PWS_-_Aircraft_Fire_Training_Facility_Repair_Maintenance_FY20.pdf

INSPECTION, REPAIR AND MAINTENANCE

OF

AIRCRAFT FIRE TRAINING FACILITIES (AFTF)

9th RECONNAISSANCE WING

BEALE AIR FORCE BASE CALIFORNIA

95903

AIRCRAFT FIRE TRAINING FACILITIES SERVICE

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES 3

1.1. References 3

1.2. De-Winterization Facility Start-Up 3

1.3. Quarterly Scheduled Maintenance 3

1.4. Unscheduled Maintenance/Repair 5

1.5. Replacement Parts 5

1.6. Reports and Documentation 6

2. QUALITY ASSURANCE SURVILLANCE PLAN (QASP) 6

2.1. Quality Assurance 6

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 6

3.1. Government Furnished Property 6

3.2. Government Furnished Services 7

3.3. Damage to Government Facilities and Property 7

4. GENERAL INFORMATION 7 4.1. Contractor Personnel 7

4.2. Contractor Qualifications 7

4.3. Safety

4.4. Security 8

4.5. Environmental and Hazardous Material/Waste Requirements 12

4.6. Warranty of Work 14

4.7. Clean Up 14

4.8. Hours of Operation 14

4.9. Contract Modifications 15

4.10. Invoicing 15

4.11. Special Instructions 16

APPENDIX A – Fire Training Facilities, Systems and Props 16

PERFORMANCE WORK STATEMENT (PWS)

LIVE FIRE TRAINING FACILITES SERVICE

1. DESCRIPTION OF SERVICES: The Contractor shall provide all consumables, personnel, equipment, tools, material, supervision, and other items and services necessary to perform preventive maintenance, testing and adjustment, as specified within this PWS, on the equipment listed in Appendix A at Beale Air Force Base (AFB), California as listed.

1.1. REFERENCES: Contractor shall, in accordance with the below references and guides, utilize these for inspecting, testing, adjusting, calibrating and servicing the items in Appendix A as necessary.

- Technical Order (TO) 35E1-2-13-1 (25 Jun 2013), Aircraft Fire Training Facility Operation and Maintenance Instruction Manual

- National Fire Protection Association (NFPA) 58, Liquefied Petroleum Gas Code

- NFPA 1001, Standard for Fire Fighter Professional Qualifications

- NFPA 1403, Standard on Live Fire Training Evolutions

- NFPA 1500, Life Safety Code

- Occupational Safety and Health Association (OSHA) Part 1910 Part L, Fire Protection

- Air Force Occupational Safety and Health Standard (AFOSH) 91-203, Civil Engineering

- Air Force Instruction (AFI) 32-2001 (27 Feb 2014), Fire Emergency Services Program

- Manufacturer’s operation, specification and technical literature

1.1.1. Copies of any Air Force specific reference shall be provided to the Contractor upon request. Access to the “as built” drawing files shall be granted to the on-site technicians.

1.2. DE-WINTERIZATION FACIITY START-UP: Beale AFB does not require dewinterization for the Live Fire Training Facilities.

1.3. QUARTERLY SCHEDULED MAINTENANCE: The contractor shall

maintain the

AFTF by conducting quarterly system safety inspections and operational checks and shall be performed by qualified personnel. The not to exceed time period is 90 days. A complete service report is required for each facility, system and props.

1.3.1. AIRCRAFT FIRE TRAINING FACILITY SYSTEM: The system

consists of the water conservation pond, air compressor system, the safety/control tower, burn pit area, the aircraft mock-up and the live fire 4-story tower. All service tasks identified in TO 35E1-2-13-1 will be completed during the scheduled maintenance visit.

1.3.1.1. Perform general maintenance, cleaning, inspection and safety testing of the aircraft fire trainer system IAW T.O. section WP 006 00 and to include of the T.O. checklist in section WP 005 00, Table 1. Service items include, but are not limited to, the igniters, water jackets, burners, burner grates, propane control valves, igniter switches, the control stand, water pumps, water valves, drains and the drains located in the water retention pond. Annotate the report with any deficiencies found and repairs performed.

1.3.1.2. Perform operational/functional testing IAW section WP 005 00 of the T.O. Perform the pre-exercise inspection, pre-exercise set-up, conduct a fire evolution and perform an emergency and regular system shut down and clean up to ensure all systems are fully functional and are working in a safe manner.

