30 days for construction is recommended.

7.2 Acceptance Tests: The Contractor shall list all expected acceptance tests required or being provided for the contract. The Contractor shall provide complete O&M manual sets (4 total) to include warranties and Subcontractor information.

7.3 Expected Warranties and Guarantees: Standard 1-year warranty of construction period in addition to any standard manufacturer’s warranties in excess of this period. Provide warranty sections as part of the O&M manuals.

7.4 Licenses and Permits: Contractor is responsible for ensuring that all necessary permits, assessments and/or fees for the legal construction of the project are obtained along with any needed for the operation of any installed equipment or systems.

8. COST AND SCOPE LIMITATIONS

8.1. Primary item cost breakdown sheets shall be provided to serve as backup to the submitted estimate. This breakdown shall show as many construction item quantities and costs as possible. Items such as foundations and footings may be included by lineal feet, exterior walls by square footage, plumbing by fixture, etc. When aggregate items such as these are used, ensure a description is included in the unit prices if a general note is added indicating percentage amounts that are included.

8.2. Cost Estimates: Lump sum estimates are not acceptable. For the purposes of negotiations, this cost estimate must contain major line items by CSI divisions with quantity takeoffs for all materials, and man-hour estimates for the cost of labor, to include all equipment, estimated number of man-hours required, and an estimated man-hour labor rate, accelerated to Davis-Bacon requirements, as necessary for a complete and functional installation. All Sub- contractor bids must be broken down by line items with quantity takeoffs, to include material, labor man-hours and rates and equipment costs and labor. Omission of items does not constitute a mistake in proposal.

8.3. Cost Estimate format: Cost estimates shall be provided on a computer generated spreadsheet in Microsoft Excel for Windows. In addition a copy of the document will be provided in Adobe PDF format with the complete document in a single, properly formatted file.

9. DRAWING AND SPECIFICATION STANDARDS

9.1 Contract Drawings. All contract drawings to be furnished shall be well prepared, complete, and accomplished in accordance with best professional practice.

9.1.1 Dimensions shall be shown in feet and inches (The use of fractions less than 1/8" for building dimensions shall be avoided). The drawings shall be drawn to appropriate scales and dimensioned completely and accurately.

9.1.2 Standard building material indications and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

9.1.3. All drawings submitted at each design or study phase shall be produced in Autodesk AutoCAD Release 12 for Windows or later. In addition drawings will be provided electronically in Adobe PDF format with the complete document in a single, properly formatted file. Drawings shall be provided on 24" x 36" full size paper and/or half size paper. Submittal packages shall be provided on CD or DVD discs and contain the package files as specified in their proper formats and shall become the property of the Government.

9.1.4. Final copies of all AutoCAD, specification, and cost estimate files shall be provided on CD or DVD discs in the native document format and PDF as stated in above paragraphs unless noted otherwise. Compressed files are not acceptable.

10. CONTRACT SCHEDULE AND SUBMITTALS.

10.1 Delivery Schedule. The work, design, and other related data and services required in accordance with the “Basic” contract indicated below shall be accomplished to produce a project design within the limitation of cost and project scope stated above.

10.1.1 The Contractor shall provide a complete design delivery schedule based on the design and review times below to the Contracting Officer within ten (10) calendar days after receipt of the initial Notice to Proceed (NTP). The overall completion date on the schedule must correspond with the final completion date or number of calendar days established in paragraph 10.2 below. The schedule shall include both actual calendar dates and lengths of time for each phase of the design. The schedule is subject to review and approval of the Contracting Officer. The Contractor shall include all required submittals in the processing of the schedule and shall consider all meeting notification requirements and review comment/response time frames noted in paragraphs 10.2 and 10.3 below when coordinating the delivery schedule.

1 digital PDF copy

1 digital PDF copy

1 digital PDF copy

Bound sets of the final Schedule of Materials, Specifications, and manufacturer's data 2 hard copies (minimum of 1 full size drawing set – the other may be half-size set) 1 digital PDF copy

A dated submittal (AF 3000) shall be provided with each submittal to the Contracting Officer with distribution to 9 CONS/PKA. This submittal shall indicate to whom and the number of sets transmitted. The contractor shall submit copies of drawings and other project documents as listed above. The Contractor shall be required to address by written response all review comments prior to proceeding to the next review stage - if a resolution or response defers to the next stage, the resolution or response must be incorporated into that deferred to stage before the Contractor will be allowed to proceed.

