SABER_Statement_of_Work_(Draft).docx

Statement of Work for Simplified Acquisition of Base Engineering Requirements

(SABER)

Solicitation No: FA4686-13-R-0001

9th CIVIL ENGINEERING SQUADRON 6425 B Street Beale AFB, CA

11 December 2012 Table of Contents

Section Title

1 Description 2 Definitions 3 Unit Price Guide (UPG) 4 Technical Design Support Capabilities 5 Standard vs. Non-Standard Work Hours 6 Economic Price Adjustments (EPA) 7 Contract Start-up and Completion Period 8 Contractor-Provided Materials 9 Task Order Procedures 10 Proposal Submittal 11 Cost Estimate Example 12 Non-Prepriced Line Items 13 Performance of Work by the Contractor 14 Final Inspections and Acceptance 15 Government-Furnished Equipment/Materials (GFE/GFM) 16 Security Requirements 17 Work by the Government 18 Scheduling Work 19 Work Clearance 20 Utilities 21 As-Built Drawings 22 Government-Provided As-Builts 23 Environmental Protection 24 Construction Site Maintenance 25 Grounds Maintenance 26 Construction Signs 27 Barriers and Enclosures 28 Noise Control 29 Equipment On the Site 30 Access Roads and Trucking 31 Elevators 32 Safety and Health 33 Recording and Preserving Historical and Archeological Finds 34 On-Site Office 35 Professional Registration, Certifications, and Contractor Liability 36 Communications 37 Government Liability for Loss or Damage to Contractor Property 38 Construction Requirements 39 Data for Warranty/Guarantee Items 40 Quality Control Program 41 Project Manager 42 Attachments

1. DESCRIPTION:

1.1. The SABER contract is for a broad range of maintenance, repair, alteration, and minor construction projects on real property at Beale AFB, California and base satellite locations, as required, in support of the 9th Civil Engineering Squadron (9CES). The Contractor is required to furnish all requirements including but not limited to materials, labor, plans, tools, equipment, transportation, supervision, management, quality assurance, engineering, surveying, and technical design support in accordance with the basic contract specifications, individual SABER TO requirements, and the Unit Price Guide (UPG).

1.2. The contract will be a fixed-priced Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract and will require a wide variety of individual construction tasks to be performed as individual projects to be issued as task orders against the basic contract delivery order.

1.3. During the contract period, the SABER Project Manager will identify specific requirements on individual task orders and generate a conceptual Scope of Work including approximately 15% design. The contracting office will issue a request for proposal (RFP) and the resulting task orders to the Contractor for accomplishing the identified work. The Contractor shall be required to furnish all equipment, materials, and personnel necessary to complete designs, accomplish construction, and manage the task orders in the time period and to the quality required in the contract.

1.4. The Contractor shall prepare a proposal to include a complete Statement of Work (SOW), design, construction drawings, schedules, and cost estimate using line items taken from the most current Unit Price Guide (UPG); see Section 3. The applicable construction standards in Section 38 shall be used as the minimum standard for building code compliance, quality and general requirements applicable to every project. The pricing database will be used as the basis for establishing the value of the work. In preparing the proposal, the Contractor shall research existing record drawings and independently conduct as many site visits as necessary to have a satisfactory knowledge of the site conditions that can affect the work or its cost.

1.5. Work will require expertise in various construction trades to include, but not limited to: carpentry, road repair, roofing, excavation, interior renovation, electrical, plumbing, HVAC, sheet metal, welding, painting, demolition, concrete masonry, arctic engineering, asbestos and lead based paint surveys and abatement, and soil remediation.

1.6. Upon issuance of a task order, the Contractor will diligently complete all work within the time frames specified in the task order and approved progress schedules. The Contractor shall perform all necessary quality control functions to ensure the work is executed in compliance with the terms of the task order and this contract.

1.7. The Contractor shall be required to maintain management offices on Beale Air Force Base and work closely with 9 CES personnel in identifying specific requirements to successfully accomplish each task order.

2. DEFINITIONS:

2.1. The following definitions apply to all work required by this solicitation and the resulting contract:

2.2. As-Built Drawings: Final site drawings prepared by the Contractor in sufficient detail to accurately reflect the project as fully constructed, complete with all changes, modifications, and deletions from prior award drawings. See Section 21 for more information.

2.3. Calendar Day: Each day of the calendar year including workdays, holidays, and weekends (Saturdays and Sundays).

2.4. Coefficient: Coefficients are factors multiplied against the standard unit prices in the Unit Price Guide (UPG) to calculate task order (TO) prices. The Contractor will propose coefficients in their initial solicitation offer for costs to include but not limited to overhead, profit, proposal preparation costs, General and Administrative (G&A) expenses, bond premiums, and gross receipt taxes, which will be applied to task orders for the duration of the contract. See SF 1442 Sections B and M for additional information regarding coefficients.

2.5. Concept Drawing: Project concept drawings are basic drawings containing sufficient detail to convey the main features of a project.

2.6. Construction Cost Proposal: A detailed construction cost proposal shall be prepared for each task order showing each division of work, line items under the division, quantity and cost. The cost proposal shall be accomplished by the Contractor from approved drawings and/or the Government-provided Statement of Need (SON).