1.3.1.3. The Contractor shall annotate the service completed and note all deficiencies found.

1.3.2. STRUCTURAL TRAINING FACILITY: Perform inspection, preventative maintenance, cleaning and operational and functional testing of the structural fire trainer IAW the manufacturer’s operations, specifications and technical literature.

1.3.2.1. Perform inspection, preventive maintenance and adjustments to structure training facility and burn cell areas/components.

1.3.2.2. Inspect and provide certification, as applicable for: live fire training system

(automated), 500 pound rappelling points, standpipe and FDC connections, safety railings, gates, chains and warning signage and trainer operational condition.

1.3.2.3. Perform non-invasive inspections of the exterior and interior of the trainer for wear, rust, deformations and damage will be accomplished during scheduled maintenance.

1.3.2.4. The Contractor shall annotate the service completed and note all deficiencies found.

1.3.3. LIVE FIRE TRAINING PROPS: Perform inspection, preventative maintenance, cleaning and operational/ functional testing of the fire training props IAW the manufacturer’s operations, specifications and technical literature.

1.3.3.1. Perform inspection, preventive maintenance and adjustments to props and burn cell areas/components. The Contractor shall inspect any structural integrators, welds, plumbing fixtures, electrical connection points and all safety items.

1.3.3.2. The Contractor shall annotate the service completed and note if any deficiencies found.

1.3.4. INSPECTION PROGRAM: As maybe necessary, the contractor shall coordinate with other contractor personnel performing the five- and ten-year inspection which consists of applicable items at WP 007 00 Table 3, Maintenance Inspection and Test Schedule and items listed in SWP 007 02 of the T.O. The live fire training structures shall be inspected by a licensed professional engineer with live fire training structure experience and expertise. Inspection shall meet the requirements outlined in NFPA 1403, chapter 5 (Gas Fired Live Fire Training Structures) and chapter 6 (Non-Gas-Fired Live Fire Training Structures.) The inspection shall include a complete evaluation of the structural integrity of the facilities and replacement of time dependent items as necessary.

1.3.4.1. The Contractor shall conduct an inspection of the thermal linings, if any, IAW manufacturer guidelines. The Contractor shall inspect the thermal linings by removing a representative area of the thermal lining to allow inspection of the conditions hidden behind the lining. After inspection, the Contractor shall reinstall the thermal lining that was removed.

1.3.4.2. The Contractor shall visually inspect the following areas:

exposed areas of the foundation and slab; exterior of the structure; inspection of all thermal linings; all doors and window shutters (including hardware) and all stairs, ladders and fire escapes.

1.3.4.3. The Contractor shall annotate the service completed and note if any deficiencies found.

1.3.5. CONTRACTOR TRAINING RESPONSIBILITIES: The Contractor

shall provide initial and refresher operator and maintenance training to five (5) Beale AFB Fire Department Staff annually.

1.4. UNSCHEDULED MAINTENANCE/REPAIR: The Contractor shall provide un-scheduled maintenance/repair services on live fire training facilities, as requested by the Fire Department. The Contractor shall report on-site mutually acceptable time for an unscheduled repair visit to perform diagnostics and troubleshooting of the problem and provide a written estimate of repair parts needed, shipping/handling fees and estimated hours to troubleshoot and repair the equipment. Prior to the start of repair work, the estimate must be approved by the Fire Department. Any changes to estimated pricing while performing repairs (including number of labor hours), must be approved by the Fire Department prior to continuing work. A completed unscheduled maintenance/repair report must be submitted within ten (10) days of repair completion.

1.4.1. The Contractor shall be paid a flat fee for the unscheduled maintenance service to cover travel expenses and 8 hours of labor. Major repair parts and additional labor hours must be approved by the Assistant Chief of Training prior to commencement of the repair.

1.5. REPLACEMENT PARTS: The Contractor shall acquire all parts and materials necessary for preventative maintenance and repairs and shall only use original manufacturer or approved equal material/parts. Contractor shall also maintain “Spare Parts Stock” as indicated in WP 007 00 Paragraph 14, Table 2:

Table 2. Spare Parts Stock

Heat Shrink Tubing 2 feet

Teflon Tubing 4 feet

RTVAdhesive 1 tube

Sn63 Solder 1 spool Ignitor 6 each Ignitor Pigtail 6 each Ignitor Transformer 1 each COAX Valve 1 each Pilot Valve 1 each Solenoid Valve 2 each 3 Position Ignition * (off-on-momentary) 2 each 2 Position Ignition Switch* (off-on) 2 each Burner Control Ball Valves 2 each

All repairs will be done IAW manufacturer’s specification and applicable references listed in paragraph 1.1. Contractor shall not perform system modifications or upgrades to trainers without prior written approval.

