PWS-Aerial_Lifts_11_Feb_16.doc

PERFORMANCE WORK STATEMENT

FOR

AERIAL LIFT ANNUAL SERVICE,

INSPECTION, MAINTENANCE AND REPAIR

February 11, 2016

BEALE AFB

TABLE OF CONTENTS

SECTION

TITLE

PAGE

Description of Service

Work Conditions

Clean-up

Disposition of Materials

Safety

Fire Prevention

Environmental Controls

Solid Waste

Recycled Materials

Contractors List

Equipment, Machines, and Tools

Warranty

Environmental and Occupational Safety and Health

Contractor Personnel

Security

Hours of Operation

Records

Government Furnished Property and Services

Contractor Furnished Items and Services Notification and Certification Applicable Publications and Forms APPENDIX A Aerial Lift Machine Inventory APPENDIX B Aerial Lift Annual Inspection Report

APPENDIX C Bid Schedule

SECTION 1

1.0. Description of Service: The contractor shall provide all qualified personnel, equipment, tools, materials, supervision, and other items and services necessary to perform on-call repair service as required, annual inspections, and maintenance and repair of aerial lifts as defined in this performance work statement (PWS) at Beale Air Force Base. The contractor shall perform to the standards in this contract. Appendix A contains a listing of Lifts; Appendix B contains a copy of the aerial lift annual inspection and the maintenance and repair report.

1.1. Annual Inspections & Maintenance: The contractor shall annually inspect, make repairs and provide preventative maintenance, as necessary, to maintain all Lifts in properly operating condition. This shall include (but is not limited to) all items listed in the Annual Inspections, Maintenance and Repair Report in Appendix B. (Note: The JLG 1250 AJP manufacture’s guidance states that the annual machine inspection must be performed by a Factory-Certified Service Technician on an annual basis. JLG Industries recognizes a Factory-Certified Service technician as a person who has successfully completed the JLG Service Training School for the subject JLG product model.) The contractor shall place a sticker on each unit that indicates what date the annual inspection was performed. Fluid changes (engine oil, hydraulic) shall also be part of the annual maintenance to ensure manufacturer’s recommendations are met or exceeded. The contractor shall take all necessary measures to ensure aerial lifts are not damaged while performing his/her operations. The contractor shall replace or repair any features damaged by his/her operations in a manner satisfactory to the Contracting Officer (CO) or designated representative.

1.1.2. Replacement materials: Replacement materials shall be new. If new materials are not available, the contractor may request approval in writing from the CO to use substitute materials. Use of substitute materials prior to written approval of the CO is at the contractor's sole risk. All materials whether new or substitute shall carry the full warranty required by this contract.

1.2. On Call Repair Service: Calls will be placed by the Contracting Officer Representative (COR) or the CO orally, or in writing, and will be assigned a call number. Upon receiving a call, the Contractor shall report to the site within 24 hours to evaluate and repair the problem. The contractor shall return defective and replaced parts to the COR if requested. After a service call is complete, the contractor shall provide to the COR a legibly written summary of the work performed. This summary shall contain hours expended and parts and materials used. The contractor shall take all necessary measures to ensure aerial lifts are not damaged while performing his/her operations. The contractor shall repair or replace any features damaged by his/her operations, in a manner satisfactory to the CO or designated representative.

2.0. Work Conditions:

2.1. Schedule: The contractor’s loss of productivity resulting from failure to schedule, complete all work on schedule, or to coordinate with the COR shall be at no additional cost to the Government. The contractor is warned that base contingency exercises are normal operations on the installation and no additional compensation will be paid for delays caused by these operations.

3.0. Clean-up: The contractor is responsible for the complete cleaning of the work site at the end of each day. Upon completion of specified work, all materials and other property belonging to the contractor shall be removed and the work site shall be returned to its original condition or as specified by the CO.

4.0. Disposition of Materials: The contractor shall dispose of scrap, salvage, waste and excess material off base in accordance with applicable Federal, State, and County laws and regulations.

