ATT_3__PWS_STORM_WATER_MONITORING_AND_REPORTING-_1_YEAR_CONTRACT_129_DWATERS__rev_3.docx

PERFORMANCE WORK STATEMENT

FOR

STORM WATER SAMPLING AND MONITORING SUPPORT SERVICE

MARCH ARB, CALIFORNIA

PROJECT NO: PDPG 19-E01

452nd CIVIL ENGINEER SQUADRON 452nd MISSION SUPPORT GROUP

June 19, 2019

TABLE OF CONTENTS

PERFORMANCE WORK STATEMENT APRIL 2019

STORM WATER SAMPLING AND MONITORING SUPPORT SERVICE Page 13

PERFORMANCE WORK STATEMENT

STORM WATER SAMPLING AND MONITORING SUPPORT SERVICE

PROJECT NO: PDPG 19-E01

1. INTRODUCTION

This contract complies with the requirements of the National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Industrial Activities, Order NPDES No. CAS000001, also known as the California Statewide Storm Water Industrial General Permit (IGP) Order 2014-0057-DWQ, and all its amendments. This permit (hereinafter referred to as IGP) became effective on 1 July 2015. The permit application required the submission of a Storm Water Pollution Protection Plan SWPPP), which outlines how March ARB will comply with the permit. This contract prescribes work required in the SWPPP. The objective of this contract is to minimize the impact of storm water and non-storm water discharges (NSWDs) from sites and activities to surface waters through the implementation of pollution prevention management practices by monitoring the outflow of storm water, observing storm water management practices and making suggestions to modify practices to accomplish these goals.

Regulatory Background.

March Air Reserve Base (ARB) resides in the jurisdiction of the Santa Ana Region of the California Regional Water Quality Control Board (hereinafter referred to as the Regional Board). On 11 March 1994, the Regional Board issued March Air Force Base (AFB) an individual permit, NPDES No. CA 0111007, to discharge storm water associated with industrial activity from three outfalls (identified in the permit as Discharge Serial Nos. 001, 002, 003). The boundary of March AFB changed in 1996 when it was realigned and became an Air Force Reserve Base (ARB) as a result of the 1993 Base Realignment and Closure (BRAC) recommendations. The 2004 update to NPDES No. CA0111007, known as Order No. R8-2004-0033, NPDES No. CA0111007 included a redefinition of Discharge Serial Nos. 001, 002, 003, and 004 based on these new boundaries. This permit was renewed again on 18 March 2010 under Order No. R8-2010-0005, NPDES No. CA 0111007 and expired on 18 March 2015, but was administratively extended by the Regional Board.

On 27 April 2016, March ARB received a proposal from the Regional Board to rescind Order No. R8- 2010-0005, NPDES Permit No. CA0111007 and obtain coverage under the IGP. Based on discussions with the Regional Board, the individual permit was rescinded and March ARB received a notice to obtain coverage under the IGP. This contract has been written to comply with the IGP based on the rescission of Order No. R8-2010-0005, NPDES Permit No. CA0111007.

The base still operates under the Small MS4 Phase 2 NPDES Permit No. CAS 000004, Order Number 2013-0001 DWQ, (Small MS4) and their latest revisions as applied to a military installation. Therefore this contract is developed to meet the requirements of both the IGP and the small MS4 permit including all their amendments for water sampling, monitoring and implementation of Best Management Practices as outlined in those permits. Copies of these permits will be provided to the Contractor upon award of contract and as part of any solicitation upon request.

Storm Water Pollution Prevention Plan and Monitoring Implementation Plan.

March ARB developed a Storm Water Pollution Prevention Plan (SWPPP) to comply with the requirements of the National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Industrial Activities, IGP, which became effective on 1 July 2015 and a copy is located in Appendix A. The location of March ARB and the downstream storm water drainage system is shown on Figure 1.

Figure 1

March ARB is divided into 4 watersheds as shown on Figure 2.

Figure 2

The SWPPP provides more information on the watersheds, Industrial Activity Points (IAP), the internal storm water drainage system and outfall locations. The SWPPP also provides a March ARB Monitoring Implementation Plan (MIP). This contract is written to meet the requirements of that plan.

The objective of the MIP is to minimize the impact of storm water and non-storm water discharges (NSWDs) from industrial sites to surface waters through the implementation of pollution prevention management practices. The MIP for March ARB provided in the SWPPP shall be followed and is in accordance with the requirements in the IGP. The MIP includes and not limit to the following items:

Team members are assigned to conduct the monitoring requirements to include qualified Storm Water Pollution Protection Team members A description of the discharge locations as is provided in the SWPPP and shown as figure 1.0 in this contract.

Sample collection and handling procedures to be conducted in accordance with IGP Attachment H and as follows:

Visual observations shall be conducted at the same time sampling occurs at a discharge location.

Visual observations from containment areas should be conducted at the same time discharge is sampled.

