1_PWS_CCU_1_Sep_19_Final.pdf

PERFORMANCE WORK STATEMENT

FOR

CLIMATE CONTROL UNIT (CCU)

MAINTENANCE SERVICES

Supporting

DYESS AFB, TEXAS

1 September 2019

TABLE OF CONTENTS

1.0 SECTION I: DESCRIPTION OF SERVICES

2.0 SECTION II: SERVICE SUMMARY

3.0 SECTION III: GENERAL INFORMATION

4.0 SECTION IV: SPECIFIC TASKS AND REQUIREMENTS

5.0 SECTION V: MISCELLANEOUS

6.0 SECTION VI: APPLICABLE PUBLICATIONS

7.0 SECTION VII: APPENDIX

8.0 SECTION VIII: CLIMATE CONTROL UNIT (CCU) BREAKDOWN

9.0 SECTION IX: ATTACHMENTS

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General: This is a non-personnel services contract to provide Preventative Maintenance (PM), Emergency Maintenance (EM), and unscheduled maintenance/repairs (UMR) Climate Control Units in hangers 4230, 4315, and hangar 5I05 for the 7th Component Maintenance Squadron, Aircraft Fuel Systems Maintenance Section (7 CMS/MXMCF), and the 317th (MXG). The government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1.1 Description of Services/Objectives: The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the Climate Control Units (CCUs) at Dyess AFB in a manner that will ensure continuous and safe operation. The contractor shall provide all services necessary to perform maintenance as defined in this Performance Work Statement (PWS). The contractor shall be a service organization, trained and experienced in providing maintenance services on the CCU equipment installed on Dyess AFB. The contractor is ultimately responsible for problem resolution during any maintenance activities, i.e., the contractor shall ensure internal coordination and correction of problem resolution. All services shall be coordinated with the on-site Contractor Officers Representative (COR) prior to work performance. The contractor shall ensure performance meets the standards spelled out in the PWS. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasks under the contract specified in this PWS. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the contracting officer’s representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities specified in this PWS. The PM portion of this contract is a full maintenance CLIN for this contract. The contractor will be responsible for all inspections, service, replacement filters and fluid levels, and routine replacement parts. Furthermore, the contractor will decide the number of visits required to ensure the PM portion of this contract is effective. Except those services covered in paragraph 1.1.2 below, the PM full maintenance service arrangement price includes all inspections, service, replacement filters, fluid levels, and routine replacement parts. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the CCUs operating as the manufacturer intended and safely.

1.1.2 Excluded Services: The following are not covered in the full maintenance PM service arrangement and are considered over and above services or services defined by other CLINs.

1.1.2.1 Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement.

1.1.2.2 Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from acts of sabotage, weather (including damage resulting from power generator power spikes and low quality) are not included in the contract.

1.1.2.3 Additional items excluded in the full maintenance coverage are cosmetic repairs, construction for repairs, ancillary components of the CCU system such as the electrical feeds.

1.1.3 In the event that the Contractor encounters an item of work included in paragraph 1.1.2.1 through 1.1.2.3, the Contractor will report the situation to the Contracting Officer’s Representative (COR) and

Contracting Officer (CO). The report will include the work location, a detailed scope of the required work, and justification for Contractor determination that the work was not included in the contract.

1.2 Background: The 7 CMS/MXMCF owns and maintains nine (9) Climate Control Unit (CCU); which are located in bldgs. 5I0 and 4315. The 317 MXS owns and maintains ten (10) CCUs located in bldg.

4230. The CCUs support open fuel tank maintenance by providing climate controlled air to purge and maintain proper in tank atmosphere. The CCUs provide both heating and cooling air along with humidity control.

1.3 Objectives: Preventative Maintenance (PM), Emergency Maintenance (EM), and unscheduled maintenance/repair (UMR) services for the above mentioned CCUs. Provide efficient communication channels enabling customers to make informed decisions regarding repairs of the current CCU system(s) and ancillary equipment. Provide superior customer service and to ensure the highest level of mission reliability.