2.7. Controlled Areas: See Restricted Work Areas, Section 2.21 below.

2.8. Drawings: Graphical representations documenting the work required by each Government project. See Sections 4 and 21 for more information.

2.9. Government-Furnished Equipment / Government-Furnished Property (GFE / GFP): Items provided by the Government to the Contractor for use in performance of this contract. Any Government Furnished Items will be identified per task order. See SABER SOW Section 15.

2.10. Negotiations: A reasonable number of meetings between the Government and the Contractor as necessary to come to full agreement on all project aspects including pricing, appropriate line items and quantities, technical requirements, and performance required for each identified construction project.

2.11. Non-Prepriced Item (NPI): These items of work are not covered by the Unit Price Guide (UPG), but are within the scope and general intent of a project and may be negotiated and price determined fair and reasonable based on quotes provided by the Contractor. NPI pricing is approved by task order but may be added by supplemental agreement into the base SABER contract if determined necessary by the Contracting Officer. NPI prices may only include direct costs. See Section 12.

2.12. Notice to Proceed (NTP): Formal notification from the Contracting Officer to the Contractor to begin performance on a specified project, to include ordering of materials. The NTP identifies the effective start date of the project performance and the scheduled completion date and/or number of days remaining in the performance time.

2.13. Pre-Priced Item: An item listed in the SABER Unit Price Guide (UPG) for which a corresponding unit price exists. Pre-Priced Items are organized into a detailed, computerized report using the SABER Unit Price Book format (or CE and Contracting Officer approved equivalent) which lists quantities, prices, and a short description of all items required for a project as outlined within the drawings and Scope of Work.

2.14. Pre-Construction Conference: A meeting attended by designated representatives of the Government and the Contractor after project award but before the start of work to discuss all aspects of the required work for a specific project.

2.15. Pre-Final Inspection: An examination requested by the Contractor, with Government representatives present, to identify and correct all work discrepancies prior to requesting a final inspection by the Government.

2.16. Progress Meeting: A meeting attended by designated representatives of the Government and Contractor to discuss progress on existing and/or potential SABER projects as well as the basic contract performance. The Government will hold Progress Meetings bi-weekly, with Contractor attendance to be provided upon request; the Government reserves the right to increase the frequency of progress meetings if so desired.

2.17. Proposal Package: The Contractor’s technical and cost proposals provided in response to the Contracting Officer’s Request for Proposal (RFP). See Section 12 for details on the proposal package.

2.18. Redline Drawings: One set of E size (24”x36”) drawings maintained by the Contractor at the work site where all changes are recorded, to include any hidden or subsurface data discovered during construction.

2.19. Restricted Work Areas: Areas of performance on Government property with increased security requirements within which the Contractor is not allowed free access to the work site, cannot enter and exit freely, and will be required to be under escort during performance of the project. Personnel and equipment entry will be subject to delays due to security processing.

2.20. Scope of Work: A Government-produced rough description of work tasks to be accomplished. This differs from the Contractor-produced Statement of Work, which is a more detailed description of exactly how the Contractor will complete the project.

2.21. Scoping Meetings: A reasonable number of meetings attended by representatives of the Government and the Contractor to discuss and define the work requirements of each project in sufficient detail to allow the Government to develop a Statement of Need (SON) and the Contractor to prepare a Statement of Work (SOW), required drawings, material submittal forms, and all else necessary to successfully complete the project.

2.22. Site Visits: A reasonable number of investigative visits to a location at which work has been proposed by the Government to be done by the Contractor. The purpose of the visit is for the Contractor to gather enough information to prepare the Statement of Work, drawings, and construction cost proposal, and for the Government to prepare or revise a Scope of Work.

2.23. Statement of Work (SOW): A specific written description (in the quality, detail, and professionalism necessary) documenting the specific work required for each Government project. The SOW is prepared by the Contractor from a Government-supplied general Statement of Need (SON).

3. UNIT PRICE GUIDE (UPG):

3.1. The Unit Price Guide (UPG) consists of a full set of Government-approved estimating software, provided in both computer cost databases and libraries of hard copy books, which list tasks by unit of measure and unit price. Examples of commercially available UPGs are those published by WinEstimator Inc®, Timberline Software®, and R.S. MEANS, Inc®.

3.2. Line items shall be taken from the most current UPG and shall be selected for each individual construction task that most accurately and completely represents the work being accomplished in a task order scope. Line item use will be negotiated between the Government and Contractor.

3.3. To ensure effective cost estimations, the Government and Contractor shall use the same UPG and project estimating system.

3.4. The Government and Contractor shall use RSMeans Construction Cost Data and e4Clicks Professional Project estimator system, or equal, to develop proposals; the exact books required for performance of the contract are identified in Section 8.

3.5. The Contractor shall be required to update the electronic database on each computer and provide hardcopy books not less than once annually, as published by the manufacturer. Updates shall incorporate all of the latest price updates for individual line items and localized pricing for the Sacramento, California, area.