5.0. Safety: The contractor shall comply with all applicable Federal, State and County safety standards. Current Air Force Occupational Safety and Health (AFOSH) standards also apply. The CO may, by written order, direct compliance with additional AFOSH, safety, and accident prevention standards.

6.0. Fire Prevention: The contractor shall report any fire, no matter how small, by dialing 911.

6.1. General: Fire hoses and extinguishers shall not be moved or used for any purpose other than fire fighting. Smoking is strictly prohibited in any Federal facility or near flammables. Prior to leaving the work site at the end of each day, the contractor shall ensure the area is left in a fire safe condition.

6.2. Assistance: The Base Fire Department Technical Services Section is available to advise and assist on matters related to fire prevention and fire protection. They can be reached at (916) 634-8677.

6.3. Welding Cutting or Flame Operation: The contractor shall be responsible for coordinating all required permits with the Beale AFB fire department Welding cutting or open flame operations shall be permitted under this contract,

7.0. Environmental Controls:

7.1. Compliance with Laws and Regulations: The contractor shall be knowledgeable of and comply with all applicable Federal, State, and County laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of this contract, the contractor shall comply with such laws/regulations as changed. If there is an increase or decrease in cost as a result of the change, the contractor shall immediately inform the CO for possible modification of the contract.

7.2. Areas of Reasonability: The contractor shall be responsible for the satisfaction of all applicable regulatory agency requirements, including transport and disposal of hazardous waste. In the event that a regulatory agency or authority assesses a monetary fine, surcharge, or penalty against the government for violations caused by contractor negligence, the contractor shall reimburse the government for the amount of that fine.

7.3. Notification of Environmental Spills: If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the COR. The contractor shall be liable for the spill or release of such substances.

7.4. Environmental and Hazardous Materials Handling: The contractor is responsible for advising his employees of all Environmental and Hazardous Materials Handling and is also required to have and maintain Material Safety Data Sheets (MSDS) on all materials that are required by State and Federal Laws and/or Regulations. (Reference AFI 91-301 and OSHA requirements).

7.5. Hazardous Materials and Hazardous Wastes (HM/HW):

7.5.1 Hazardous Material: Hazardous materials include all materials hazardous to health, safety, or the environment, such as but not limited to, hazardous chemicals, hazardous substances, toxic chemicals, and extremely hazardous substances, as defined by any of the following:

29 Code of Federal Regulation (CFR) 1910.1200

40 CFR Part 302, Table 302.4

40 CFR Part 355 with Appendices

40 CFR 372.65

The Government’s policy is to reduce the use of hazardous materials in keeping with federal pollution prevention goals. Beale AFB operates a Hazardous Material Pharmacy (HMP) to control and reduce the use of hazardous materials and to maintain a hazardous chemical inventory in accordance with policy and regulatory requirements. The contractor shall use nonhazardous materials whenever possible.

7.5.1.1 All Hazardous Materials: All hazardous materials must be approved by the HMP prior to being brought onto the installation. The contractor shall submit a list of all hazardous materials intended for use, along with MSDS’, to the HMP, through the COR at least thirty (30) days prior to beginning work or bringing hazardous materials onto the installation. The listing shall include product name, chemical type, quantity to be brought onto the installation, process for which it will be used, and disposal method(s) for empty containers and any resulting hazardous or nonhazardous waste.

7.5.1.2 Approved Hazardous Materials:

The contractor shall report how and when approved hazardous materials are used, including any amount spilled, evaporated as an air emission, or properly disposed of as solid or hazardous waste. The contractor shall submit to the HMP, through the COR, an inventory of approved hazardous materials brought onto the installation within five (5) days after initial job start.

7.5.1.3 Hazardous Materials: The contractor shall be responsible for knowing which materials are considered hazardous and shall comply with Federal, State, and County requirements pertaining to the proper use, labeling, storage, transporting, and disposal of hazardous materials and hazardous waste.

7.5.1.3.1 Fines: Any costs or fines levied against the installation due to the contractor’s failure to comply with applicable Federal, State, or County laws shall be borne by the contractor.