Any bypass from Best Management Practices (BMPs) shall be sampled. BMPs are described in the IGP, Small MS4 and SWPPP.

The presence or absence of floating and suspended materials, oil and grease, discolorations, turbidity, odors, sediment, trash/debris, nutrient, and source(s) of any discharged pollutants are recorded from the observations.

Discharge locations that could not be visually observed during the sampling event or that from which there was no discharge at the time of the observation are recorded.

An explanation is included in the Annual Report for each sampling event visual observations not made. The same information/explanation will be provided in the applicable monthly progress report and visual observation.

Visual observation response procedures related to monthly visual observations and sampling event visual observations may include BMP maintenance, spill response, and follow-up with responsible IAP locations to respond to noted observations and to reduce the likelihood of future storm water contamination from that source.

Procedures for field instrument calibration instructions, including calibration intervals specified by the manufacturer will follow the requirements described in Attachment H of the IGP.

An example chain of custody form used when handling and shipping water quality samples to the lab is provided in Appendix A, SWPPP.

PROJECT INFORMATION

Project Number: PDPG 19-E01 Project Title: STORM WATER SAMPLING AND MONITORING SUPPORT SERVICE The Contractor’s place of performance shall be at March ARB, California. The Contractor shall be responsible for obtaining any base-specific documents through the Contracting Officer that may assist the Contractor in accomplishing the scope of work.

PURPOSE

The purpose of this contract is to perform sampling, analysis, and monitoring (SAM) activities, IAW the SWPPP that will provide information characterizing the storm water pollution effluents at March ARB to demonstrate and document the compliance status with the IGP, and Small MS4 as revised and to make suggestions as to BMPs that may be undertaken to reduce pollutants in order to stay in compliance.

GENERAL SCOPE

The Contractor shall furnish all supervision, personnel, plans, supplies, equipment, materials, transportation, and facilities necessary for or incidental to, the performance of work set forth herein, except for Government furnished equipment provided as stated in section 8. The Contractor is responsible for safeguarding sensitive information. The Contractor shall be responsible for identifying and complying with all applicable requirements of the permits, regulations and laws listed in Section 9 in performing the work. The Contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation that pertain to the required storm water sampling and documentation required.

The Contractor shall provide the following tasks as outlined in the contract Line Items described in section 8. The work involves conducting monthly observations of the entire March ARB drainage system to include the required sampling, analysis and monitoring (SAM) of non-storm water flows as outlined in Section 8; Conducting sampling and analysis of 7 fixed sampling locations during rainfall events as well as other locations required to analyze the source of upstream pollutant flow; and conducting a one-time annual survey of the entire drainage system to include GPS mapping of the system and all fixtures and equipment that make up a part of that system. In conducting those three elements the contractor shall implement various BMPs or maintain or repair existing BMPs that are appropriate to prevent March ARB from coming in non-compliance with the IGP and the Small MS4, based on observation and sampling results indicating potential exceedance of pollutant parameters stated in the permits and SWPPP.

The Contractor shall conduct the SAM activities to include data analysis, and provide profile information characterizing the storm water effluents, nutrient loads and potential sources at the installation. The results are applied to determine the status of compliance with the California IGP and Small MS4 NPDES permits. Based on the findings, the Contractor shall generate reports as described in Section 8 demonstrating compliance.

Requirements include, but are not limited to, the submission of accurate, on-time, quality deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, development of the most cost-effective and technically sound approach or solution in efficient management of this work as described in the Contractor’s Work Plan, described in section 8.1.

The Contractor shall utilize expertise in recognizing and addressing problematic issues to successfully execute this work. The Contractor shall make suggestions for improvements to the SAM and BMPs relative to general and site-specific regulatory requirements that pertain to the work and maintain currency with changing DoD regulations and federal, state, and local statutes and regulations. The Contractor is responsible for completing the work IAW its WORK PLAN and this PWS to the satisfaction of the Contracting Officer and the assigned Contracting Officer’s Representative (COR).

The Contractor shall ensure storm water sampling and suggested actions are performed and developed in a manner that will maintain March ARB at a baseline effluent status below the storm water regulation and reference permits’ annual average and instantaneous numerical action levels (NAL / TNAL) or benchmarks for the monitored parameters at March ARB, if at all possible through changes in sampling locations and combining sampling results as appropriate and allowed by permit.

The Contractor will provide a Work Plan to include a project Sampling and Analysis Plan (SAP) with a Quality Assurance Plan, 20 days after NTP. The Contractor is responsible for ensuring its personnel has proper and adequate qualification and current training to perform work on-base.

The Contractor will provide a training record or equivalent experience showing field personnel are proficient and have received training, including but not limited to properly collecting storm water samples and field measurement in accordance with industry standards, Title 40 Code of Federal Regulation Part 136, and the reference permits.

QUALITY ASSURANCE.