1.5.1. MINOR REPAIRS: The Contractor shall repair equipment at Contractor’s expense if the material cost is equal to or less than $100.00 per trainer per visit. Material costs over $100.00 shall be reimbursable. Minor repairs shall be completed during annual service visit, if parts are available.

1.5.2. MAJOR REPAIRS: If repair work exceeds $100.00 in materials per trainer, the Contractor shall provide a written repair cost estimate to the Assistant Chief of Training immediately. The Assistant Chief of Training may approve individual parts over $3,000.00 given that an estimate is provided. The estimate shall include, at a minimum: estimated material costs and estimated freight cost. Repairs shall be completed at a mutually acceptable time to coincide with the next quarterly maintenance visit. If necessary, a date for an unplanned emergency corrective support and repair visit will be scheduled. This visit will be coordinated with the Assistant Chief of Training.

1.6. REPORTS AND DOCUMENTATION: The Contractor shall submit written service reports (aligned to WP 006 Table 1 and the requirements of this paragraph) and certification documentation (as applicable) for the preventive maintenance, inspection, testing and repair of the fire training facilities serviced.

Reports shall be organized by facilities, systems and props and include, at a minimum: date of inspection, trainer type, systems serviced, type of equipment, manufacturer, applicable model number(s), work performed, date of certification, repairs accomplished, listing of parts used, overall condition of the equipment and the name of the technician(s) and inspector(s). In addition, recommended repairs to each facility, system or prop may be included.

1.6.1. Reports shall be submitted to the Assistant Chief of Training within ten

(10) calendar days after completion of service.

2. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): There will not be a Quality Assurance Program in place for this requirement.

2.1. QUALITY ASSURANCE: The Assistant Chief of Training will assess the Contractor’s performance and adherence to standards using WP 006 00 Table 1, “Semi-Annual System Safety Inspection and Operational Checks” found in TO 35E1-2-13-1. If unacceptable performance is revealed, the Assistant Chief of Training shall notify the CO. The CO will then notify the Contractor and require re-performance of the service (referred to as “call back”). The Contractor shall be allotted time as agreed to by all parties, but no longer than 72 hours, to return to Beale AFB and accomplish corrective call back work.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

3.1. GOVERNMENT FURNISHED PROPERTY: The Government will furnish, without cost to the Contractor, all reasonable amounts of electricity, propane gas and water in connection with the contract performance. The Contractor shall practice energy conservation in Government facilities.

3.2. GOVERNMENT FURNISHED SERVICES: The Government will provide police and fire protection while on Beale AFB. In the event of a medical emergency, call “911” for transportation of an injured employee by civilian ambulance to a local hospital. The Government shall provide emergency medical treatment for life-threatening emergencies only until civilian ambulance arrives.

3.3. DAMAGE TO GOVERNMENT FACILITIES AND PROPERTY: The

Contractor shall reimburse the Government if details of formal investigation of fire or other related or unrelated structural damage result in pecuniary liability assessed to the Contractor. The Contractor shall replace all damaged or lost Government Furnished Facilities, Government Furnished Equipment and Government Furnished Materials at no cost to the Government.

4. GENERAL INFORMATION:

4.1. CONTRACTOR PERSONNEL: Contract personnel shall present a neat appearance.

Contract personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.2. CONTRACTOR QUALIFICATIONS: Contractor employees shall be qualified fire trainer technicians and be qualified to inspect, repair and service fire training facilities and equipment by various manufacturers. Contractor employees must have knowledge and expertise in areas supporting above and below grade infrastructure for fire training support facilities and structures. In addition, Contractor employees shall be familiar with the particular system(s) and all work shall be accomplished per manufacturer specifications and applicable standards as listed in paragraph 1.1. Contractor shall provide proof the employees will be able to perform the work required under this contract.

4.3. SAFETY: The Contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including, but not limited to, all applicable Occupational Safety and Health Administration (OSHA) standards.

4.3.1. The Contractor shall disable any fire trainers that when used would violate fire or safety regulations or that would pose a risk to life or property. The equipment shall be locked out and the controls tagged out. The tag shall indicate the problem, corrective action required, date condition was noted, name of the mechanic/tester, and the anticipated repair date. The Contractor shall immediately notify the Assistant Chief of Training in bldg. 11051, (530) 6348675 of the defective and tagged-out equipment.