7.5.2 Hazardous Waste: Hazardous waste includes, but is not limited to; material discarded or disposed of which exhibits characteristics of toxicity, reactivity, corrosivity, ignitability, or which is listed as hazardous waste by any of the following:

40 CFR Part 261

CCR Title 22, Division 4.5 The Government’s policy is to reduce the disposal of hazardous waste in keeping with Federal pollution prevention goals.

7.5.3. Environmental and Hazardous Materials Handling: Any oil cans, oil residue and any oil soaked material i.e. rags and/or paper towels, granulated materials and sand shall be disposed of by the contractor off base. The contractor shall comply with all Federal, State and local environmental regulations.

7.5.4 Spill Prevention and Response: The contractor shall ensure all employees are knowledgeable of spill prevention and response procedures. If a spill does occur, the contractor shall take immediate action to contain it and report the incident to the Fire Department by dialing 911 from any base phone. If calling by cellular phone, dial (530) 634-2117. The contractor shall also notify CEV at 4-2844 (Government telephone) or (530) 634-2844 (commercial). The spill shall also be reported in writing to the QAE within 48 hours.

7.5.4.1 Clean Up: The contractor shall clean up, contain, and properly dispose of, to the satisfaction of the COR, any spills caused by contractor employees such that no petroleum product, toxic chemical or hazardous substance enters any creek, gutter, or other appurtenance leading to natural drainage, storm drainage, or sanitary sewer systems. This includes any chemicals or substances that cause soil staining or other potential for air, water, or soil degradation as determined by the base environmental flight.

7.5.4.2 Hazardous Spills or Discharges:

The contractor should anticipate that the Government will report any hazardous spills or discharges to federal, state, and county environmental regulatory agencies, as appropriate, and that the contractor will be held responsible for cleanup and remedial action according to federal, state, county and Government specifications. If required by the Government, contractor shall sample, in the presence of CEV, spill site to show adequacy of spill cleanup.

7.5.4.3 Government Resources: Spill cleanup using Government resources will be charged to the contractor at an amount determined by the CO based on actual cost for manpower, supplies, equipment and any resulting fines levied for the spill clean-up and testing.

7.6 Ozone Depleting Chemicals (ODCs): The contractor shall not use, in performance of this requirement, Class I ODCs, nor shall the delivery of these Class I ODCs be any item of supply or part of any service. If no suitable substitute to a Class I ODC exists, the contractor must contact the CO.

8. Solid Waste: The contractor is responsible for properly removing, transporting, and disposing of all non-hazardous solid waste created by the maintenance and repairs of aerial lifts to an approved off-base disposal location.

9. Recycled Materials: In accordance with federal procurement goals, the contractor shall use recycled material where possible. Contractor shall identify the quantities and value of recycled material included in invoices submitted to the CO.

10. Contractors List: Contractor shall submit a list of all personnel, vehicles, and equipment to be used on the project to the CO for coordination with the Security Forces, Fire Department, and other base organizations a minimum of five (5) working days prior to first week under this contract. Updates to the list shall be provided when changes occur.

11. Equipment, Machines, and Tools: All equipment, machines, and tools used in the performance of the work shall be approved and maintained in satisfactory operating condition, and used in the manner that the tool was designed to be used for.

12. Warranty: Contractor shall guarantee all materials and parts installed either by himself or through a subcontractor against defects for the period of the MFG standard common warranty. This period shall start upon approved completion of the installation of the system. The contractor shall submit a written copy of the Manufacturer’s and Contractor’s warranty.

13. Environmental and Occupational Safety and Health: The contractor shall be fully responsible for compliance with all Base, County, State, and Federal environmental/occupational safety laws, rules and regulations. The contractor shall follow life and safety codes, and take necessary actions to avoid conditions which may be hazardous to the health and safety of base personnel. Any apparent conflict between compliance with the above information and satisfying the requirements of the contract shall be immediately brought to the attention of the CO for resolution, prior to the performance of the work in question.

14. CONTRACTOR PERSONNEL:

14.1. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand English.

14.2. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population. Contractor’s personnel shall present a neat appearance and be easily recognized as contractor employees. As a bare minimum employees must wear a shirt bearing the name of the company. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the Joint Ethics Regulation (JER). The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFR 79-1.