The government will periodically evaluate the Contractor’s performance through on-site inspections during the work activities and review of the Contractor’s enforcement of its quality control plan. A Quality Assurance Plan has been developed by the Government outlining this process. The Contractor shall develop a Quality Control Plan approved by the Contracting Officer and follow that plan throughout the performance of the contract.

LABORATORIES.

Laboratory selection:

The Contractor shall select an approved and certified by California, laboratory with analytical capabilities sufficient for the methods specified and adequate to handle the projected analytical load during all field activities. The Contractor shall develop and document project specific data quality objectives, designed to ensure adequate quality of samples collected, to support project decisions. The Contractor shall ensure all hard copy and electronic data deliverables supplied by the lab are complete and adequate to support the quality and usability described in this PWS. Data package shall include all information required to re-create the analysis, including correspondence with the lab on QA/QC exceedances and documentation of corrective action.

Laboratory sample results shall be reported in a consistent and standardized format. The format of the sample results page must clearly identify, as a minimum, the sample number, location, test methods, analytes, concentrations, method detection limit (MDL), reporting limit (RL), minimum limit (ML), dilution factor, units of measure, applicable regulatory limit, max holding time, a measure of the reliability of the result (i.e., qualifier, flag), date the sample was collected, received, analyzed, and reported, the name of the analyst, and any other pertinent information. An elevated level, non-compliance finding, and QA/QC issues shall be identified and discussed in the lab results and lab report, respectively. The Contractor will review storm water analytical reports for compliance to discharge limits, and provide a summary of all field parameters, detectable analytes tabulized with original chain of custody documentation applicable to the report in addition to the delivery ticket, supporting documents and invoice.

Laboratories used by the Contractor shall be able to provide electronic reporting submittal (i.e., Excel data file and Acrobat file compatible with California SMARTs, CIWQS, or AF WET system). All laboratories shall be capable of meeting Data Quality Objectives (DQOs) specified in 40 CFR 136 and related regulatory requirements. The analytical capabilities of the laboratory shall be sufficient for the methods specified in the permit and related regulatory requirements, and the laboratory shall have sufficient throughput capacity to handle the necessary analytical load during the field sampling activity. The Contractor shall submit to the Contracting Officer a copy of the current California certification for each of the labs it intends to use to support this contract. A Laboratory Plan, showing how the laboratories meet these requirements, shall be available and provided to the Contracting Officer upon request.

RAW DATA

The Contractor shall maintain complete records on raw data for each sample. At a minimum, the records shall include the date of receipt of the sample, description of the sample, sample number, name of the person performing sample collection and analysis, and any unusual problems encountered during the analysis of the sample that might affect the integrity of the sample results. This information shall be readily available to the March ARB for a period of 5 years from the date of sample analysis. Information requested from the lab concerning historical sample analysis shall be provided to the Contracting Officer within 5 working days from request date at no additional cost to the Air Force.

DETAILED WORK TASKS (CLINs) Work will be conducted in accordance with the following tasks or contract line item numbers (CLIN). The Contractor will prepare its cost proposal based on the work described in each CLIN. Invoices for work performed will be prepared based on the work performed to accomplish each CLIN.

CLIN 0001 – Work Plan Development and Submission Upon Notice to Proceed (NTP), the Contractor will prepare a project-specific Work Plan, which will include quality assurance procedures and processes and use it as a tool to implement the PWS.

The Work Plan shall include:

Organization Chart of the Contractors team to perform each CLIN Key personnel who will lead the Contractors teams to include:

Project Lead, Site team leaders, Equipment technician lead or sub-contractor, Laboratory lead, key water resource engineer to make recommendations on compliance issues Pre-Event planning activities Site Visits to include PMI and Good Housekeeping procedure at 900MAX site and facilities Monitoring procedures and processes Observation process Lab procedures and chain of custody procedures and documentation Report preparation and outlines Sample submission forms of key data Sample checklists and forms used in field work and lab work Key sub-contractors and vendors Quality assurance procedures for monitoring, data collection, laboratory analysis and report preparation.

Environmental Protection Plan (EPP) as required in the March ARB Environmental Protection Guide Specification and the contained template EPP.

Work Plan will be delivered within 20 business days of NTP.

Quality Control Plan (QCP).

The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with the contract, the Work Plan, applicable laws and regulations, permits, industry standards and accepted best practices. The Contractor will develop project specific data quality objectives to ensure data of adequate quality are collected to support project decisions. The Contractor shall develop and implement quality control procedures to identify, prevent and ensure non-recurrence of defective services. Quality control procedures should present all aspects of quality control, to include the responsibility for surveillance, description of records to be kept and corrective actions to be taken to correct unsatisfactory performance. Contractor shall develop and maintain a Quality Control plan to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring.