10.1.2. Hardcopy and Electronic Output: All drawings presented by the Contractor during the submittal process shall be presented in both hardcopy and digitized in AutoCAD R12. All drawings will be clearly annotated with the current percentage of design complete. One sets of the final as-built drawings will be presented to the Contracting Officer before the final walk through inspection for use by inspectors and engineers. The digitized drawings will have digitized manufacturer’s data (maintenance data, spare parts data, etc, with catalog cuts) available through hyperlinks on the appropriate AutoCAD drawings. Any tabulation documents shall be presented in hardcopy and in the latest version of Microsoft Excel, clearly marked with the percentage of design complete. Any specifications, reports, or studies will be provided in the latest version of Microsoft Word, clearly marked with the percentage of design complete. Electronic data will be provided on digitized CD or DVD discs.

10.1.3. The Government requires that all drawings be stamped and signed by registered professional engineers or Architects on those pages pertaining to their disciplines. Fire suppression and fire detection systems (if applicable to this contract) must be stamped by a California registered Fire Protection Engineer.

10.1.4. NTP for Long Lead Time Items: After approval of the 65% Intermediate Review, the Contracting Officer may provide the Contractor with an NTP to order long-lead-time major items of equipment and materials in an effort to shorten the duration of the Construction Segment.

10.1.5. Exceptions and variations to the DCG shall be formally submitted in writing to the Government for approval. Submittals shall consist of detailed manufacturers catalog data to the extent necessary to satisfy the Government.

10.1.6. All meetings shall be held at Beale AFB.

10.2. Basic Contract. Project must be 100% design completed within 30 calendar days from the contract award date. The Contractor shall develop a schedule to submit with the proposal. The schedule shall consist of a Performance Period which includes the design and construction schedule in calendar days. The Contractor shall meet with the Contracting Officer for a kickoff meeting and at each of the submittal design stage meetings. The Contractor shall schedule each of these meetings with the Government no less than seven (7) calendar days in advance of these required meeting times. If additional meetings are required per the option of the Contracting Officer, the seven (7) calendar day notification still applies unless waived by the Contracting Officer.

10.3 Government Review. The Contracting Officer or his/her authorized representative and the Government Engineering section may furnish the Contractor written and/or verbal review comments on the data submitted. The Government shall furnish these written review comments within the specified number of calendar days after receipt of each submittal. Verbal review comments may be provided during review conferences or in telephone conferences. Verbal/telephone comments shall be recorded by the Contractor and included with the written comments when they have been annotated as described below.

10.3.1 The Architect-Engineer shall comply with the review comments in the development of data for the next submittal unless specific agreement is reached with the Contracting Officer that a comment can be deleted or modified. If, after the review conference has been completed, any review comment still requires clarification and/or amplification, the Contractor shall notify the Contracting Officer or his/her authorized representative in writing. After each review conference, the Contractor shall furnish one set of comments to the Contracting Officer that has been annotated with the results of the review conference, any additional verbal/telephone comments, and any subsequent information developed, and returned to the Government.

The Contractor shall submit one check set to allow the Government to insure complete incorporation of the review comments.

10.3.2 Comments annotated by the Contractor with any comment other than “A” for accepted, shall have an explanatory note added to justify the noncompliance with the comment. The Contractor shall furnish these annotated comments to the Contracting Officer no later than seven (7) calendar days after receiving the comments. Review comment time frames and comment response time frames listed above are maximum times allowed; however, these time frames may be extended by the Contracting Officer.

11. INITIATION OF WORK.

11.1. The Contractor may not proceed or initiate any work or any succeeding design level of the work prior to receipt of approval of the proceeding design level or receipt of a contract modification initiating an option. Any work done without being directed to do so by the Contracting Officer shall be at the Contractor's own risk.

12. SPECIAL CONDITIONS.

12.1. Performance of Work.

12.1.1. The Contractor shall furnish sufficient technical, supervisory, and administrative personnel at all times to ensure execution of the work in accordance with the delivery schedule and approved project documents.

12.1.2. Professional level skills and management practices are required in the performance of this contract. Accordingly, the Contractor shall establish an effective quality control program to assure that the end product meets professional standards and complies with the contract requirements.