4. TECHNICAL DESIGN SUPPORT CAPABILITIES:

4.1. Design will usually entail minimum design requirements, which should not necessitate hiring additional expertise beyond that normally required by a general Contractor, except for state requirements such as fire suppression & detection system design engineering requirements, structural design and/or calculations, and Professional Engineering stamps and certifications for these items specifically.

4.2. Contactor must have engineers or master craftsmen available on an “as needed” basis that are capable of design in civil, structural, mechanical, and electrical construction. They must be experienced with building codes, safety regulations, and environmental protection requirements associated with construction, as well as having technical support to handle architectural and drafting services that are familiar with standard drafting conventions. The Contractor should expect to produce any supporting technical calculations or any other data required by the Contracting Officer in order that the Government may verify the accuracy and validity of the Contractor design. The Contractor must submit basic plans/schematic drawings for all mechanical and electrical systems being installed (i.e. fire suppression, HVAC, electrical system panels). The Contracting Officer’s Representative (COR) shall be the determining authority as to what data is needed from the Contractor for individual task orders. The data required may vary with each task order.

4.3. The Contractor shall have a dedicated draftsman whose sole responsibilities are preparing design and as-builts. They shall not fulfill project management responsibilities. Drafting technicians shall have training in an accredited drafting program and at least of two (2) years applied experience in generating and modifying construction drawings using AutoCAD software.

4.4. Computer Aided Design (CAD) Drawing Formats and Standards:

4.4.1. All drawings will A/E/C CADD Standard published by the CADD/GIS Technology Center for Facilities, Infrastructure and Environment for all computer-aided drafting and design-generated “as-built” drawings. The standard is published at https://cadbim.usace.army.mil.

4.4.2. Drawings shall be in the same format as the Beale AFB standard which is currently the AutoCAD 2010 Drawing File (.DWG) format. However, the format changes every few years and the Government holds the right to request AutoCAD Drawing Files at future formats at no additional charge.

4.4.3. CADD/GIS/Drawing standards shall adhere to Section 17 of the Beale AFB Design Compatibility Guide.

4.5. Drawing Quality Assurance/Quality Control:

4.5.1. The Contractor shall insure that any and all products provided to the Government have received careful and complete Quality Assurance / Quality Control.

4.5.2. The Government will immediately return for remedial action (at the Contractor’s expense) any products that do not meet these specifications.

4.5.3. Before a file is placed on the delivery digital media, the following procedures shall be performed:

4.5.3.1. Remove all extraneous graphics outside the border area and set the active parameters to a standard setting.

4.5.3.2. X-refs shall be bound, without device or directory specifications, to the drawings that reference them.

4.5.3.3. All digital files shall be delivered to the Government uncompressed.

4.5.3.4. Include all files, both graphic and nongraphic, required for the project (i.e., color tables, pen tables, font libraries, symbol libraries, user command files, plot configuration files, AML plot routines, etc.). Applicable plotstyle (.ctb) files shall be provided with the drawings.

4.5.3.5. Each finished CADD drawing or map shall have its own separate plot file.

4.5.3.6. Make sure that all support files such as those listed above are in the same directory and that refers to those files do not include device or directory specifications.

4.5.3.7. Include any standard sheets (i.e., abbreviation sheets, standard symbol sheets, etc.) necessary for a complete project.

4.5.3.8. Document any fonts, tables, symbols, cells/blocks, line styles/types, details, reference drawings, etc., developed by the Contractor. The Contractor shall obtain Government approval before using anything other than the Government's standards.

4.6. Contractor Guidelines for Formatting GIS Files: If any GIS files are to be created and turned over to the Government, the Contractor must contact 9 CES/CEPT for additional guidelines which must be followed.

5. STANDARD VS. NON-STANDARD WORK HOURS:

5.1. Standard Working Hours: The Contractor shall generally be prepared to pursue contracted tasks during the standard working period of 0700 to 1700 hours (7:00 a.m. to 5 p.m.), Monday through Friday, excluding federal holidays. The Contractor may elect to work hours other than standard duty hours provided that:

5.1.1. The request is submitted in writing at least three (3) workdays in advance.

5.1.2. The Contracting Officer approves the request.

5.1.3. Work performed outside standard working hours or on weekends or federal holidays that the Contractor chooses to perform during non-standard hours will be considered and charged as standard hours.

5.2. Non-Standard Working Hours: Work required by the Government at other than standard duty hours will be considered nonstandard working hours, that is, Monday through Friday from 1700 to 0700 hours, Saturdays, Sundays, and federal holidays. Hours other than standard working hours shall be calculated by the unit price sum specified in the RSMeans Facilities Construction Cost Data multiplied by the coefficient for non-standard hours.

6. ECONOMIC PRICE ADJUSTMENTS (EPA):

6.1. This contract will utilize a Unit Price Guide (UPG) database that is updated annually. As the database updates include allowances for economic price adjustments, the Contractor’s coefficient shall remain constant throughout the life of this contract, including all exercised option periods, and additional EPAs will not be permitted.

7. CONTRACT START-UP AND COMPLETION PERIOD:

7.1. The first thirty (30) calendar days following contract award will be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to execute the full requirements of this contract.