1.4 Scope: The contractor shall furnish all labor, tools, equipment, materials, supplies and services necessary to perform EM/PM on CCU system(s). This support includes CCU systems and all ancillary equipment for 7 CMS/MXMCF and the 317th MXG. The CCU systems were manufactured by GREENHECK, TRANE, and VENMAR. CCU systems include, but are not limited to: Air Handlers, Exhaust Fans, Compressors, Steam Generators, Boilers, Reverse Osmosis Filter, etc. The contractor shall comply with all, federal, state, local, industry, and national codes.

1.4.1 Scope/CCU System: This support includes CCU systems and all ancillary equipment for 317 MXS/MXMCF listed under paragraph 5.3, titled "CCU PM Services-Scope of Work". The CCU system is manufactured by Venmar CES Inc, model number A-1-60C-PX-21G2600-X-RL-P and A-1-04E-PX-1G400- CS262-X-P. CCU systems include, but are not limited to: Electrical, Gas Piping, Burners, Dampers, Fans, Fan Belts, Motors, Controls, Filters, Coils system and all items under paragraph 5.3. The contractor shall comply with all, federal, state, local, industry, and national codes.

1.4.2 Scope/Exhaust System: This support includes the exhaust systems and all ancillary equipment for listed under paragraph 5.4, titled "Exhaust system PM Services-Scope of Work". The exhaust air system is at the 317 MXS/MXMCF is manufactured by GREENHECK model VEKTOR-H. The exhaust air systems include, but are not limited to: Bearings, Belts, Fasteners and Set Screws, Motors and all items under paragraph 1.9.2. The contractor shall comply with all, federal, state, local, industry, and national codes under Part 6.

1.4.3 Scope/Hose Reel: This support includes the hose reels system and all ancillary equipment listed under paragraph 1.9.3, titled "The hose reels system PM Services-Scope of Work". The hose reels system is manufactured by VENTAIRE TMHR Motorized. The hose reels systems includes, but are not limited to:

Flexible tubing, hose reel mount, motor limit switches and all items under paragraph 1.9.3. The contractor shall comply with all, federal, state, local, industry, and national codes under Part 6.

1.4.4 Scope/Air Compressor: This support includes the hangar air compressor units system and all ancillary equipment listed under paragraph 5.7, titled "The hangar air compressor units system PM Services-Scope of Work". The hangar air compressor units system is manufactured by Atlas Copco and the model type is an oil-injected rotary screw compressor, model number GA22P. The hangar air compressor unit system includes, but not limited to: Coolers, condenser, air filters, oil filters. The contractor shall comply with all, federal, state, local, industry, and national codes.

1.5 Contract Type and Period of Performance: The Government shall award a Firm Fixed Price (FFP) contract for EM/PM services. Again, the period of performance shall be from date of award for a period of 12 months thereafter plus four (4) options periods not to exceed 30 November 2024 unless extended for a period up to six months through FAR 52.217-8.

1.6 Inherently Governmental Function: The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.7 Place of Performance: The 7 CMS/MXMCF owns and maintains nine (9) Climate Control Unit (CCU); which are located in bldg. 5I0 and 4315. The 317 MXS owns and maintains ten (10) CCUs located in bldg. 4230. The CCUs support open fuel tank maintenance by providing climate controlled air to purge and maintain proper in tank atmosphere. The CCUs provide both heating and cooling air along with humidity control. The contractor shall perform the services in the PWS at Dyess Air Force Base, Texas in hangers 4230, 4315, 5I05.

1.8 Hours of Operation: The contractor is responsible for conducting business in accordance with paragraph

5.1.2 and 5.1.3 and 2.2 for 24 hours per day, 7 days a week (24X7) coverage terms except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Government will provide escort, if contractor requires access to facility after normal duty hours. The contractor shall not be reimbursed when the Government facility is closed for above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed.

1.9 Contractor Employee: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, and/or general well-being or operational mission of the installation and its population. Contractor personnel will meet Dyess AFB access requirements, and shall be escorted at all times in Restricted Areas. The contractor personnel may be required to undergo a background investigation at the Government's expense to perform their duties at restricted sites, and must wear name tags or uniform that clearly shows they are a contractor.

1.9.1 Place of Performance: The work to be performed under this contract shall be performed at hangers 4230, 4315, and hangar 5I05 located on Dyess AFB, TX.

