SOW_-_Fitness_Equipment_Repair_and_Maintenance_Contractor_7_February_2018.pdf

STATEMENT OF WORK

FOR

PREVENTIVE MAINTENANCE AND REPAIR OF FITNESS EQUIPMENT

HARRIS FITNESS CENTER AND OMNI, BEALE AFB, CA

8 January 18

TABLE OF CONTENTS

SECTION I - DESCRIPTION OF SERVICES

1.1 Objective 3

1.2 General Scope 3

1.3 Preventive Maintenance 3

1.4 Unscheduled Service Calls 5

1.5 Telephone Service Requests 5

1.6 Maintenance Repair Log 5

1.7 Reports 6

1.8 Contractor Furnished Parts 6

1.9 Approval of Replacement Parts 6

SECTION II - GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1 Government Furnished Property 6

SECTION III - GENERAL INFORMATION

3.1 Work Hours 6

3.2 Holidays 6

3.3 Contractor Personnel/Qualifications 7

3.4 Clean-up 7

3.5 Payment 7

3.6 Warranty 7

3.7 eCMRA 7

3.8 Servicable Equipment 7

3.9 Services Not Included 8

APPENDICE

A List of Equipment

SECTION I

DESCRIPTION OF SERVICES

1.1. OBJECTIVE: Provide preventive maintenance and repair services for exercise equipment at the Harris Fitness Center and The Omni, Beale Air Force Base, California.

Services shall include but is not limited to:

• Removal of shrouds or housings as necessary

• Inspect electrical, ground, and staticconnections

• Check control functions

• Inspect guide rod alignment

• Check speed control functions

• Inspect straps and belts

• Check mechanical electronic resistance systems

• Inspect hydraulics/valves

• Calibrate resistance, speed, elevation, range of motion

• Wax treadmill belts and decks as necessary

• Check belt tracking and tension/adjust as necessary

• Re-Infuse wax reservoirs as necessary

• Inspect belt/chain drive systems/safety stops

• Fill oil reservoirs as necessary

• Inspect running gear/pulleys/rollers/cables/chains

• Lubricate guide rods/guides as necessary

• Inspect carriage/frames/weldsand stability

• Lubricatechains/bushings/pulleys/sprockets/pivotpoints/elevation systems as necessary

• Replace worn parts

• Diagnose and repair equipment as required

1.2. GENERAL SCOPE: The contractor shall provide all personnel, tools, parts, equipment, materials, supervision, transportation, and other items necessary to inspect, diagnose, repair, remove, install, modify, and perform preventive maintenance on all exercise equipment at the Harris Fitness Center and The Omni as defined in this statement of work.

1.2.1. The contractor shall provide on-site preventive maintenance and equipment repair services, and ensure that all maintenance and repairs are documented in a maintenance repair log.

1.2.2. The contractor shall maintain all required certifications.

1.3. PREVENTIVE MAINTENANCE: The contractor shall provide on-site preventive maintenance on all equipment housed at our Fitness Center’s in accordance with the Manufacturer’s specifications as listed in the technical literature for the equipment to be maintained. This information can be located in the maintenance binder on site.

1.3.1. Preventive maintenance is the care and servicing of equipment for the purpose of training the equipment in a serviceable condition, reducing the frequency of equipment repairs, and to extend the life of the equipment.

1.3.2. As part of preventive maintenance, the contractor shall perform on-site electronic tests and inspections. Maintenance includes but is not limited to inspections, lubrication, adjustment, calibration, interior cleaning, pad repair, and replacement of worn and/or deteriorated parts, as well as the services listed in Paragraph 1.1 of this statement of work.

The inspections shall include, but is not limited to, checking for proper operation, detection and correction of machine failures before they develop into major problems, and equipment hazards: All preventative maintenance shall be accomplished within the manufacturer's prescribed or recommended time frame.

1.3.3. The contractor shall perform preventive maintenance quarterly, on the first Monday of March, June, September, and December. If the first Monday falls on a federal holiday, the Contractor shall perform on the following business day.

1.3.4. Preventive maintenance shall be performed on all equipment listed on Appendix A of this statement of work.

1.3.4.1. REMOVAL OF EQUIPMENT: The contracting officer will issue a modification to the basic contract to delete equipment which no longer requires servicing. Removal of equipment items will decrease the contract price for preventive maintenance services as agreed upon in the basic contract.

