SOW - F450 Bus Seat Re-Configuration REDACTED.docx

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 9TH RECONNAISSANCE WING (ACC)

BEALE AIR FORCE BASE, CALIFORNIA

7 May 2024

MEMORANDUM FOR RECORD

TO: 9 CONS/PKB

FROM: 9 LRS

SUBJECT: Statement of Work (SOW) – F450 Bus Seat Re-Configuration

1. Purpose: The surrey buses on Beale AFB are used to tour the distinguished visitors as they visit the base. The previously used surrey bus is being re-located; so, one of the available buses must be converted to meet mission needs and serve as a surrey bus. The contractor shall provide all labor, equipment, materials, workspace, and any additional requirements to re-configure the F450 Bus (Attach 1) to the desired configuration (Attach 2).

2. Scope of Work: 1. The Contractor shall perform all work in accordance with the following specifications. Contractor shall provide samples of all proposed materials, including technical documentation, to the Quality Assurance Personnel (QAP) and Contracting Officer (CO) for approval. Materials will be items that are used within standard industry practices. Materials not specifically approved for use shall not be installed. (If actual material samples cannot be provided, detailed technical specifications and photographs for each proposed component shall be provided instead). The following scope of work shall serve as general information only and shall not limit the contractor’s responsibility or obligations to perform all task(s) within local and federal laws as well as manufacturer’s recommendations. All quantities in this statement of work are approximate and shall not be verified by the contractor without a written request approved by a government representative. The contractor shall perform the following removal, installation, and modification to the F450 Super Duty bus, VIN# 1FDAF4GT4JDA03323:

· The Contractor shall provide a broken-out cost proposal that will reflect all labor, equipment, and materials to accomplish all the government’s requirements outlined in the SOW and attachments, to include any seat arrangement plans/schematics associated with the project. Additionally, the contractor shall provide photos of all new materials to be utilized, specifically any flooring material.

· The contractor shall re-utilize the existing 16 seats AND the railing system to align the seats in a U-configuration as depicted in Attachment 2.

· The seating shall be arranged so that the passengers will face the center of the passenger area.

· There shall be no seats along the forward wall in the passenger area (the wall behind the driver’s seat).

· Seatbelts should be attached to each individual seat.

· If removal of the floor covering is necessary, the contractor should install a new non-slick rubber flooring that is neutral and matte in color. If the existing railing system is re-utilized as desired there should be no need for the installation of a new floor covering.

· If removal of the floor covering becomes necessary, new non-slick flooring shall create a flush finish against the walls.

· The contractor shall reconstitute the vehicle, leaving the vehicle clear of all left-over construction materials and any debris (i.e. trash, cans, scrap metal, etc.). All demolition debris and left-over construction material shall be hauled to a disposal site. The contractor shall comply with all local and federal recycling laws. The vehicle shall be left in an acceptably clean manner.

· The contractor shall perform a pre-inspection in accordance with the manufacturer’s operational checklist (Air Force Form 1800). A copy of the checklist will be provided to the QAP at the time of the pre-final inspection. The contractor shall schedule a final inspection of the work at least 1 day prior to the completion of project. If there are any discrepancies between the work accomplished and the requirements requested in the SOW the contractor will be asked to re-perform until standards are met.

· The contractor shall issue a seven (7) year warranty on all craftsmanship (work efforts) performed and a five (5) year warranty on all supporting parts/ materials that have been outlined/ annotated within this SOW/ attachments. The contractor shall provide the manufacturer’s warranty on all mechanical items (i.e., sensors, door tracks, glass doors, windows, etc.) those that are offered to the general public (within industry practices). The contractor shall provide the government (i.e., QAP, or CO) with all warranty information on the day of the final inspection and shall not receive final payment until all warranty information is provided.

· The contractor shall provide two (2) copies of the O&M Manuals for all mechanical items to the QAP after the pre-final inspection or during training on new mechanical items for designated government personnel (9 LRS).

· If the contractor is located outside of a 100 mile radius, the contractor shall be responsible for transportation of the vehicle from Beale Air Force Base to their place of business and back to Beale, and will include these costs in their bid.

3. Delivery Date: Contractor will have 14 calendar days upon receipt of Notice to Proceed (NTP) to complete the project.

4. Project Progress and Payment Milestones: The contractor shall be paid for the work performed after completion of all work annotated within the SOW, and after submission of an accurate invoice for the completed work once work is deemed satisfactory and all required punch-list items are fulfilled.

List of Attachments:

1. Attachment 1: F450 Bus (Current State)

2. Attachment 2: F450 Bus (Desired State)

Attachment 1. F450 Bus (Current State)

Attachment 1. F450 Bus (Current State)

Attachment 2. F450 Bus (Desired State) image3.jpg image4.jpeg image5.jpeg image6.jpeg image7.jpg image1.png image2.jpg image8.png