7.2. Following the first fourteen (14) days after contract award the Contractor may be provided with a Government Request for Proposal (RFP) to begin initial project planning, however construction may not be required to commence prior to the thirty (30) calendar day start-up period.

7.3. The Contractor is required to vacate any and all areas provided to him, including any office areas and individual work sites or storage yards, and remove all Contractor-owned equipment, within fourteen (14) days of the conclusion of this contract, whether by termination or natural completion, or within (14) calendar days of being notified in writing by the Contracting Officer at any other period during performance.

7.4. After the contract completion period the Government will conduct a walkthrough of the Contractor’s formerly occupied areas. Any discrepancies, damages, and required cleanup will be notified to the Contractor in writing. The Contractor will have 48 hours to resolve the notification(s) from the Government. If the Contractor fails to resolve adequate cleanup or repair of damages, the cost for identified items may be completed by the Government or services procured from a third party, and charges billed to the Contractor.

8. CONTRACTOR-PROVIDED MATERIALS:

8.1. All Contractor-provided materials shall become the sole property of the Government.

8.2. The Contractor shall provide a Unit Price Guide (UPG) consisting of a full set of Government-approved estimating software, in both computer cost databases and libraries of hard copy books. Examples of commercially available UPGs are those published by WinEstimator Inc®, Timberline Software®, and R.S. MEANS, Inc®.

8.3. The Government and Contractor shall use RSMeans Construction Cost Data and e4Clicks Professional Project estimator system, or equal as approved by the Government, to develop proposals. Samples of proposed alternative databases to RSMeans and e4Clicks must be provided to the Government for review and approval prior to acceptance or implementation of use.

8.4. Technical Library: The Contractor shall, within thirty (30) calendar days following contract award, provide three (3) copies of the following hard copy publications, or Government-approved equal, to 9 CES/CEP and one (1) copy to 9 CONS/LGCA, total four (4) copies, and shall provide updates as published at no additional cost to the Government.

8.4.1. RSMeans Pricing Guides:

8.4.1.1. Assemblies Cost Data

8.4.1.2. Building Construction Cost Data

8.4.2. RSMeans Composite Cost Data Guides:

8.4.2.1. Electrical Cost Data

8.4.2.2. Facilities Construction Cost Data

8.4.2.3. Mechanical Cost Data

8.4.2.4. Plumbing Cost Data

8.4.2.5. Square Foot Costs

8.4.2.6. Concrete and Masonry

8.4.2.7. Site Work & Landscaping

8.4.2.8. Interior Cost Data

8.4.2.9. Heavy Construction Data

8.4.2.10. Repair and Remodeling Construction Cost Data

8.4.2.11. Facilities Maintenance and Repair Cost Data

8.4.3. RSMeans Means Estimating Handbook

8.4.4. RSMeans Illustrated Construction Dictionary

8.5. Software Programs, Licenses, and Upgrades: The Contractor shall, within thirty (30) calendar days following contract award, provide four (4) licenses, install and troubleshoot the most current version of the software listed below to 9 CES and shall provide upgrades, as published, at no additional cost to the Government. The software shall be licensed for both network common use and stand-alone personal computer. Receipt of updated software and/or UPG information each year does not obligate the Government to exercise any contract option years. After the software is successfully installed, the Contractor shall provide a toll-free number that the Government may use for over-the-phone software support. The Contractor shall also provide an on-site trained software installer whenever problems are experienced with installing upgraded software.

8.5.1. Project Estimating and Manager Software by 4Clicks Solutions, LLC, or Government-approved equal to include:

8.5.1.1. e4Clicks Professional Project Estimator or Government-approved equal.

8.5.1.2. RSMeans Facility Construction Cost Data/e4Clicks Database or Government-approved equal.

8.5.2. The Contractor shall be required to update the database on each computer at the beginning of each calendar year or at least once annually as approved by the Government. Updates shall incorporate all of the latest UPG updates for individual line items and shall be localized for the Sacramento, California, area.

8.6. Contractor-Provided Training: The Contractor shall provide initial and annual training based on software identified in 8.3 at no additional cost to the Government. The training will be conducted by a trainer that is approved by the estimating software company and will be conducted at or near Beale Air Force Base, with training schedule approval from 9CES and the Contracting Officer.

8.6.1. Initial Training: One 2-day initial project estimating software training course to Government personnel, not to exceed fifteen (15) persons per class, will occur within thirty (30) days of contract award.

8.6.2. Refresher Training: Refresher training will take place once per year for Government personnel, not to exceed fifteen (15) persons per class. The annual training will be coordinated with the Contracting and CE offices, and shall consist of two (2) full days of e4Clicks project estimating software, or equivalent, training.

9. TASK ORDER PROCEDURES:

9.1. As the need exists for performance under the terms of this contract, the Contracting Officer (CO) will notify the Contractor of a potential performance requirement.

9.2. The SABER Project Manager will submit a project package to the Contracting Officer including a Statement of Need (SON) and AF Form 813 (Request for Environmental Impact Analysis), among other documents. The CO will then forward the Contractor a Request for Proposal (RFP).