14.4. SECURITY REQUIREMENTS: The contractor shall complete all necessary documents from the CO to obtain a Base Pass from Security Police at Pass and ID.

15. SECURITY:

15.1. PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment and materials shall be secured.

15.2. Key Control: The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the Point of Contact (POC) or CO, any occurrences of lost or duplicated keys. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor's employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

15.2.1. Lost Keys: In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to rekey or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform rekeying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment due to the contractor.

16. HOURS OF OPERATION:

16.1. Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: work shall be performed during the normal work week, 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding Federal legal holidays and/or days not worked by the Government in observance of Federal Legal Holidays, and except for emergency services as required by paragraph 1.6.2 below and paragraph 5.1.4,.

17. RECORDS: The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this SOW. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within 5 working days of receipt of the request.

SECTION 2

18. GOVERNMENT FURNISHED PROPERTY AND SERVICES: None

19. CONTRACTOR-FURNISHED ITEMS AND SERVICES: None

SECTION 3

20. Notification and Certification:

20.1. Notification. The contractor shall check in, either by telephone or in person, with the POC or his authorized representative once he is on base and prior to performing any services. No payment shall be made for services performed without notification.

20.2 Certification. Within ten (10) calendar days after completion of services/restoration of aerial lifts to their rate of performance, the contractor shall provide the CO and the COR, a copy of the Maintenance report. The report shall be in the form of a checklist of the items inspected/repaired with appropriate remarks by the mechanic as to the condition of the equipment and any areas requiring special attention. The report shall also include the name and signature of the mechanic, company name, and date of the maintenance.

SECTION 4

21.0. APPLICABLE PUBLICATIONS AND FORMS. Publications and forms that apply to the SOW are listed below. The publications and forms have been coded as mandatory or advisory. The contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this SOW. The contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in this SOW The government will provide follow-on requirements to the contractor when changes occur.

21.1. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes that result in a decrease or no change in the contract price and notify the CO in writing of such change. Should a decrease in contract price result, the contractor shall provide a proposal for a reduction in the contract price to the CO. Before implementing any change that will result in an increase in contract price, the contractor shall submit to the CO a price proposal within 30 calendar days following receipt of the change by the contractor. The CO and the contractor shall negotiate the change into the contract under the provisions of the contract clause entitled "Changes." Failure of the contractor to submit a price proposal within 30 calendar days following receipt of the change entitles the government to performance according to such change at no increase in contract price (unless the time requirement is waived by the CO according to paragraph (C) of the Changes clause).

Publication No.

Title Date

Mandatory American National Standards Institute

(ANSI)

Occupational Safety & Health Administration

(OSHA) Regulations

AFR 127-12

Air Force Safety, Occupational Mar. 90

Fire Prevention and Health Program

AFR 79-1

Industrial Labor Relations Activities July 85

Joint Ethics Regulations

APPENDIX A

AERIAL LIFT MACHINE INVENTORY

APPENDIX B

Aerial Lift Annual Machine Report

APPENDIX C

BID SCHEDULE

PRICE

AMOUNT

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to inspect service, maintain, and repair Aerial Lifts in accordance with the Statement of Work. Oct 1 2014 – Sep 30 2015.

NTE

$7500.00

Total

PRICE

AMOUNT

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to inspect service, maintain, and repair Aerial Lifts in accordance with the Statement of Work. Oct 1 2015 – Sep 30 2016.

NTE

$7500.00

Total

PRICE

AMOUNT

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to inspect service, maintain, and repair Aerial Lifts in accordance with the Statement of Work. Oct 1 2016 – Sep 30 2017.

NTE

$7500.00

Total

PRICE

AMOUNT

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to inspect service, maintain, and repair Aerial Lifts in accordance with the Statement of Work. Oct 1 2017 – Sep 30 2018.

NTE

$7500.00

Total

PRICE

AMOUNT

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to inspect service, maintain, and repair Aerial Lifts in accordance with the Statement of Work. Oct 1 2018 – Sep 30 2019.

NTE

$7500.00

Total