1.3.4.2. INCORPORATING ADDITIONAL EQUIPMENT: Additional equipment may be added to this contract by modification only. The contractor shall begin performance of the additional services only after a contract modification is issued by the contracting officer. Each additional equipment item shall be serviced in accordance with this Statement of Work for the price agreed upon in the basic contract.

1.3.5. The contractor shall take every measure within the scope of this agreement to ensure all known and/or identified discrepancies are corrected or repaired during the quarterly preventive maintenance visit. The only exception is delay due to availability of replacement parts.

1.3.6. Except for parts under warranty, the contractor shall supply the required replacement parts. Before replacing parts, the contractor shall provide the Fitness Center Director a list of parts required for the job and the cost of each part.

1.3.7. The purchase of all replacement parts must be approved in writing by the Fitness Center Director prior to ordering.

1.3.8. The contractor shall order all replacement parts within 24-hours after approval.

1.3.9. Repairs identified during preventive maintenance, which are awaiting replacement parts, shall be completed within two (2) business days after receipt of parts.

1.4. UNSCHEDULED SERVICE CALLS: The contractor shall provide on-site repair services as required for all equipment housed at the Harris Fitness Cen te r .

1.4.1. On-site unscheduled repair services shall be provided to ensure all equipment is operational to the maximum extent practicable. Only the original equipment manufacturers standard parts or a verifiable equal shall be used on effecting repairs.

1.4.2. Unscheduled service calls will be placed by the Fitness Center Director.

1.4.2. The Contractor shall respond to unscheduled service calls within 24-hours of notification.

1.4.3. The contractor shall take every measure within the scope of this agreement to ensure all repairs are made within two (2) business days.

1.4.4. Except for parts under warranty, the contractor shall supply the required replacement parts. Before replacing parts, the contractor shall provide the Fitness Center Director a list of parts required for the job and the cost of each part.

1.4.5. The purchase of all replacement parts must be approved in writing by the Fitness Center Director prior to ordering.

1.4.6. The contractor shall order all replacement parts within 24 hours after approval.

1.4.7. Repairs which are awaiting replacement parts shall be completed within two (2) business days after receipt of parts.

1.5. TELEPHONE SERVICE REQUESTS: For known problems or repairs, the Fitness Center Director may contact the Contractor by telephone to inform the Contractor of the problem and request repair service.

1.5.1. The contractor shall provide the Fitness Center Director a list of parts required for the job and the cost of each part via e-mail or facsimile for approval.

1.5.2. The contractor shall make the requested repairs within two (2) business days from approval of the parts list or within two (2) business days from receipt of the property.

1.5.3. The contractor shall order all replacement parts within 24 hours after approval.

1.5.4. An unscheduled service call fee will not be charged for telephone service requests.

1.6. MAINTENANCE REPAIR LOG: The contractor shall provide and maintain a detailed listing of any and all service performed on each individual piece of equipment covered under the agreement. The log must include the following information:

manufacturer, model number, serial number, unity number, date work performed, description of work performed, date of service call, date repaired, cost of repair, and parts installed. The Contractor shall submit a copy of the maintenance log ten (10) business days after the first preventive maintenance service call. Updates to the maintenance log shall be submitted five (5) business days after each subsequent preventive maintenance service call.

1.7. REPORTS: The Contractor shall prepare a service report for each service call (scheduled or unscheduled) and obtain a signature from the using activity to certify that the service was completed and accepted.

1.8. CONTRACTOR FURNISHED PARTS:

1.8.1. Contractor Furnished Parts. The contractor shall obtain approval from the Fitness Center Director and furnish all replacement parts unless parts are under warranty or available from the using activity. All replacement parts shall be new factory warranty parts; the Fitness Center Director must approve any rebuilt parts in advance.

1.8.2. Contractor Furnished Upholstery. The contractor shall provide all materials and equipment necessary to replace or repair any covering on equipment as necessary. The covering must be within the specifications of the manufacturer and match the color of the existing upholstery or be approved by the Fitness Center Director.