9.2.1. If the project incorporates any additional project items as optional CLINs, the SON will describe the anticipated details of that aspect of performance including performance period, consideration of mobilization and/or demobilization activities, progressive flow of construction activities, and the impact of additional performance on the task order (TO) as a whole. Normally, the option to purchase additional requirements within a project will not extend past ninety (90) calendar days from date of TO award.

9.2.2. The Contractor may be requested to provide cost and technical proposals or designs within the last quarter of the fiscal year in anticipation of fall out funds (money which is not yet obligated by the Government, but which is expected to become available prior to fiscal year end). In anticipation of this potential work, and the fast turnaround required at fiscal year-end to secure funds should they become available, the Contractor may be asked to provide a cost and technical proposal at no liability to the Government to award the project. In this instance the Contractor will complete a Hold Harmless Agreement prior to their proposal preparation. Please see Attachment 1 for a Sample Hold Harmless Agreement.

9.3. Upon receipt of an RFP, the Contractor shall respond to the needs of the Government by scheduling a site visit through the CO within the timeline designated in the RFP, generally three (3), five (5), or ten (10) days from issuance of the RFP. The site visit will be conducted in the company of the Contractor, contracting personnel, the end user or facility manager, and the SABER Project Manager at the proposed work site. If the project is complex and the specific disciplines are needed at the meeting, other base agencies (fire department, safety, communications, etc.) may also be invited to attend.

9.4. Note: Any reference to any equipment, material, article or patented process by trade name, make or catalog number requested by the Government shall be regarded as establishing a standard of quality only.

9.5. Contractor will submit questions regarding the project in writing to the CO.

9.6. An amendment to the RFP will be issued by the CO incorporating any changes to the Scope of Work as determined during the site visit, or as a result of other Contractor questions.

9.7. Upon establishment of the final scope of the individual requirement, the Contractor shall then prepare a proposal package for submission to the Contracting Officer. See Section 10 for additional instructions on compiling proposal packages.

9.8. The Contractor shall accomplish their proposal package and return it to the Contracting Officer by the suspense date reflected on the Request for Proposal. The suspense date will be determined by the CO based on the magnitude, complexity, and urgency of the project; generally a suspense date of three (3), five (5), or ten (10) workdays will be determined, taking these factors into consideration. The Contractor shall have enough staff to ensure proposals are completed within the established suspense dates.

9.9. The CO will then forward the proposal to the SABER Project Manager for review. Upon receipt of the Contractor’s proposal, the Government will accomplish a technical evaluation of the proposal. If the SABER Project Manager has questions about the Contractor’s proposal, the Contract Administrator may call a fact-finding meeting in order to clarify Government questions and misunderstandings.

9.10. A fact finding and negotiation meeting will be scheduled by the contracting office to discuss and negotiate all variances in quantities, priced line items, non-prepriced items, start date, and performance times with the Contractor. A SABER Project Manager may also be in attendance if requested by the CO.

9.11. The Contractor will provide a final cost estimate, technical proposal, and Statement of Work (SOW) based on the negotiated terms. The Contractor’s final submittal will be reviewed and approved by CE.

9.12. The negotiated price for the proposed project will remain valid for sixty (60) calendar days, unless otherwise negotiated with the Contracting Officer.

9.13. The Contracting Officer will issue a task order against the SABER contract using DD Form 1155 and will distribute the award to all parties. The notice to proceed (NTP) date will be based on the Contractor’s negotiated construction schedule, in coordination with the end users requirements.

9.14. The Contractor, subcontractors, contracting, SABER Project Manager, building manager, and other pertinent base officials (i.e. Safety, Security Forces, Communications) will have a pre-construction meeting to discuss specific issues for the task order. At this meeting the Contractor will provide a construction schedule and timelines on an AF 3064 (Contract Progress Schedule, Attachment 2), if the period of performance is expected to exceed 60 days; Performance and Payment Bonds, as required; an SF 1413 (Statement and Acknowledgment, Attachment 3) for all tier levels of subcontractors needed for project completion; an AF 3000 (Material Approval Submittal, Attachment 4) for any known proposed materials; and any other documents as requested by the CO.

9.15. Actual construction on the site will not occur until an AF Form 103 (Base Civil Engineering Work Clearance Request) has been completed, the Government has received the signed NTP back from the Contractor, and the CO has approved the proposed start date. Work shall commence not later than ten (10) days after issuance of the NTP.

9.16. The Contractor will provide bi-weekly progress reports using AF 3065 (Contract Progress Report; Attachment 5), until project completion.

9.17. The Contractor may request a pre-final inspection for the purpose of having the Government assist in identifying potential problems or areas of correction required prior to the final inspection. The Contractor will request the pre-final inspection from the Contracting Officer and a date will be scheduled by the contracting office. Pre-final inspections will typically include the Contracting Officer and Contracting Administrator, the SABER Project Manager, Contractor personnel (to include subcontractors), requirements/end user personnel, operations and maintenance personnel, and representatives throughout the installation (fire, safety, security, etc.), as needed. Pre-final inspections will be coordinated to occur within one (1) week of Contractors request, if possible. The pre-final inspection should be scheduled to occur within ten (10) days before final inspection so that any discrepancies found can be corrected before the contract expires.