The Contractor shall also provide the Contracting Officer with a Quality Control report for each sample analysis performed along with the Analysis Report described in Section 6. The Quality Control report will include, but not be limited to, a case narrative detailing an assessment of accuracy, precision, completeness, representativeness and comparability of the data. The letter narrative will also discuss all field and laboratory QA/QC sample results, including written explanation for any sample results that are questionable, the data qualifier applied, the QA problem encountered and the corrective action taken. The report will contain a certification signed by an authorized and designated laboratory personnel, stating that the analysis was performed within acceptable limits according to quality control/quality assurance specifications of the method used for the quality control test, and the date the quality assurance test was performed.

QCP will be delivered within 20 business days of NTP with the Work Plan.

CLIN 0002.- Monthly Visual Observations And Maintenance of Air Force Furnished Equipment.

Monthly Visual Observations (IGP Section XI.A.1). Upon NTP and approval of the Work Plan by the Contracting Officer, the Contractor will deploy to the work site IAW its work plan and shall perform and document monthly visual observations for the entire March ARB drainage system to include IAPs, run-ons, and outfalls as shown on Figure 3 and described in the SWPPP. In the event that a QSE occurs in the same month, the QSE and monthly activities and report will be combined and not duplicated. A maximum of 12 independent monthly Observation site visits are proposed The contractor shall observe any non-storm water flow and conduct SAM activities and necessary laboratory analysis of those flows. Existing BMPs and outfalls shall be observed, documented, and maintained to perform as planned and changes to BMPs shall be made to prevent March ARB from being in non-compliance with the IGP or Small MS4 permits. All monitoring equipment provided by the government shall be checked for calibration, download data, and maintenance performed. Any observations of potentially non-compliant activities or authorized non-storm water discharge (NSWD) shall be reported to base Environmental (CEV) as soon as practicable with written details to follow within 24 hrs. Likewise, a prompt verbal notification of a NAL exceedance shall be followed in writing within three (3) days of knowledge of the NAL exceedance occurrence with details for a planned SAM schedule on the next QSE. Upon direction by the base Environmental Project Manager (CEV) through the COR, Contractor shall upload all sampling and analysis results from the QSE or pertinent document and technical report via the California Storm Water Multiple Application and Report Tracking System (SMARTS) Database or AF system within 15 days of direction.

Figure 3Monthly Visual Observation Report. The Contractor shall provide a Monthly Visual Observation Report, which shall include, but not be limited to, changes to IAPs, BMPs, or SWPPP, equipment calibration and data download, weather log and sampling event COC (if occurred), field data and site maintenance sheet, visual observations to include debris type and quantity and how disposed, photos, analytical reports, NAL discussion, and a summary of non-compliance with supporting documentation. The submittal shall be formatted to support the filing of the Annual report. The non-compliance supporting documents will provide details of all the non-compliance that occurred during the monitoring period, identify the permit citation where the non-compliance is exempt, the corrective action taken or planned, and suggested strategy, if applicable.

Government Furnished Equipment. The Contractor will operate, calibrate and maintain the Government furnished automatic refrigerated sampler, Sigma 900 MAX, accessories, and housing at the four outfalls shown and circled in blue on figure 4 IAW manufacturer’s specification. The Contractor shall implement the six minimum BMPs, such as good housekeeping, preventive maintenance, and quality assurance and recordkeeping associated with these outfalls and Sigma 900 MAX facilities. The Contractor will clean and document the quantity and type of accumulated materials removed from the monitored outfalls and vicinity areas in conjunction with the monthly visual observation visit and the QSEs visits. The Contractor shall also inspect, test and maintain related BMP measures not limited to lubricating the skimmer pumps and SPCC gate motor for proper operation.

Figure 4 Estimate of Repairs. Any item of equipment which is beyond economical repair or which cannot be calibrated shall be identified for replacement. The Contractor shall prepare a cost estimate of any repairs or replacement necessary to include manufacturer specification sheets of the proposed replacement. The Contractor is expected to replace minor parts which may wear during a year’s operation as part of this task.

CLIN 0003. - Routine Wet Weather Sampling and Analysis (SAM).

Upon NTP and approval of the Work Plan by the Contracting Officer, the Contractor will deploy to the work site during each Qualified Sampling Event (QSE) IAW its work plan and conduct SAM activities, as necessary, at the 4 outfalls circled in blue on Figure 4, the 3 perimeter run-on entry locations circled in red on Figure 4 and IAPs as defined by the Multi-Sector General Industrial Permit (IGP) and the base plan. The Contractor shall conduct two QSEs SAM in the first six months of the contract performance period, if these events occur, and two QSEs in the last six months of the performance period. Samples collected shall be analyzed for constituents specified by the IGP and SWPPP. The Contractor shall collect, analyze, and report storm water sample results IAW section 6 and shall combine samples as necessary to show compliance with the IGP and Small MS4.