12.2. Project Coordinators and/or Managers.

12.2.1. The Contractor shall appoint a Project Coordinator or Manager to serve as the single point-of-contact and liaison between the Contractor and the Contracting Officer or his representative for all work under the contract. Upon receipt of the NTP, the Contractor shall immediately furnish for approval, the name of the designated individual to the Contracting Officer, in writing. The Project Coordinator or manager will be responsible for the complete coordination of all work developed under the contract. All work will be accomplished with adequate internal controls and review procedures which will eliminate conflicts, errors, and omissions, and ensure the technical accuracy of all designs, drawings, and specifications.

12.2.2 The Government Technical Representatives for this project is H. Edward Hohlt, Utilities AMP, Beale AFB, CA.

12.2.3. Any questions regarding the work under this contract should be directed to the Contracting Officer.

12.3. Conferences and Confirmation Notices.

12.3.1 The Contractor or his representative(s) will be required to attend and participate in all design review meetings pertinent to the work under the contract.

12.3.2. The Contractor shall provide a record of all conferences, site visits, meetings, discussions, verbal directions, telephone conversations, etc., participated in by the Contractor or his representative on matters relative to the contract and the work. These records, entitled "CONFIRMATION NOTICES," shall be numbered sequentially and shall fully identify participating personnel, date and time of day, subject discussed, and any conclusions reached. The Contractor shall forward to the Contracting Officer or his authorized representative a clearly legible copy of each confirmation notice within seven calendar days from completion of conferences, site visits, meetings, discussions, verbal direction, telephone conversations, etc. Record of Review Conferences may reference "attached annotated review comments."

12.4. Site Visits, Inspections, and Investigations.

12.4.1. The Contractor has the opportunity to visit the site and base engineering to further define any questions they have concerning this statement of work. All items discussed will be recorded in accordance with the requirement in paragraph 12.3.2. The visit shall include discussing "Lessons Learned" on previous projects with appropriate personnel.

12.4.2. The Contractor shall visit and inspect/investigate the site as necessary and as required during preparation and accomplishment of the work. All work and data developed under the contract shall be related to current site conditions and to other proposed work within the specified project area. The Contractor shall notify the Contracting Officer of any items encountered/discussed in accordance with paragraph 12.3.2. Additional work shall be accomplished only at the direction of the Contracting Officer. All travel, photographic materials, and expenses incurred by the Contractor and/or his representative(s), including consultants for such design visits, inspections, and investigations, are included in the basic bid price of the contract.

12.5. Work exclusion period: Ground disturbing work on unpaved areas is discouraged during the winter wet season (typically 1 November through 1 May). Permission to conduct ground disturbing work during the wet season may be requested from 9 CES/CEIER if weather continues to be favorable. 9 CES/CEIER will evaluate and approve or disapprove outdoor work requests during this time on a case-by-case basis, depending on weather conditions, weather forecast, and whether or not activities will damage soil or vegetative cover. The only outdoor work allowed for 12 hours before or after a storm event is the inspection, installation and/or maintenance of erosion and sediment control best management practices (BMPs). However, the Contractor must complete any work started and leave the site in a safe condition, such as leaving out cones, placing reflective markers, temporary striping, and so forth as directed by the Contracting Officer. If ground disturbing work is approved by 9 CES/CEIER, the Contractor must notify the Contracting Officer at the start of each week he intends to work or not work during these months. The Contracting Officer may revoke the right to work during the exclusion period for any reason, at any time, for sake of efficiency or quality of product.

12.6. Environmental constraints: Trees shall not be removed until the appropriate surveys have been completed. Environmental surveys shall be coordinated with the Contracting Officer, 9 CES and the 9 CES Environmental staff. If nesting raptors are present after February 1, construction activities shall be limited until the birds have fledged in summer. Seasonal wetlands areas are found throughout Beale AFB which may be habitat for Federally Threatened and/or Endangered species. To minimize potential impacts to these areas, equipment and vehicle traffic shall be restricted to existing roads or a 9 CES Environmental approved haul route. Temporary construction fencing and/or staking/flags may be required to clearly define vehicle and equipment routes. Contractor shall observe all environmental considerations listed in the AF 813 and AF 103 for this project.