9.18. The Contractor will request a final inspection from the Contracting Officer five (5) working days prior to the desired date of inspection. The final inspection will typically include the SABER Project Manager, the Contractor, the CO, and other base entities as needed. More information regarding final inspections is included in Section 14.

9.19. Prior to final invoicing, the Contractor will provide all as-builts, warranty items and documentation, and all other required documentation as outlined in this Statement of Work.

10. PROPOSAL SUBMITTAL:

10.1. The Contractor’s proposal must be supported by adequate documentation to demonstrate that thorough engineering and planning have been accomplished to complete the task order, including a cost proposal, technical proposal, and other accompanying documents.

10.2. The Contractor’s proposal package will be provided for both initial and final review of CE and Contracting personnel, between which the Contractor will make any necessary and negotiated changes.

10.3. The Contractor’s proposal package shall include, as applicable, but is not limited to:

10.3.1. Cost Proposal / construction estimate: The Contractor shall identify the pre-priced line items that address the requirement and the proposed quantities thereof. The appropriate database listed in Section 8 shall serve as the basis for establishing the value of work to be performed on a unit price basis. The Contractor’s cost proposal shall include a print out from the cost estimating software stating the specific quantities and costs. If the line item varies slightly from the description described in RSMeans, notes shall be added in the notes section of the item on the printout to clarify the use of line items.

10.3.2. The Contractor’s proposal must not contain additional overhead, profit, bond premiums, insurance, and all other costs including, but not limited to, compliance with environmental laws, tax laws, protection or moving of Government property and engineering services, as these allowances are included in the established coefficients. See SF1442 Section B for more information regarding allowable and disallowed coefficient costs.

10.3.3. Statement of Work: SOW shall identify and describe in detail the Contractor’s specific tasks, explain any extenuating site conditions/issues, establish performance times, outline material submittals and submittal dates.

10.3.4. Construction drawings and/or detailed engineering plans/drawings (as the requirements exists), to include design analysis for appropriate architectural and engineering disciplines.

10.3.5. Subcontract backup documentation. For subcontracts exceeding $2,000.00 the Contractor must submit a minimum of two (2) subcontractor quotes for review and approval by the CO. Subcontractor quotes must be broken out by line item; lump sum subcontractor quotes may not be submitted for consideration. Subcontractors may utilize unit cost estimating software similar to the prime Contractor, or submit a Construction Cost Estimate Breakdown (Attachment 6).

10.3.6. Independent quotes for Non-prepriced Items and backup documentation (see section 12).

10.3.7. Material submittal documents or proposed dates for future submittals.

10.3.8. The Solid Waste Diversion and Disposal Report (Attachment 7); note less than quarterly, as required by Beale’s Integrated Solid Waste Management program. See Section 20.7.

10.3.9. The BAFB Green Procurement Tracking Form or BAFB Green Procurement Exemption Form (Attachment 8) as required by Beale’s Green Procurement Program. See Section 20.8.

10.3.10. Appropriate maps to include topographic, loading zones, and vicinity to roads, buildings, and other landmarks.

10.3.11. Necessary layout to include floor and demolition plans displaying utility features.

10.3.12. Color boards or fabric samples, if required.

10.3.13. Project-specific Accident Prevention Plan, if required.

10.3.14. Facility Drawings.

10.3.15. Design calculations to substantiate proposed layout and sizing of utilities and structure elements.

10.3.16. Any other requirements cited in the Government’s Scope of Work.

11. COST PROPOSALS / EXAMPLE:

11.1. Pricing shall utilize the most current Unit Price Guide (UPG) line item costs without including overhead and profit, i.e. the “Total Bare Costs”. No additional cost factors will be allowed under this contract other than prepriced item costs from the approved UPG, Sacramento City Cost Index (CCI), Contractor coefficients, and non-prepriced items, as negotiated.

11.2. Bare costs are shown for materials, labor, and equipment needed to complete the Unit Price line item. Bare costs do not include waste, project overhead, payroll insurance, payroll taxes, main office overhead, or any other items outlined as part of the coefficient.

11.3. Coefficients are factors multiplied against the standard unit prices in the UPG to calculate TO prices. Offerors propose coefficients for costs such as overhead, profit, minimum design costs, G & A expenses, bond premiums, and gross receipt taxes. A further explanation of what is and is not included in the Offeror’s coefficients is outlined below.

11.4. The coefficient is a numerical factor that shall represent the Contractor costs (indirect and direct costs, etc.) and profit not considered included in the UPG. All pre-priced items shall be adjusted by the Contractor’s coefficient.