During each QSE, Contractor shall document visual observation and collect water samples IAW the IGP and SWPPP at four drainage outfalls on-base, of which two are runoff from the airfield flight line apron. The Contractor shall use the Government furnished monitoring stations and equipment described in paragraph 8.3.3. The samples will be laboratory-tested for Total Suspended Solids (TSS), and Oil and Grease (OG) analysis, and field measurements shall include pH, temperature, flow rate and duration estimate, turbidity, dissolved oxygen, and specific conductivity as described in the approved Contractor‘s Work Plan and paragraph 5. The Contractor shall provide a log of QSE date, if water sampling and observation occurred, and an explanation if not performed.

The Contractor shall also collect, during each QSE, water samples at the three perimeter run-on entry locations shown on Figure 4. The run-on at the installation perimeter consists of two of three locations parallel to the Interstate and a location on Riverside Drive. The samples will be tested for the same TSS, OG analyses and same field measurements pH, flow rate, etc. will be obtained as those collected for the water samples at the drainage outfalls on-base. Additional tests for total nitrogen, total phosphorus, shall be run for these run-on samples and the samples collected at the drainage outfalls. A separate COC will be prepared for the run-on storm water sampling, and the additional tests The Contractor shall perform and document visual observations for all QSE sampling events. The contractor shall observe any non-storm water flow and conduct SAM activities and necessary laboratory analysis of those flows. Existing BMPs and outfalls shall be observed and maintained to perform as planned and changes to BMPs shall be made to prevent March ARB from being in non-compliance with the IGP or Small MS4 permits. All Non-compliance observations shall be reported to March ARB Project Manager (CEV) through the COR as soon as practicable with written details to follow within 24 hrs. Likewise, a prompt verbal notification of a NAL / TNAL exceedance shall be followed in writing within three (3) days of knowledge of the NAL / TNAL exceedance occurrence with details for a planned SAM schedule on the next QSE. The Contractor shall upload all sampling and analysis results or pertinent document and technical report via the California Storm Water Multiple Application and Report Tracking System (SMARTS) Database within 15 days of being directed by the COR.

During each visit, the Contractor shall provide housekeeping maintenance for all structural BMPs for each outfall to include, but not limited to: removing floating debris or algae from the oil water retaining basin, from the airfield Stormwater drainage, tumbleweeds and debris from all drain grates, and removal of accumulated trash or dirt buildup at the sampler weir, flow sensor, and sample collection tubes or at any other BMPs used by the contractor.

The Contractor shall monitor during the QSE the sampling results for exceedance of NAL / TNAL concentrations in the IGP in order to take appropriate action. If the test results show that a constituent exceeds its annual and / or instantaneous NAL concentrations, the Contractor shall develop a plan for action not limited to conducting additional or modified SAM during the next qualified rain event and promptly notify, in writing, the COR of the planned schedule activities to maintain baseline compliance status for all required constituents to the extent feasible. After a QSE’s NAL exceedance occurrence, the Contractor shall identify and include key upstream locations to be sampled in conjunction with the drainage outfall sampling during the next QSE. This scope of work is limited to 4 QSEs SAM activities and additional QSEs must be requested by the Contractor in writing and authorized and approved by the Contracting Officer in consultation with CEV. If less than 2 QSEs occur in the first 6 months, the contractor shall conduct the remaining QSEs which did not occur in the second six months. The Contractor shall not proceed to conduct SAM on more than the 4 QSEs in this CLIN.

The Contractor shall prepare a QSE Monitoring Report to include, but not be limited to equipment calibration, weather log, sampling event COC, field data and site maintenance sheet, visual observations, photos, analytical reports, NAL discussion, and a summary of non-compliance with supporting documentation. The submittal shall be formatted to support the filing of the Annual Report. The non-compliance supporting documents will provide details of all the non-compliance that occurred during the monitoring period, identify the permit citation where the non-compliance is exempt, the corrective action taken or planned, and recommended strategy, if applicable. The Contractor’s visual observations shall include recording estimated quantity and type of materials removed during housekeeping/cleaning of the monitored areas, immediate on-site upstream field survey and tracing of contributing pollutant source based on any unusual observation of discharge noted at the outfalls during the site visits for any purpose not limited to collecting samples, downloading sampler data, or operating the sampler.

Monitoring Report shall be transmitted on a signed certified company letterhead by the Contractor’s PM and include: (1) an executive summary discussing compliance or violation of the permit and the effectiveness of the MIP and BMPs; (2) a table of all monitoring data, including identification of water quality criteria, and calculated data based on monitoring results and field measurements; (3) identification of permit citation and description of any non-compliance and any action taken or planned, (4) a discussion of the works performed and all monitoring results, including supplemental sampling and additional sampling, if applicable; (5) a map of sample locations, and (6) attachment of supporting documents, such as analytical reports, field data sheets, pH meter calibration log, etc.

The QSE Monitoring Report shall be prepared NLT 15 days after each site visit.