1.10 Health and Safety, Security and Property Damage

1.10.1. Worker's Health and Safety: The contractor shall comply with all applicable Federal, State and local legal requirements regarding workers' health and safety. The contractor is solely responsible for determining the legal and safety requirements that apply to his/her activities. These include but are not limited to all Occupational Safety and Health Administration (OSHA) safety rules and regulations, arc flash training, personal protection training and equipment to protect themselves and others from unsafe work conditions. The contractor shall report any accidents or OSHA violations immediately to the appropriate authorities and within 24 hours to the CO.

1.10.2. Security Requirements: The contractor shall comply with all security controls directed by the Government Site contracting officer representative (COR) which have been prescribed by the installation commander, including access badges and security clearances.

1.10.3 Government Property Damage: The contractor will be required to report immediately to prevent any further damage, to the designated Government site COR, all available facts relating to each instance of accidental damage to Government property or injury to either contractor or Government personnel. The contractor shall not perform any work on the damaged equipment/property until released by an authorized Government representative. If the Government elects to conduct an investigation of the accident, the contractor shall cooperate fully and assist the Government personnel until the investigation is completed. Also, the contractor will not be able to complete any of the repairs until the investigation is fully completed.

l.11 Special Qualifications: All technicians shall adhere to the following guidelines including, but not limited to all OSHA, Institute of Electrical and Electronics Engineers (IEEE), American National Standards Institute (ANSI), National Electric Code (NEC) and other tools necessary to perform safe EM/PM service to CCU

(ancillary equipment), exhaust system (ancillary equipment), hose reels (ancillary equipment), and hangar air compressor units (ancillary equipment). It will be the contractor's responsibility to provide all the proper documentation of employee qualifications. At a minimum, at least one A/C technician will be Class A certified.

1.12 Post Award Conference/Periodic Progress Meetings regarding hangers 4230, 4315, and hangar 5I05: The Contractor agrees to attend any post award conference convened by the Contracting Office. The Contracting Officer, and other Government personnel, as appropriate, may meet annually with the contractor to review the contractor's performance in regards to the maintenance performed at hangers 4230, 4315, and hangar 5I05. At these meetings the CO shall apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.8 Specific Tasks:

1.8.1 Technical Support: Technical assistance should be utilized prior to initiating EM. Technical assistance shall consist of verbal or written communications with the customer by telephone and or email in an attempt to assist the customer in identifying the nature of the problem and lead the facility COR through trouble-shooting repair procedures, as required. Upon notification, the contractor shall provide technical assistance via telephone within 90 minutes after initial phone call. If technical assistance fails to restore the covered equipment to operational capability, the customer shall initiate an EM request. Contractor shall provide 7th Component Maintenance Squadron, Aircraft Fuel Systems Maintenance Section (7 CMS/MXMCF), and the 317th (MXG) Facility COR’s a dedicated 24X7 telephone number for technical support and emergency maintenance repairs.

1.8.2 Emergency Maintenance (EM): The contractor shall perform on-site emergency repair to restore the equipment to operational capability. The contractor shall first be notified by the Facility COR by phone and has 90 minutes to respond to the facility COR via telephone after the facility COR telephoned the contractors dedicated 24X7 technical support number, and if technical assistance via telephone fails to restore equipment to operational capability the contractor will have two (2) business days to respond to place of performance stated in paragraph 1.3.4. The contractor shall notify the facility COR by phone and follow-up with an email when the technician is dispatched to the site. The contractor will provide the respective facility COR with two proposals 1) for the required parts needed to repair the nonoperational equipment and 2) for the man-hours to be invoiced for the repairs required.

1.8.3 Response Times, Restoration, and/or Resolution: When failures occur, the contractor shall provide technical assistance within 90 minutes of notification of equipment failure by leading the user through troubleshooting procedure(s) to restore the system to l00% functional operation. Technical assistance shall be either verbal (through telephone communications) or written (through email or fax transmissions) and or both.