11.5. The following items are included in the Contractor’s coefficient, and shall not be separately notated or charged in cost proposals:

1. Administrative and clerical support

1. Bond premiums

1. Clean-up (daily and final)

1. Compliance with codes or standards (Federal, State and Local)

1. Consultant Fees

1. Contract start-up cost and ending cost

1. Corporate headquarters expenses of any type

1. Cost estimating software, pricing manuals including e4Clicks and RSMeans (or approved equivalent), and associated software upgrades and training

1. Documentation required by law or by this contract

1. Field office management, equipment, furniture, and other building costs

1. General and Administrative expenses (General and Subcontractor Overhead)

1. Grass and weed control to match adjacent areas within work sites and storage areas

1. Gross Receipts

1. Hazardous material storage management

1. Insurance of any type (including project bonding and builders’ risk)

1. Labor burden for the prime Contractor

1. Laws: Costs for compliance with environmental, safety, and tax laws

1. Licenses, fees, and permits

1. Meeting expenses, i.e. progress meetings, site meetings, and interface with Government representatives and facility occupants

1. Mobilization and demobilization expenses

1. Office administration expenses and staff salaries

1. Overhead

1. Paperwork fees associated with a particular delivery order (i.e., estimated to be required approximately one time per contract period, including asbestos plan preparation, lead abatement plan preparation, etc.)

1. Portable toilets (for employed workers)

1. Project management, supervision, and quality control

1. Proposal preparation and estimating costs

1. Quality Control

1. Site office overhead

1. Special clothing / safety gear for workers

1. Staging material costs

1. Storage fees (on-site and off-site)

1. Submissions: material submittals, payrolls, payroll preparation, progress schedules, and progress reporting, etc.

1. Superintendents' and Supervisor Salaries

1. Taxes: Business and Payroll, including FICA, workmen's compensation, state and federal unemployment taxes

1. Tools

1. Temporary barricades and other traffic barricades

1. Transportation charges for material delivery to work site

1. Unit Price Books, software, and software licenses

1. Vehicle and construction equipment maintenance

11.6. Usage of any additional line items from UPG Division 1, General Requirements, will not be considered or allowed unless the Contracting Officer determines they are in the best interest of the Government.

11.7. The Sacramento City Cost Index (CCI) rate which is in effect at the time of award and at the time each option period is exercised, if option periods are exercised by the Government, will be incorporated into the contract and will be applied to task orders issued within that period of performance.

11.8. The Davis-Bacon Wage rates which are in effect at the time of award, and at the time each option period is exercised, if option periods are exercised by the Government, will be incorporated into the contract and will be applied to task orders issued within that period of performance. Negotiated non-prepriced items will utilize labor costs using the wage decision for each different trade in effect for the contract during the time of NPI negotiation.

11.9. Cost estimates are to be generated using bare material, equipment, and labor costs of the Unit Price Guide (UPG), outlined by division and line item, which are then multiplied by the Sacramento City Cost Index, and then multiplied by the applicable coefficient. Non-prepriced items are billable at direct cost only and may not be adjusted for City Cost Index or Contractor coefficient.

11.10. Sample calculations of UPG line items, using a sample work rate category:

Bare Costs

4240200

Backhoe, hydraulic, crawler mounted, 1 CY cap = 75 CY per hour

BCY

71.10

NOTE 1: The above Unit Prices and Units of Measure come from the RSMeans UPG.

NOTE 2: To compute the subtotal price, multiply the Bare Costs from the UPG by the City Cost Index for Sacramento, California.

NOTE 3: The subtotal including bare costs must be multiplied by the applicable coefficient to arrive at the total task order price.

NOTE 4: Non-prepriced items shall not be multiplied by the City Cost Index or Contractor coefficient; when used, NPIs are added at the direct cost only to the priced subtotal to arrive at the task order total price.

NOTE 5: The Unit Price Guide must update their database yearly; this update shall provide the only economic price adjustment under the contract except as provided for the Sacramento City Cost Index (CCI) rate and the Davis Bacon Wage Determinations, which will be updated at the start of each option year and shall be incorporated by modification into the contract.

12. NON-PREPRICED LINE ITEMS (NPI):

12.1. Any item of work not found in the Unit Price Guide (UPG) but required under an individual TO may be negotiated by the Contracting Officer or the Contract Administrator as a Non-Prepriced Item. Only the CO can approve the negotiated price.

12.2. The Contractor shall submit two (2) independent quotes for the non-prepriced items deemed necessary for the completion of work under a project. The estimates are then compared to an independent Government estimate or other market research provided by SABER personnel to determine reasonableness. Non-prepriced items of work to be included in an individual requirement must be presented by the Contractor in a proposal format comparable to those of pre-priced items.

12.3. Non-prepriced items shall not be multiplied by the Contractor coefficient for a total unit price. Costs for NPIs shall be negotiated and will be paid only at the quoted cost for the NPI, for direct costs only. Supporting documentation for the quoted cost is required.

12.4. If non-prepriced items shall be recurring during the life of the contract they may be added, at the discretion of the CO, through modification to the basic SABER contract. Negotiating prices for NPIs and incorporating them in a TO does not incorporate the items into the contract for subsequent use as a priced item. To permit subsequent use, the contracting officer must incorporate prices for NPIs by supplemental agreement into the base SABER contract.

12.5. Negotiated items that are added to the base SABER contract shall be at direct costs only, in order to preclude double payment of labor burden and profit to the Contractor. NPIs may only be modified into the SABER contract UPG if it is in the best interest of the Government. If added to the base SABER contract, the NPI would then be an established prepriced item within the local UPG and would be subject to the City Cost Index and pricing coefficients of the contract.