CLIN 0004. - Survey of Outfalls in Compliance with Municipal Storm Water Observations and Sampling The Contractor shall conduct a survey of outfalls shown on the March ARB storm drainage map, figure 1, update the map if needed, and prepare a Municipal Storm Water summary report with discharge characteristics, accumulated content by type and quantity, photos of outfalls surveyed and any sampling and analysis results.

The Contractor shall be furnished previous GPS based maps in GIS format of the entire drainage system and the last annual survey data. The Contractor shall use Global Positioning System (GPS) surveys and points to identify all field locations and shall mark all points surveyed and document each MS4 structure ID, their conditions and accumulated content by type and quantity on a field survey form. The survey shall evaluate and rate the cleanliness of each point based on obstruction. Heavy rating will include high priority criteria for cleanout of catch basin in Section F.5.f.6 (ii) 1 - 5 The MS4 site survey will also assess and document the level of trash accumulated along the curbs of street and in the MS4 points in accordance with the TAMLE’s California Trash On-land Visual Trash Assessment protocol to establish qualitative estimates of trash generation level.

The Contractor shall conduct field surveys of the drainage and outfall sampling as required by Section F.5.d.2. of the Small MS4 Permit. Approximately 10 locations will be sampled and analyzed for nine (9) parameters in Table 2 of the MS4 Permit, if flow of water is present, and the source is unknown. The Contractor shall submit all sampling and analysis results of the discharge characteristics to identify compliance and non-compliance with the action level concentrations in Section F.5.d.2 of the Permit within 20 days of obtaining the lab results. Points to be surveyed include catch basins, drain inlets, storm drains, manholes, headwall culvert, installed structural storm water controls and any other access points leading to the Stormwater system not on the map and the locations of the 10 sample points.

In the event the test results show the action level concentrations in Section F.5.d.2. are exceeded, the Contractor’s field data worksheet for the drainage survey shall contain sufficient details of the immediate area or vicinity of the sampling location observed for potential source or suspect activity contributing to the water sample collected.

One of the ten (10) locations surveyed will be located at the end of the C-17 ramp, where two storm-drain piping daylight. In addition to the nine (9) parameters in Table 2 of the Permit, any water sample collected at this location will also be tested for total nitrogen, total phosphorus In addition, the Contractor shall identify any maintenance issues with installed structural storm water controls, assess its effectiveness and provide recommendations for improvements.

A Municipal Storm Water Summary Report shall be prepared to include, and not be limited to, an update of the drainage map with location, date, observer name, and finding of condition, including water or accumulated material or new drain inlet, photos, field measurements, test result, and compliance summary and support documentation. The report’s Appendices will include a summary of all field survey visual observations, annual outfall flow estimations, and site survey sampling data in table format and depicted graphically. At minimum, the Appendices will contain four maps of which (1) one is an update MS4 Map identifying changes from the site survey; (2) one is titled MS4 Inlets Sampling showing the Locations of MS4 points where samples were collected or liquid was present; (3) another is titled MS4 Inlets Requiring Maintenance depicting the Locations of MS4 points needing cleanout; and (4) the last one titled MS4 Inlets Trash TAMLE Rating Medium or High identifying the Locations of MS4 points with TAMLE Rating of Medium or High.

The digital submittal of the Municipal Storm Water Summary Report shall be provided in both integrated format and an editable format for update and reproduction. At least two hard copy of the final submittal shall be delivered. All GIS and or CADD files shall be compatible with March GIS and CADD software.

CLIN 0005.- Annual Report The Contractor shall prepare the Annual Report incorporating all sampling, observations, and analytical information, monitoring and site reports, site survey, etc.

The Annual Report shall be submitted 30 days prior to the end of the performance period of this contract.

If sampling results indicate a NAL or TNAL exceedance, the Contractor will comply with the applicable exceedance response action (ERA) in Section XII of the IGP, and take appropriate action to return to Baseline status. If the sampling results show a NAL or TNAL exceedance of the same parameter in a subsequent reporting year, the Contractors’ Qualified Industrial Storm Water Practitioner (QISP) shall complete a Level 1 Exceedance Response Action (ERA) evaluation and prepare a Level 1 ERA Report for review and regulatory (R/R) submittal. The ERA evaluation shall also identify potential/recommended BMPs and provide a detailed description of SWPPP revision necessary to prevent future exceedances and provide a cost estimate for each BMP. The draft report shall be submitted to the Contracting Officer for review 15 days after receipt of sampling results. And a final report submitted 15 days after receiving review comments to the Contracting Officer for submission by March ARB to the regulatory agencies.

