Questions - Academic Advisor.docx

Questions for Academic Advisor Contract

1. Is there any incumbent/recompete or is this a brand new project? Incumbent/recompete

2. If this is a past service what is their Award number and price? Award # FA468619PA057 total amount $106,056

3. Is there a virtual option for this position? No

4. Can you clarify if there are any additional counseling services or programs beyond those explicitly mentioned that the contractor is expected to provide? The required services are provided in the PWS.

5. What are the specific expectations for the group counseling sessions mentioned in the SOW? How often are these expected to occur? Group settings may include commander’s calls or other unit-specific briefings as requested.

6. Could you provide more detailed criteria on how the government will evaluate the effectiveness of the academic counseling services provided? Evaluations will be conducted via student feedback, quality of student interaction and engagement, accuracy and thoroughness of advisement provided, accuracy and thoroughness of data in AFAEMS.

7. How will the contractor’s performance be measured regarding the maintenance and accuracy of records in the Air Force Automated Education Management System (AFAEMS)? Quality control will be conducted via internal audits/measures.

8. Are there any specific software or tools beyond AFAEMS that the contractor will be required to use? Member will be given access to the CCAF Portal upon completion of CCAF Advisor training.

9. Will the government provide any specialized training for the contractor on using AFAEMS, or is prior experience mandatory? Training will be provided on AFAEMS

10. What qualifications are required for personnel conducting the educational briefings and counseling? Qualifications are provided in the PWS. Is there flexibility for experience in lieu of formal qualifications? No

11. Are there any restrictions on the number of personnel the contractor can assign to this project? Yes – requesting one contractor for the purpose of continuity.

12. Are there any anticipated changes or expansions to the scope of work in the option years that the contractor should prepare for? No

13. Will the contractor have dedicated office space on the base, or will space be shared with other services? Office workspace will be provided at the Education Center

14. Are there any specific security clearances required for contractor personnel working on base? Contractor will need a favorable security clearance to access the base and perform the job.

15. Can you provide more information on the process for handling classified or For Official Use Only (FOUO) material as mentioned in the SOW? Training will be provided

16. How many people are currently working under this contract? 1

17. How many people are required to perform under this contract? 1

18. Please confirm if this requirement is a full-time or part-time position? Part-time

19. Does the contractor employee(s) needs to travel to attend training/seminar overseas? If so, who will cover the cost(s)? How many days the training will be (e.g. how many days in a year)? (Overseas) travel is not required.

20. CLIN under Supplies/Services says the hours per week and hours per year, Unit says Months, please confirm if this monthly or hourly contract? This is a monthly contract.

21. Please confirm the contract would start 1 November 2024 and not on 1 November 2025 as shown in ITEM No 0001 under SUPPLIES/SERVICES. Yes, this requirement starts 01 November 2024, see updated Combo Revision 1

22. Is there any flexibility on the start date of November 1 2024? No

23. If awarded the Test Examiner contract, can the Academic Counselor/Briefer position be filled with the same applicant? Yes, if he/she meets the qualifications.

24. How many Education Advisors do we need here? This contract is for 1 Academic Advisor

25. is there an incumbent /volunteer rendering services at the chapel? N/A

26. The performance work statement has number 3. (qualifications) crossed out, but in the revision on 9 September 2024 is not crossed out. Are we to dismiss number 3 in the performance work statement? No, do not disregard number 3. The contractor must meet this paragraph. Disregard CCR, the contractor needs to be registered in SAM.

27. The proposed period of performance in the RFQ has a $ next to it. Are you looking for the $ amount from the time of 1 November 2024- 1 March 2024 or the $ amount for the time frame that we are proposing to be contracted? Disregard the dollar sign next to the line. The line is just for the purposed period of performance.

28. Can I submit more than one proposal for this solicitation? Yes, if approved by the Contracting Office

29. How many candidates are you looking to hire for this role? 1

30. Can this contract position convert into a Full-Time Equivalent (FTE) role? No

31. Do you require any specific format for the RFQ submission, particularly regarding how resumes and transcripts should be attached? Specific format is not required as long as the documents are included.

32. Is a Dun & Bradstreet (D&B) number required for this RFQ? No

33. Should we consider registration in the System for Award Management (SAM) as equivalent to being registered in the Central Contractor Registry (CCR) for award consideration? Yes, contractor should be registered in same disregard CCR.

34. How many active-duty military personnel and other eligible customers are anticipated to be counseled per 8-hour shift? Counseling needs fluctuate and are based on demand.

35. How will the performance of the Academic Counselor be measured and evaluated? See #6

36. Will the contractor provide all necessary equipment and access to systems such as AFAEMS from day one, or is there an onboarding process that includes setting up these resources? Also, will specific training be provided on AFAEMS and for conducting briefings? The Government will provide equipment and system access. Training will be provided.

37. Who will be the primary point of contact for the Academic Counselor for daily operations and support? The POC is the Chief, Education and Training Section

38. Does the Government want offerors to quote 8 directional fans (RFQ Page 1) in addition to the Academic Counselor or was this accidently left in the RFQ? The RFQ was revised to not include that statement.

39. Is there a specific format the government desires for quotes? The Instructions to Offerors section on RFQ Page 9 references the need for Offerors to demonstrate technical abilities, indicating the need for a technical narrative. Is there a page limit and how will technical abilities be evaluated? Please provide this information on the resume.

40. Are Past Performance examples required? If so, how many are acceptable? Yes, past three if available.

41. If there is an incumbent, are you satisfied with the performance thus far? Due to retirement of the previous contractor, the incumbent stepped in to assist in the final option year. However, she is limited in her abilities since she does not meet the minimum education requirements or possess the required job experience.