DYESS AFB ODR - SOW Amendment 1.pdf

STATEMENT OF WORK

2 February 2026

ASSEMBLY, AND INSTALLATION

OF FRONT DESK AND CABINETS FOR OUTDOOR REC DYESS AFB, TEXAS

1. Description of Work. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items necessary for the removal of remaining furnishings, assembly & installation of new furnishings in accordance with this statement of work, any attached appendices, manufacturer standards, applicable US laws, commercial standards, and business practices.

1.1 Installation. All furniture must match in style creating a flow throughout the entire section.

Contractor will use photos in Appendix A as a reference need to match as close as possible to the samples. The contractor shall provide all required labor, material, tools, and equipment to perform the following tasks.

a. Front Desk Countertop Services:

I. Relocate existing entrance front desk and countertops to specified location within the facility or, if required, to a designated Outdoor Rec trailer.

II. 100% Acrylic solid surface

III. Countertop color to match Corian – Red Mahogany – Or equal

IV. Counter edge to be waterfall or half round.

V. Backsplash to be installed on walls as necessary. Backsplash to be a 4” tall separate piece with a square edge top.

VI. All edges of countertops shall be caulked with a paintable silicon latex caulk where it meets the wall to eliminate gaps, create a water-tight seal, and to create a finished edge.

VII. Counters to be secured to cabinet base per industry standard.

VIII. Contractor shall prepare and submit product approval/signoff sheets for all products and materials.

IX. The Contractor shall submit draft drawings and/or photographs depicting the proposed work prior to commencement of performance. Draft submittals are for Government review to ensure alignment with the Statement of Work requirements and do not constitute final approval or authorization to proceed.

b. Cabinets Services:

I. Remove and relocate existing cabinets to specified location within the facility or, if required, to a designated Outdoor Rec trailer.

II. Provide new cabinets as per standards in Appendix A

III. Contractor is Required to provide a sample to the ODR team to accomplish the desired stain color for this project.

IV. Follow “Cabinet Standards” in Appendix A

V. Contractor shall prepare and submit product approval/signoff sheets for all products and materials.

VI. The Contractor shall submit draft drawings and/or photographs depicting the proposed work prior to commencement of performance. Draft submittals are for Government review to ensure alignment with the Statement of Work requirements and do not constitute final approval or authorization to proceed.

VII. Modifications to quantity due to error by contractor will be the sole responsibility of the contractor

d. Painting Services:

I. Contractor shall prepare and submit product approval/signoff sheets for all products and materials.

II. Contactor shall submit to Resource team any/all additional requirements that are necessary to complete the project: Storage need/recycling options/trash containers/etc. Photos are encouraged to illustrate conditions.

III. The appearance of the dried paint and stain shall be a smooth, flat, uniform finish with no visible laps or brush strokes.

IV. A single completion walk through will be performed with the ODR Manager (or single appointed representative) and paint contractor representative. This walk through is to determine any reasonable punch list items. Once these punch list items have been remedied to the satisfaction of the ODR Manager (or single appointed representative) the job is considered finished.

1.0. Operational Test. The contractor shall conduct operation test in accordance with manufacturer’s standard to meet commercial practice and to ensure the system is functional.

1.1. Work Schedule. The contractor shall coordinate with the Government Representative (GR) for the establishment of performance schedule and submit a work schedule to GR no later than (NLT) 15 duty days prior to commencement of work. The contractor shall not deviate from the approved schedule without obtaining prior approval from the GR. Schedule will include timeframe for each individual service to be completed.

1.3. Warranty. The Contractor shall warranty all material and workmanship for a period of one year from the date of acceptance by the government.

2.0. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday from 0900 – 1700 except US Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Exceptions shall be coordinated in advance and approved in writing by the Contracting Officer (CO) or GR.

2.1. U.S. Recognized Holidays.

1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

*American holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.2. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the CO or GR and shall do so at no additional cost to the Government.

The Contractor must make his/her request to the CO or GR five (5) calendar days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces. If such forces are reasonably available, the CO or GR may authorize the contractor to perform work during periods other than normal duty hours/days.

2.3. Temporary Work Stoppage. In the event the U.S. Government requests a temporary shutdown of the facility, the contractor will be notified in writing by the CO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the CO.

3. Disposal of Materials. All debris materials generated under this contract such as scrap, salvage material, industrial waste, non-recyclable materials, and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with all applicable federal, state, and local regulations. During the progress of the work, discarded paint materials, rubbish, cans and rags shall be removed from the project site at the end of each workday.