12.7. Work restrictions: Base access passes are required in this area. No unauthorized entry is permitted by any Contractors or delivery vehicles except by normal base entry access procedures. An Entry Access Listing (EAL) will be sent to the Contractor upon contract award and shall be turned into the Contract Administrator within five (5) business days prior to the start of work on base. The EAL will be sent to Security Forces who will conduct a background check on each employee. After all Contractor employees on the listing have been cleared, the Contract Administrator will notify the Contractor. Note that in accordance with the Real ID Act of 2005, individuals cannot access the base with a state-issued identification card or driver’s license from Minnesota, Missouri, Washington state or American Samoa as of 15 August 2016.

13. DESIGN BUILD

This Design-Build contract will consist of two separate phases. The first is the Design Segment; the second is the Construction Segment.

Phase One Design Segment: The Contractor will receive a Notice to Proceed (NTP) from the Contracting officer initiating the start to the Design Segment of the Contract. Refer to paragraph 13.2 below for detailed requirements for the Design Segment.

Phase Two- Construction Segment: The Contractor will receive NTP issued by the Contracting Officer to start construction.

13.1. Design Build Scoping Submittal: After receipt of the Scope of Services, the Contractor shall make preliminary site investigations, conduct interviews with the Government engineers and maintenance shop personnel, conduct supervised visits with customers, and investigate CEN engineering plan files for as-built and utility information. The Contractor shall site verify all existing utilities. The Contractor will then submit (in a tabbed binder) what will be referred to as the Design Build Scoping Submittal, and will contain the Contractor’s finalized project scope, including preliminary work narrative, schedule, drawings, and his cost estimate. Any deviations in the Scoping Submittal to the Design Compatibility Guide (DCG) shall highlighted the listed in the Scope of Services section of this document.

13.1.2. Intermediate Design Review Submittal(s): The Contractor shall make intermittent design submittals for review and approval by the Government as detailed in paragraph 10.3.1 above and table 10.1.1. Reviews periods will be scheduled in concurrence with the Contracting Officer and the Contractor. One or more design reviews may be “over the shoulder” in the interest of saving time and/or ensuring clarification of principal project aspects. In all review meetings, the Contractor shall be responsible for providing minutes of all meetings, e-mail and phone calls to all attendees. The 65% Review Submittal shall have complete catalog cuts with manufacturer’s specification for all required equipment, and the final Schedule of Materials, Equipment, and Finishes. The Contractor shall provide Government and industry specifications that fully describe the workmanship to be accomplished. The number of drawing sets, cost estimates, and other necessary submittals are outlined in paragraph 10.1.1 Table.

13.1.3. Final Design Submittal: After review and approval of the 95% design submittal, the Contractor shall submit to the Contracting officer the final Schedule of Materials, Equipment and sets of the drawings for review. After the specified review period, the Contractor shall incorporate all review comments received during the Final Design review. The Contractor shall submit check sets to allow the Government to insure complete incorporation of the review comments. Upon approval of the check set, the Contractor shall then provide the Contracting Officer four bound sets of the final Schedule of Materials and Equipment. The Contractor shall provide full size stamped hard copy drawings and electronic copies per Table in paragraph 10.1.1.

13.2. Construction Segment: Upon acceptance of the 100% design, the Contractor is expected to attend a Pre-Construction conference at Beale AFB.

13.2.1. Pre-Construction Requirements: Upon receipt of a NTP for construction, the Contractor is expected to acquire all required permits.

13.2.2. Pre-Final Inspection Requirements: When construction has progressed to the stage that the Contractor desires a Pre-Final Inspection, the Contractor will provided the Contracting Officer the final Schedule of Materials, Equipment, and one sets of hard copy as-built drawings, four copies of all manuals, and the 2 digitized CD as-built drawings and 1 set full size Mylar drawings. The digitized as-built drawings and Mylar drawings shall consist of AutoCAD 2006 drawings with all changes to the project since Final Design Approval. Red lined hard copy as-built drawings are not acceptable. The Contractor is responsible to continually maintain the as-built drawings during construction on the AutoCAD 2006 drawings.

13.2.3. Contract Closeout Requirements: The contract will not be finalized or closed out until the inspection punch list items have been corrected to the satisfaction of the CEPM Engineer/ Architect and the Contracting Officer, the as-built drawings and calculations & specifications have been received and accepted, training on new equipment has been completed, and all operation and maintenance (O&M) manuals have been received for used by Beale AFB O&M.

Repair Pumphouse Roof, B2696 and Elec Poles, (Storm Damage)

BAEY150045

Replace Backflow Prevention at Medical Clinic, B5700

WT-13958161