If the sampling results show a NAL or TNAL exceedance of the same parameter in Level 1 status, the Contractor will comply with the applicable exceedance response action (ERA) in Section XII of the IGP, and take appropriate action to return to Baseline status. If the sampling results show a NAL or TNAL exceedance of the same parameter in Level 1 status, the Contractors’ Qualified Industrial Storm Water Practitioner (QISP) shall suggest and complete the (best achievable) demonstration per its requirements outlined in Section XII and prepare a Level 2 Exceedance Response Action (ERA) plan, and subsequently a Level 2 ERA Technical Report for review and regulatory (R/R) submittal. All ERA BMPs Demonstration shall identify potential/recommended BMPs and provide a detailed description of SWPPP revision necessary to prevent future exceedances and provide a cost estimate for each BMP. The draft report shall be submitted to the Contracting Officer for review 15 days after receipt of sampling results. And a final report submitted 15 days after receiving review comments to the Contracting Officer for submission by March ARB to the regulatory agencies.

GOVERNING GUIDANCE.

Contractor shall comply with and not limit to:

Energy Independence and Security Act (EISA) Section 438, Federal Water Pollution Control Act (Clean Water Act), 33 U.S.C. 1251 AFI32-7041, Water Quality Compliance AFI 32-1067, Water and Fuel Systems AFI 32-7001, Environmental Management AFI 90-201, Air force Inspections System

AFI32-10112INSTALLATION GEOSPATIAL INFORMATION AND SERVICES

California State Water Resources Control Board’s General Industrial NPDES Permit No. CAS000001, Order No. 2014-0057-DWQ, (IGP), Waste Discharge Requirements for Discharges of Storm Water Associated with Industrial Activities Excluding Construction Activities, adopted on 2014 and its amendments;

California State Water Resources Control Board’s General Industrial NPDES Permit No. CAS000001, Order No. 20xx-xxxx-DWQ, (IGP), Waste Discharge Requirements for Discharges of Storm Water Associated with Industrial Activities Excluding Construction Activities, adopted on November 2018 and its amendments;

NPDES Small MS4 Phase 2: California NPDES General Permit for Storm Water Discharges from Small MS4 General Permit (Order Number 2013-0001 DWQ, NPDES General Permit No. CAS 000004) and its amendments;NPDES Small MS4 Phase 2: California NPDES General Permit for Storm Water Discharges from Small MS4 General Permit (Order Number 2017-xxxx DWQ, NPDES General Permit No. CAS 000004) adopted on December 2017, and its amendments;

Regional Water Quality Control Board, Santa Ana Region’s Resolution for Nutrient TMDL for Lake Elsinore and Canyon Lake (RWQCB Order No. R8-2004-0037) and amendments.

Storm Water Pollution Prevention Plan, most current edition and all amendments, March Air Reserve Base, CA;

Department of Defense (DoD) and Air Force (AF) directives other applicable federal, state and local laws and regulations, and related Department of Defense (DoD) and Air Force (AF) directives.

March ARB Environmental Protection Guide specification. Latest edition to be provided in RFP.

SUBMITTALS.

All submittals shall be submitted with enough time to allow for the 14-day Government review period. The Contractor shall identify long lead items to ensure proper submittal review time. The Contracting Officer is the only Government representative authorized to receive contract materials on behalf of March ARB. All submittal items/packages shall be delivered directly to the Contracting Officer for the project. Once received, the Contracting Officer will log the materials, date stamp them, and send them to the 452 MSG/CEV Project manager. The Project manager shall be responsible for timely on-base distribution for effective review and reserves the right to determine whether or not review meetings are required.

AF Form(s) 3000.

Each submittal shall contain a completed Air Force Form 3000, Material Approval Submittal. This form is easily obtained from the Air Force E-Publishing website at: http://www.e-publishing.af.mil/. The Contracting Officer will not accept any submissions that do not contain a complete AF Form 3000.

Government Review Period.

The Government shall be permitted a technical review period, of not less than 14 calendar days for all submitted materials, unless stated otherwise in this PWS. These materials include but are not limited to: submittal packages (i.e. site plans, drawings, and supporting documents), requests for information (RFIs), material submittals, work plans, etc.

Submittals shall be submitted with a responsiveness summary, indicating how each comment was addressed. The Contractor shall not incorporate its Government review comment response(s) into any Final Report unless the Project Manager has indicated, in writing, that the Contractor's response appropriately addresses the Government review comments.

Hard Copy Electronic Copy (CD)

QCP

Health and Safety Plan

Laboratory Plan

Progress Report (AF Form 3065)

Progress Schedule (AF Form 3064)

AF Form 103 (Inspection of Government Equipment)

Meeting Minutes

Quality Control Report and Analysis Report (Lab work)

Environmental Protection Plan

WORK SCHEDULE/PROGRESS.

AF Form(s) 3064.

Contract Schedule (AF Form 3064): Within 10 days after contract award or at the pre‐work conference, whichever is later, the Contractor shall submit to the Contracting Officer a work schedule.