4.3.2. The Contractor shall obtain required open flame, torch cutting or welding permits from the Base Fire Department, Bldg. 11051, (530) 634-8675, before commencing with any welding, torch cutting or burning operations.

4.3.3. Liquid propane is used in the facility is potentially explosive. Personnel shall practice proper grounding procedures in accordance with the National Electrical Code (NEC). Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

4.4. SECURITY: Beale Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current Common Access Card.

4.4.1. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. At least one of the following forms of identification will be required for identity proofing:

• United States Passport

• Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)

• Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.

• Current/valid Driver’s License

• Identification card issued by Federal, State or local Government

• ID Card for use of Resident Citizen in the United States (Form I-179)

4.4.2. Identity Proofing and Vetting. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:

• The individual is required to register as a sexual offender or arsonist under federal law or the applicable state law.

• The individual has been convicted of illegal possession or use of drugs/narcotics on more than one occasion within 10 years from the date access to BAFB is requested.

• The individual has been convicted of an offense involving drug trafficking within 10 years from the date access to BAFB is requested.

• The individual has been convicted of a felony involving violence against a person, arson, robbery, burglary, or weapon violation within 10 years from the date access to BAFB is requested.

• The individual has been convicted of any crime involving indecent acts with a minor or a felony that is sexual in nature.

• U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

• The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

• The installation is unable to verify the individuals claimed identity.

• There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity.

• There is reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.

• There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace.

• There is a reasonable basis to believe based on an individual’s criminal or dishonest history, that issuance of an access credential poses an unacceptable risk.

• The individual has/had been barred from entry/access to a Federal installation or facility.

• The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation.

• The individual has been incarcerated for 12 months or longer within the past ten years, regardless or offense/violation, unless released on proof of innocence. The individual has any conviction for espionage, sabotage, treason, terrorism or murder.

• The individual’s name appears on any Federal Agency’s watch list or hit list for criminal behavior or terrorist activity.

• The individual has been convicted of a firearms or explosive violation within the past ten years.

• The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

• There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk.

• There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk;

• There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk.

• A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of an access credential poses an unacceptable risk.

• The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force.

• The individual who is currently serving probation for the previous offenses will be denied access until the end of their probationary period.

4.4.3. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will:

• Coordinate base entry requirements with the 9th Contracting Squadron.

• Advise employees working on the installation they are subject to identity proofing and vetting against criteria specified in para.

• Any employee who does not complete or sign the form will be denied installation access.

Advise employees base pass’ are only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees who misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.

4.4.4. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All personnel will need a valid state or government photo identification. All requests for a base pass will be submitted through the Base Contracting Office NLT 3 days prior to the contract start date. Exceptions will be made for shortnotice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:

• Contract number

• Work site or location

• Inclusive dates of the contract

• Work schedule (include days of the week and time periods employees are on base)

• Employee’s full name, date of birth, and driver’s license number and issuing state

Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they are advised of security language contained herein.

To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hours, to the 9th Contracting Squadron of any changes in employee’s status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 9th Contracting Squadron upon expiration.

4.4.5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:

• Carry their DoD ID card or installation pass on their person while on the installation.

• On request, present their DoD ID card or installation pass to security personnel.

Refusal may be grounds for further administrative or punitive action.

• If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.

• Turn in access credentials to the 9th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists.

4.4.6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and nonessential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass.

4.4.7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project.

4.4.8. Escort Requirements. The following escort requirements apply:

• Installation. Sub-contractors must be escorted at all times.

• Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas.

4.4.9. Lost Base Passes or Restricted Area Badges.

Base Passes. The employee’s supervisor will investigate and provide written notification for a lost base pass to the 9th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member’s written explanation and the original AF FM 2586 to the Pass and Registration office.

A new RAB will not be issued until the investigation is complete.

4.4.10. For Official Use Only Information. Agency information marked “For Official Use Only” or bearing other sensitivity marking will be handled in accordance with agency information security program regulations and instructions. This information will not be divulged or disclosed without agency permission. Contractor personnel will ensure information that is considered sensitive or proprietary is not compromised.

4.4.11. Anti-terrorism Force Protection Training. IAW AFI 10-245 all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. If contractors are not able to access the CBT training then the Unit Antiterrorism Officer/Representative (UATO/UATRs) they are contracted with must offer the training.

Contact the 9 RW/ATO if you have any questions.