13. PERFORMANCE OF WORK BY THE CONTRACTOR:

13.1. In accordance with FAR 52.219-14, Limitations on Subcontracting, the Contractor shall perform at least 15 percent (15%) of the cost of each task order, not including the cost of materials, with its own employees. This percentage may be reduced by a supplemental agreement to this contract or specification per task order, if the Contractor requests a reduction and the CO determines that the reduction would be to the advantage of the Government.

13.2. Contractor shall maintain a professional work area to include their on-site location as well as any job sites. Smoking shall not be allowed except in designated areas. No noxious or harmful fumes shall be allowed to infiltrate occupied facilities or work areas.

13.3. The Contractor shall store all supplies, materials, and equipment in an area approved by the Government. The Contractor must propose a staging area for each task order if one is needed. The Contractor shall be responsible for securing materials and equipment to preclude theft or damage. The site shall be maintained in a neat and orderly manner.

13.4. SABER Project Review Meetings: Upon request, the Contractor shall attend bi-weekly project review meetings with applicable 9 CONS and 9 CES personnel, at no additional cost to the Government.

13.4.1. Contracting shall chair the meeting.

13.4.2. If attending, the Contractor will provide updates regarding project status, required utility outages, road closures, and remarks to include, but not limited to, a brief statement of significant issues, work performed, ongoing work, and scheduled work for future weeks.

14. FINAL INSPECTIONS AND ACCEPTANCE:

14.1. The Contractor shall request a final inspection in writing at least seven (7) working days prior to proposed inspection date. The Contractor shall have a quality control manager inspect the project and ensure all work is complete and meets the terms of the contract prior to the final.

14.2. Any punch list items noted during the final inspection shall be recorded by a Government representative and a copy given to the Contractor within 24 hours of the inspection. The Contractor must provide a written schedule showing completion dates for the punch list items.

14.3. After all discrepancies have been corrected the Contractor shall notify Contracting and request another inspection. Once work has met acceptable standards, as determined by SABER and Contracting personnel, the work shall be accepted.

14.4. A maximum of ten percent (10%) of the award price of each task order will be withheld from final payment approval until receipt, acceptance, and approval of all as-built drawings, warranty letters, equipment lists, operation and maintenance manuals, certificates and all other required documents have been received for the task order.

15. GOVERNMENT-FURNISHED EQUIPMENT/MATERIALS (GFE/GFM):

15.1. Government-furnished equipment and material is not to be furnished under this contract unless specifically authorized by the CO.

15.2. The Contractor, with his own forces, shall load and transport all Government-furnished equipment/materials, if any is to be provided, as described on the task order. The equipment/materials shall be transported from the Government storage area to the work site indicated on the task order. As unit prices include materials/equipment, work using GFE/GFM shall be accomplished by use of the non-prepriced items clause or the labor portion of an RSMeans line item for a similar installation that is agreed upon by the Contractor and the Government.

15.3. The Contractor shall follow the instructions of the Contracting Officer’s representative regarding the disposition of all Government-furnished property not consumed in performance of a task order.

16. SECURITY REQUIREMENTS:

16.1. The Contractor shall comply with security regulations imposed by the Installation Commander and the agency occupying the space where work is to be performed, including any necessary security clearances.

16.2. At a minimum, Contractor must submit an Entry Access List Form (EAL, Attachment 9) to be coordinated through Security Forces prior to entering the base. Any person that does not pass EAL screening may not enter the base until approved by Security Forces.

16.3. Prior to mobilization the Contractor shall provide the Contracting Officer or authorized representative a list of personnel requiring authority to work on Beale AFB. The list shall be kept current and the Contracting Office or authorized representative must be notified as to any changes in the list. The Contractor’s employees will be required to obtain and display employee identification as prescribed by Air Force directives. The Contracting Officer shall provide these requirements upon request.

16.4. Whenever facility security is breached to perform work required under this contract, the Contractor will be responsible for providing temporary measures in order to assure security is maintained at the level existing prior to construction. This may include such security items as fencing around a facility or closing all openings in a structure during non-work hours.

17. WORK BY THE GOVERNMENT:

17.1. The Government reserves the right to undertake performance, by whatever means available or necessary, of the same type or similar work as contracted for herein. To do so will not breach or otherwise violate this contract.

18. SCHEDULING WORK:

18.1. Before any work is initiated under an individual task order, the Contractor and Contracting, with the coordination of the CE representative and other base entities as needed, shall agree on a sequence of procedures for execution of the task order through a Pre-Construction meeting. Items discussed shall include: means of access to premises and facilities, space for storage of materials and equipment, delivery of materials and use of approaches, use of corridors, stairways, elevators, spaces, and restrooms for the Contractor’s employees.

18.2. Prior to any work being initiated the Contractor shall ensure that an AF Form 103 (Base Civil Engineering Work Clearance Request) has been coordinated and completed in its entirety by CE, and a Notice to Proceed (NTP) has been provided by the Contracting Officer. The Contractor shall not, under any circumstances, enter an “N/A” into any blocks on the form.

18.2.1. Ground disturbing work may not be performed within the rainy season; this…