AF Form(s) 3065 Contract Progress Report (AF Form 3065): No later than 24 hours after an onsite event or monthly, whichever comes first, the Contractor will submit AF Form 3065, Contract Progress Report, signed by the Contractor’s representative. The work elements and percentages for each element stated on the AF 3065 will be identical to the work elements and percentages on the AF 3064.

The Progress Report will also include:

Summary of Work, Non-compliance, Results and Recommendation Action Taken or Planned;

Attachments of Field Report, Analyses Report, QA/QC Report, Drawing/Map, Photo, Chain-of-Custody)

ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The Contractor shall provide management, planning, performance measurement, and cost status reporting pertinent to the performance of the requirements identified in this PWS.

Meetings Requiring Attendance The Contractor shall participate in and/or facilitate on-site meetings as required by this PWS. The purpose of these meetings include, but are not limited to, contract discussions, progress reviews, project scoping, planning, location and test results reviews, project status, and the general exchange of information concerning current and future activities. The Contracting Office (CO) shall arrange for a suitable location for all meetings. The 452 MSG/CEV Project Manager shall ensure the appropriate March ARB agencies attend meetings to provide necessary information or briefings to facilitate the success of the contract effort. The Contractor shall prepare and submit minutes for all meetings attended.

Planning Meetings Post Award Meeting. After the issuance of Notice to Proceed (NTP)), the Contractor shall attend a post award meeting at the base or other location specified by the Contracting Officer. The purpose of the meeting shall be to familiarize the Contractor with the work addressed under this contract.

Kick-off Meeting. The Contractor shall coordinate the date and time of this meeting with the Contracting Office. The agenda for this meeting will include, but not limited to, access to the site locations, briefing by other March ARB units, an organizational chart of Contractor project personnel for each scheduled task, plans, qualification and lab certification, and other issues related to this contract.

Work Plan Review Meeting.

General Meetings The Contractor shall also support meetings and teleconference to discuss issues that pose a constraint to the schedule or to the project completion. The Contractor shall schedule these meetings within the same day or next business day as issues arise.

Change of Contractor’s Personnel.

An organizational chart displaying key personnel involved in the effort and their respective labor categories shall be submitted within 10 days of the notice to proceed. The Contractor shall notify the Contracting Officer of all professional personnel to work on specific tasks under this contract. The Contractor shall notify the Contracting Officer of any significant changes in project personnel, along with the steps that the Contractor is taking to ensure there are no impacts to the schedule or costs associated with individual tasks. The Contractor shall also identify to the Contracting Officer all sub-contractors to be used under this Contract prior to work being initiated. The Contractor shall provide information about the qualifications of the sub-contractors to the Contracting Officer prior to utilization.

Notification:

The Contractor is required to immediately notify March CEV personnel of critical issues that may affect the contract performance, compliance with permit requirements and/or human health and the environment. On critical issues, oral notification should be made immediately followed by written notification as soon as practical. The type of issues that require notification include, but are not limited to, health risks, spill, unusual weather condition, change in critical personnel, any discharge that is not in compliance with permit limits and any failure to sample as required.

Reports:

The Contractor’s annual report will contain all recommendations and findings along with the documentation and data obtained as part of the work. The Contractor shall prepare and submit a draft and final annual report in accordance with and as defined by reference 9.1.11. The report shall discuss, summarize, and analyze all field data, observations, lab report, sampling and analysis, trends, graphics and any field survey and evaluation results. The reports shall address and provide a task progress status for each outfall and/or facility site. The Contractor shall respond to all Contracting Officer comments on the draft reports and incorporate those comments in the final reports as applicable. The Contractor shall prepare a separate report to include only the permitted outfall analytical data and visual observation report. The Contractor shall deliver reports, data, and other documentation as required by this Contract, documenting the results of various environmental activities conducted during the course of project tasks. Only an electronic report submittal are required. An electronic report shall be provided in both native format file (word, excel, etc.) and Adobe Acrobat file (pdf).

Report Documentation. The reports presenting data, analyses, and recommendations shall be prepared in a standard format as provided in a clear and concise manner. The report shall be referenced and footnoted. Appendices shall include backup documentation including search methodology, search history, sources contacted, calculations, and assumptions used to reach conclusions. Data shall be summarized in a table and graphics provided if applicable. All site drawings shall be of engineering quality with sufficient detail to show interrelations of major features on the site map (i.e., north arrows, keys, scales, etc.). A decimal paragraphing system shall be used. A report title page shall identify the report title; service agency, and date. The responses and reports will reflect a high degree of professionalism and will be factual and editorially correct. The Contractor PM will sign and certify all deliverables on company letter head transmittal.

Analytical Reports: All reports for storm water monitoring must include lab analyses, QA/QC data, QC case narrative, COCs and a cover letter signed and certified by the laboratory director.

Proprietary Information.

All materials gathered and/or developed in the performance of the tasks listed in this PWS shall be the property of March ARB and shall only be used by the Contractor and their subcontractors for the execution of this PWS.