4.4.12 Operations Security (OPSEC). IAW AFI 10-701, 9 RW will consider OPSEC for all contractual requirements and determine if any contract contains any form of critical and/or sensitive information or activities. These requirements will be defined on the contract and PWS.

If OPSEC requirements exist, then the 9 RW OPSEC Program Manager will be contacted to review the PWS. This review may result in possible training requirements, in addition to what is stated below. For unclassified contracts, the DD

4.4.13. Form 254, Department of Defense Contract Security Classification Specification, can be used to specify OPSEC requirements in lieu of defining these requirements on the contract and SOW/PWS. For classified contracts, the DD Form 254 is mandatory. Additionally, the 9 RW OPSEC Program Manager or functional Unit OPSEC Coordinator will administer specific OPSEC training or training materials to all contract employees within 90 days of initial assignment to the contract (AFI 10-701, 5.2.4). The Installation (9 RW) OPSEC Program Manager can be contacted at 368-9581.

4.5. ENVIRONMENTAL AND HAZARDOUS MATERIAL/WASTE (HM/W)

REQUIREMENTS: Hazardous Materials (HM) are defined in the latest version of Federal Standard No. 313, and includes, but is not limited to, any item or chemical which is a “health hazard” or “physical hazard” as defined by OSHA in 29 CFR 1910.1200. Contractors must submit information for all hazmats to be used in the performance of the contract to the Contracting Officer for approval by the Installation HazMat Management Program (IHMP) before bringing the material on base. The contractor must provide subsequent usage reports of approved materials to the Contracting Officer on a monthly basis and ensure compliance with these requirements on behalf of any subcontractors.

4.5.1. HAZARDOUS MATERIAL AUTHORIZATION: The hazardous material information submitted by contractors will be on forms provided by 9 CES/CEIE and will include the following elements:

1. Material Safety Data Sheet (MSDS) or Safety Data Sheet (SDS) for each material.

2. The size (weight or volume), type, and quantity of containers of the materials.

3. Process information regarding how and where the material will be used and stored.

4. Description of any waste expected to be generated, where it will be collected, and method of disposal.

Once the submittal has been reviewed and approved, the contractor will be provided with documentation of the approval from the 9 CES/CEIE. If the contractor needs to bring a material on the installation that was not included in the original submittal, the contractor must first notify the Contracting Office and then obtain prior authorization.

4.5.2. HAZARDOUS MATERIAL USAGE REPORTING:

The contractor shall submit usage data to the Contracting Officer and 9 CES/CEIE once a month for contracts lasting longer than 60 days. These 60 days begin once the hazmats are brought on base and count down until the hazmats are used or removed from the base. For projects lasting less than 60 days, cumulative usage data may be submitted upon completion of the project. The contractor is responsible for removal of all unused hazmat and shall leave no excess or empty containers on site following completion of project. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.5.3 HAZARDOUS WASTE: The contractor must properly dispose of all hazardous waste and nonhazardous waste generated. All hazardous waste characterization/shipping/disposal must abide with Federal, state, local and military regulations. The Resource Conservation and Recovery Act (RCRA) sets certain minimum standards for waste management. States have more restrictive requirements than RCRA.

Waste paint/primer chips/liquid/debris must be properly characterized for hazardous waste properties or constituents (CCR Title 22 metals, toxicity, TPH or other listed hazardous wastes) and may require disposal as hazardous waste. Hazardous wastes must be controlled to prevent release into the environment or sanitary sewer.

Proper identification/containerization/labeling for hazardous wastes must occur during all painting, paint removal, blasting, scrubbing and clean-up processes (thinner activities, waste paint activities, dirty rags/debris and all other processes which generate hazardous wastes).

Accumulated hazardous wastes must be stored and labeled in accordance with Federal, state, local and military regulations.

At completion of work, the contractor will not leave paint, primers or other chemicals behind at the worksite. All chemicals shall be retained by the contractor at completion of work.

4.5.4. HAZARDOUS WASTE DISPOSAL:: The contractor shall submit a hazardous waste profile to the 9 CES/CEIEC for all hazardous wastes generated, before removing them from the installation. At least two working days prior to transporting hazardous wastes off the installation, the contractor shall make an appointment to deliver all hazardous waste manifests to CES/CEIEC for checking and signature. Hazardous waste to be shipped off site shall be inspected by 9 CES/CEIEC before leaving base.