1.9. APPROVAL OF REPLACEMENT PARTS: The Fitness Center Director or designated representatives have the authority to approve replacement parts for repairs. The contractor shall obtain a written approval prior to ordering parts. Before ordering parts, the contractor shall provide the Fitness Center Director a list of parts required for the job and the cost of each part.

SECTION II

2.1. GOVERNMENT FURNISHED PROPERTY AND SERVICES Parts shall be provided by the contractor upon approval by the Fitness Center Director. However, the Government reserves the right to disapprove the contractor's request to purchase parts and to supply the contractor with any parts on hand that would bring a piece of equipment up to standards.

SECTION III

GENERAL INFORMATION

3.1. WORK HOURS: All work shall be accomplished during normal work hours of 0500- 2300(5a.m. to 1lp.m.) Monday through Friday, excluding Federal holidays. Any work outside the standard hours shall be requested in writing to the Contracting Officer a minimum of three

(3) business days in advance.

3.2. HOLIDAYS: New Year's Day, Martin Luther King Jr.'s Birthday, Washington's Birthday (President's Day), Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas.

3.3. CONTRACTOR PERSONNEL/QUALIFICATIONS:

3.3.1. List of Personnel. The contractor shall provide to the contracting officer a list of all personnel and vehicles requiring access to Beale Air Force Base. All personnel requesting entry to the installation shall comply with the requirements identified in contract clause 5352.242- 9000, Access to Air Force Installations, as well as the Deviation to this clause. Specifically, the requirements identified in the Deviation for each individual requiring access to Beale Air Force Base.

3.3.2. Service Technicians. All technicians must possess a minimum of specialized experience on the repair and maintenance of commercial brand name fitness equipment to include but not limited to Life Fitness, Cybex, Stair Master, Nautilus, Body Master, Hammer Strength, Pre Cor, Star Trac, Versa Climber, and Schwinn Spin Cycles. The only exception shall be a trainee technician who is under the direct and constant supervision of a qualified technician as outlined above (see attached equipment listings).

3.3.3. Employees. The government is authorized to restrict the employment under this contract of any contractor employee who is identified as a potential threat to the health, safety, security, general wellbeing, or operation, mission of these facilities and or its patrons.

3.4. CLEAN UP: The contractor shall ensure that the area in which he/she performs maintenance and repairs shall be free from accumulation of waste material and rubbish. Upon completion of the job, the contractor shall leave the work site in a clean, neat, and workman-like condition. Any damage to Government property shall be repaired at the contractor's expense.

3.5. PAYMENT: Payment will be made net 30 unless a cost effective discount is offered, on the basis of invoices submitted for services received by the government activity.

3.6. WARRANTY: All work performed by the contractor should be warranted for at least 30 days.

3.7 ECMRA REPORTING REQUIREMENTS: Contractor shall register and report on the eCMRA website. eCMRA is a Contractor manpower reporting site. This tool is for the Contractor to report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October. Contractors may direct questions to the CMRA help desk.

3.8 SERVICEABLE EQUIPMENT:

3.8.1. Only equipment in serviceable condition is to be covered under this agreement.

3.8.2. Equipment is considered serviceable only if it is performing all of its intended functions can be repaired at a lower cost than it can be replaced.

3.8.3. The contractor shall coordinate with the Fitness Center Director the inspection of all equipment to be maintained within 10 business days of start of contract Period of Performance.

3.9. SERVICES NOT INCLUDED: Electrical work exterior to the machine.

Appendix A

List of Equipment

Service will be performed on the following equipment:

Cardio Units

Life Fitness Treadmills

Life Fitness Recumbent Cycles/

Unit of Issue

EA

Quantity

Bikes EA 12

Life Fitness Upright Cycles/Bikes EA 8

Life Fitness Cross Trainers EA 16

Life Fitness Steppers EA 9

Stairmaster Step mills EA 3

Schwinn &Star Trac NXT EA 37 Spinning Bikes

Startrac Elliptical Trainers EA 2

Strength/Circuit/Training:

Unit of Issue

Quantity

Gravitron EA 1

Precore Stretch Trainers EA 2

Selectorized/Strength Training Units

EA 55

Life Fitness E-Spinners EA 6

Cybex Arc Trainer

EA

I

SciFit Upper Body EA 1 Machine

Concept 2 Rowers EA 2