4. Inspection/Acceptance. Upon completion of above work, acceptance inspections shall be conducted by the contractor and the GR. If any deficiencies are found during the inspection, the contractor shall make correction(s) as required, at no additional charge to the Government.

Contractor will be held liable for all damages during installation of furniture.

5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government. The Contractor shall notify the CO within one (1) business day of damage to Government property or equipment during the execution of the contract.

6. Government Furnished Properties and Services. The Government will provide reasonable utilities and work space for the contractor to perform the requested duties. The Contractor will provide all equipment and storage space necessary to perform tasks. No covered or secure storage areas will be made available to the contractor. Storage of materials or equipment inside of a government facility shall be coordinated and approved by CE in writing.

6.1. Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted. Contractor personnel will ensure facility cleanliness is maintained at all times.

6.2 Telephones. The Government will not provide telephone services. If available, the Contractor may use government phones in a case of emergencies or during field and site work.

No long-distance telephone calls will be authorized.

7. Restricted Area/Access Coordination. The GR is responsible for coordinating with the facility manager/user/occupant/requester to provide access, escorts, or temporary visitor access badges for contractor personnel while performing SOW duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

7.1 Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area. Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

The project area of security exists in “GENERAL ACCESS” areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

8. Installation Access. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The GR will provide information necessary to obtain identification cards. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

NOTE: Failure to turn in badges will result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by Pass and Registration Office to the employee and the contractor.

8.1. Dyess Form 173. The Dyess AFB Form 173 is subject to the privacy act of 1974, Authority: 10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation.

8.1.1. Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. The Visitor Control Center no longer issues temporary passes to contractor personnel unless they have already been previously identified on an executed Dyess Form 173. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry, and turned over to Abilene Police Department.

8.1.2. The approving authority (individual on the 577) can make “ink changes” in red ink to correct any errors noted on the form. All changes have to be initialed by the approval authority.

8.1.3 .All individuals with Dyess Form 173’s will still continue to be processed via the Texas Law Enforcement Terminal System (TLETS—police wants/warrants check). Once it is determined the individual is cleared from any wants or warrants, a copy of the Dyess Form 173 will be placed at the Tye Gate entry point. The Tye Gate Guard will use this form as an Entry Authority List (EAL) allowing contractors onto the installation. The contractor will then be able to go to the Gate directly (not the Visitor Control Center (VCC) or Arnold Gate) and verify if their Dyess Form 173 is there. Should their Dyess Form 173 not be there, they will be directed to the VCC for issuance of an AF Form 75. At this time, someone will physically have to meet them to sponsor them onto the installation. (Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien).

8.1.4 Should their Dyess Form 173 be at the Tye Gate entry point, the contractor will be told to proceed directly to the Pass and Registration Section for the 7 SFS Contractor Badge issue. The Pass Section will have the original Dyess Form 173. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation. Please note that neither the Security Forces Control Center nor the Tye Gate Guards will check the Dyess Form 173 for errors. This is the responsibility of the Pass and Registration Section.

8.1.5. The Dyess Form 173 will be maintained at the Tye Gate entry point for 48 hours (two business days). After the specified time has expired, it will be destroyed. Should the contractor not process through Tye Gate in that 48-hour period, the contractor will require someone to physically vouch them on base to get a one day pass at the VCC so they may proceed to the Pass and Registration office for their badge. The hold period for these forms at the gate can and will be extended should rain days occur or through prior coordination with any affected agency.

8.2. Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage.

8.3. Other Vehicle and Licensing Requirements:

8.3.1. All Contractor employees who will be driving a vehicle on Dyess AFB shall have a current driver’s license with them at all times while on Dyess AFB.

8.3.2. All Contractor vehicles to be operated on Dyess AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Dyess AFB.

8.3.3. Any Contractor employee who will be operating heavy equipment or specialized equipment that requires a license or certification shall be so licensed and/or certified with proof presented to the contracting officer prior to work start.

9. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. All Contractor operations shall be conducted and performed in accordance with the Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and the US Army Corps of Engineers’ Safety and Health Requirements Manual 385- 1-1, dated 03 Sep 96 at https://www.publications.usace.army.mil/USACE-Publications/Engineer- Manuals/. The Contractor shall keep the work site clean and clear of any work debris, materials, supplies, tools, or equipment when work is not taking place.

9.1. Security Police and Fire Protection. The Government will provide general on-base security police and fire protection service. Security police phone extension is (325)696-2131 for emergencies, and (325)696-4100 for routine calls. Fire protection emergency phone is 117 (from on-base phone only), or (325)696-2117 from a cell phone.

10. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this SOW. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (CO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be available during Mon-Fri at 0800-1500. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral) issued in English by the CO or GR.

10.1. Removal of Contractor Employees. The contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The CO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

Appendix A:

NEW CABINET INSTALLATION

CABINET SPECIFICATIONS – Abide by Buy American (Minimum Requirements) Cabinets Standards – Basis for design

1. Cabinet Exterior construction minimums:

a. Door: solid hardwood raised center panel, minimum ¾” thick.

b. Doors: standard ½” overlay, NOT full overlay, NOT inset.

c. Door Frame: solid hardwood, minimum ¾” thick.

d. Drawer Fronts: solid hardwood slab panel, minimum ¾” thick.

e. Cabinet box: ½” A-grade plywood veneer box matching front stain color.

f. Face Frame: solid hardwood, minimum ¾” thick and assembled with pocket screws.

g. Cabinet doors and drawers: reverse bevel edge for pull, no knobs or pull handles on cabinets unless replacing existing on a refinished cabinet.

h. Toe (board) kick: match wood finish, minimum ½” thick plywood.

i. Crown Molding: match stain color to cabinets.

2. Cabinet Interior construction minimums:

a. Interior Color: match exterior natural color.

b. Shelf: Adjustable half depth A-Grade plywood, minimum 3/4” thick

c. Cabinet bottom: Plywood veneer, minimum 1/2” thick

d. Drawer box: 4-sided hardwood

e. Drawer Glides: Full extension smooth operation

f. Corner brackets: wood

g. Hinge: Hidden assembly Hinges shall be fully concealed, six-way adjustable and open

110º.

3. Drawer Construction: Drawer box: solid hardwood dovetail, minimum ¾” thick

4. Drawer bottom: A-grade plywood, minimum ½” thick

5. Wood species: Maple or Oak

CABINET SPECIFICATIONS – Are to be made in America (Minimum Requirements):

A. Wood Cabinets

1. Base and Wall Cabinets

a. I Beams: ¾” thick plywood front and back I-beams braces.

b. Corner Brackets: Plywood

c. Shelves: ¾” thick plywood adjustable shelves

d. Panels: ¾” thick plywood end and back panels

e. Floor Panel: ½” thick plywood floor panel

f. Face Frames: ¾” thick solid hardwood face frames

g. Drawer Box: 5/8” thick solid wood dovetail drawer box with ½” thick plywood floor

h. Toe Kick: ½” thick plywood toe kick stained to match cabinetry.

i. Hinges: Concealed 6-way adjustable

j. Finish: Red Mahogany_

2. Cabinet Faces – Doors/Drawers

a. Door Style: _Slab_

b. Drawer Front: Slab

c. Overlay: Half

d. Wood Species: Maple or Birch

e. Finish: _ Red Mahogany _

f. Hardware: Finish to be Stainless or Satin Nickel

1) Pulls:

2) Knobs:

B. Final dimension to be finalized by Contractor per site conditions.

C. Front Desk Counter Front (also being the backs of the base cabinets)

Face Finish/Material as specified in Site Specific:

1. Weathered Wood Veneer – a.

b.

Front Counter - Pod Configurations: (to be selected)

Back Wall - Pod Configurations: (to be selected per Site Specifics)

Cabinet with door(solid) and shelves behind the door

Drawer

Locking File Drawer -

Hanging Files

File Drawer -

Hanging Files

Drawer

Locking File Drawer -

Hanging Files

File Drawer -

Hanging Files

#WB-Storage/Files

Cabinet with door (solid) and shelves behind the door

Cabinet with door and shelves behind the door

Drawer Drawer

#WA-Storage/Doors (36” W)

#PA-POS Pod (36” W)

Cash Drawer

Printer on roll out tray

Open Shelf

Silestone Countertop

Monitor

Keyboard Key Maker

Small Form Tower

Drawer

Locking File Drawer -

Hanging Files

Locking File Drawer -

Hanging Files

48”

Silestone Countertop

Drawer Drawer

Cabinet with door and shelves behind the door

Cabinet with door and shelves behind the door

#PB-Door Storage Pod

Silestone Countertop

Drawer Drawer

Locking Drawer

Locking Drawer

Locking Drawer

Locking Drawer

#PC-Drawer Storage Pod

24-32”

#PD-ABA Pod

Solid Surface Countertop

Silestone Countertop

Cabinet with door (glass) and adjustable shelves behind the door

Cabinet with door and shelves behind the door

Drawer Drawer

#WE-Shelves/Doors