The contractor shall provide the properly completed hazardous waste manifest to 9 CES/CEIEC, Beale AFB CA 95903-1708, for signature and mailing to the state. The contractor must follow the same procedures when disposing of non-hazardous asbestos waste on “NonHazardous Waste Manifests”.

4.5.5. NOTIFICATION OF ENVIRONMENTAL SPILLS: In the event that the Contractor spills or releases any hazardous substances or hazardous waste into the environment, the Contractor shall immediately report the incident to the Fire Department, the CA, and the Environmental Office (530-301-9413). The Contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substances into the environment.

4.5.6. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) REQUIREMENTS:

Executive Order 13423 and AFI 32-7001 require all military, civilian, and contractor personnel, who work for or provide services to Beale Air Force Base (BAFB) understand the environmental requirements that apply to their daily duties and receive the commensurate level of environmental education and training for those duties. Personnel will begin by completing EMS General Awareness Training prior to project commencement, so they may accurately identify the environmental aspects related to their daily activities. Personnel are responsible for maintaining proof of completion for this training. EMS General Awareness Training can be completed at the Environmental, Safety, and Occupational Health Training Network (ESOHTN). Instructions for registering at ESOHTN are listed below.

1. Go to the website: http://esohtn.com and click on "Enter"

2. Click on the title of your Command (ACC).

3. At the welcome page, click on "Enter"

4. At the login screen, locate the box on the right side that is labeled, "Register - New Users." -

- Enter esohtn into the Registration Password box. -- Click on Create an Account.

5. For the next several screens, enter the information in the boxes as requested.

6. Read the disclaimer and if you agree, click on "I Agree" to complete your registration.

4.6. WARRANTY OF WORK: The Contractor warrants that work performed under this contract, including work performed by any subcontractor, shall conform to the contract requirements and shall be free of defects for 30 days after completion. The terms of this warranty shall continue for (30) days after the completion of this contract.

4.7. CLEAN-UP: The Contractor shall keep the work area orderly and in a hazard free condition while job site is left unoccupied during breaks, etc. The Contractor shall be responsible for clean-up of the job site on a daily basis including removal of all waste from site areas. All debris and waste shall be properly disposed of at an off base property.

4.8. HOURS OF OPERATION: The Contractor shall perform services during normal duty hours which are 0730 to 1700, Mondays through Fridays, excluding federal holidays. The Contractor must request/coordinate to work weekends or holidays through the Assistant Chief of Training.

4.8.1. RECOGNIZED HOLIDAYS. The Contractor is not required to provide service on federal holidays, except in emergency situations. The holidays are:

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.8.2. BASE CLOSURES: Work scheduled but not accomplished because of base closure due to weather, exercises or actual alert will be accomplished as soon as possible after reopening the base.

4.9. CONTRACT MODIFICATIONS: Periodically, during the contract performance period, the Government may have equipment decommissioned from use or new equipment installed. If this occurs, a modification to the contract shall be initiated to incorporate changes to requirements, if warranted

4.10. INVOICING: The Contractor shall invoice through Wide Area Work Flow (WAWF). Invoicing should occur within 30 days of service to keep the contract up-to-date. Contractor shall bill using the following CLINs:

CLIN 0001 – Scheduled Maintenance - Quarterly Inspections, Testing and Preventive Maintenance (travel expenses included)

CLIN 0002 – Unscheduled Maintenance Service (includes travel, per diem and 8 hours labor) Must be approved prior to commencement of work

CLIN 0003- Purchase of Replacement Parts: All material & parts utilized in the servicing of the Aircraft Trainer shall include the manufactures name, part numbers, serial numbers, and cost.

All work shall conform to the attached Performance Work Statement as well as the Technical Order. Not To Exceed $5,000.00.

CLIN 0004- Hourly Rate for labor hours for Unscheduled/ Emergency Maintenance/Repair (over initial 8 hours included in maintenance service call) Labor hours must be approved prior to commencement of work.

APPENDIX A – FIRE TRAINING FACILITIES, SYSTEMS AND PROPS

Facility/System

Aircraft Mock-Up

• Burn Area Drain

• Burn Area

• Washdown

Structural Live Fire Trainer Air Compressor

Trench Area

Water Conservation Pond

• HDPE Liner (tarp)

• Agitator

• Water Pump

Safety/Control Stand

• Burner Control Solenoid

Valve Box Electrical Service Rack

4.11. Special Instructions: The contractor shall report All contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Aircraft Fire Training Facility (AFTF) Maintenance via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.