If technical assistance fails to restore the system to 100% functional operation, the contractor shall perform on-site diagnosis to determine faulty equipment, necessary replacement parts, and the hours necessary to perform the repairs to restore the system to 100% functional operation within two business days of failed technical assistance. The 2 required quotes for the EM repairs can be sent electronically but must be received within three (3) business of the site visit for the repair diagnosis. If extenuating circumstances cause on-site maintenance delays, the contractor shall notify the Facility COR to negotiate a different response time.

1.8.4 Completion of Emergency Maintenance: Emergency maintenance is considered complete when corrective actions have been accomplished to restore the equipment to an operable condition for all the system(s) stated in paragraph 1.1.1 and is supporting the load IAW OEM manual provided by the US Air Force. In situations where long lead-time parts are required to restore the system to optimum operability and where it may be necessary for the technician to return to the site to install those parts, the site Facility COR must be notified within 24 hours of the situation and timelines to bring to resolution. This shall be accomplished via email to the Facility COR and the Contracting Officer for record.

1.8.5 Ancillary Equipment Maintenance: The contractor shall provide ancillary equipment maintenance.

Ancillary equipment, such as but not limited to: Electrical, Gas piping, Burners, Dampers, Fans, Fan Belts, Motors, Controls, Filters, Coils system, Bearing, Belts, Fasteners and set screw, Flexible Tubing, Hose Reel Mounts, Motor Limit Switches, Air Filters, Panels, Coolers, Condensers, oil filters, and all items under paragraph 1.9.

1.8.6 Warranty: The contractor shall warrant all parts and labor for a period of no less than six (6) months.

1.8.7 Disposal of Material under EM and PM: The contractor shall be responsible for disposing of any and all material. Any material removed by the contractor as a result of the EM or PM shall comply with all applicable Government and environmental regulations.

SECTION II

2.0 SERVICE SUMMARY (SS)

2.1 General: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation: Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.212-4(a).

SS

Performance Objective:

PWS

Paragraph:

Performance Threshold:

Inspection Method:

Quality

The Contractor shall perform Preventative Maintenance (PM) IAW the checklist and the OEM manuals.

1.5.1

There will be no more than 2 total errors per on the checklists completed for all CCU preventative maintenance inspections.

PM checklist reviews by

COR.

The contractor shall provide technical assistance shall (verbal or written) communications with the customer by telephone and or email to

1.8.1 Upon notification, the

contractor shall provide technical assistance via telephone within 90 minutes after initial phone call 90% of the time.

COR identification based on outage and call time.

2.3 Government Quality Assurance: The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract.

The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the contactor. The provide technical assistance in an effort to resolve CCU down time.

When failures occur, the contractor shall perform on-site diagnosis to determine faulty equipment, necessary replacement parts, and the hours necessary to perform the repairs to restore the system to 100% functional operation.

1.8.3

The contractor shall perform on-site diagnosis within two business days of failed technical assistance 100% of the time.

COR identification based on outage, call time, and on-site diagnosis.

Emergency maintenance (EM) shall be completed IAW the OEM manual(s) provided by the US Air Force.

1.8.4

EM will be accomplished to restore the equipment to an operable condition (defined as supporting the load) for all the system(s) stated in paragraph

1.1.1 100% of the time.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via http://www.ecmra.mil.

3.11

The contractor shall completely fill in all required data fields using the following web address http://www.ecmra.mil. All data shall be reported no later than October 31 of each calendar year 100% of the time.

Annual Verification contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.4 Performance Assessment:

2.4.1 Periodic Surveillance: This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2 Customer Complaints: The COR will receive and investigate all complaints. The COR shall be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be corrected within 2 hours of notification. CO will validate corrective action.

2.4.3 Review of Audits: COR reviews results of the contractor’s accepted quality management system audits and related quality metrics.

2.4.4 100 Percent Inspection: This method requires the COR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently. Usually only deals with Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

2.5 Semi-Annual Progress Meetings: The Contract Administrator (CA), COR, other government personnel as appropriate, and the contractor shall meet quarterly to discuss the contractor’s performance.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

- Any modifications required of the contract,

- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the contractor to prevent occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

2.6 Contracting Officer Representative (COR): CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.6.1 Multifunction Team (MFT): The contractor’s manager with the CO, Contract Administrator (CA), COR, and other government personnel shall meet on a regular basis. The MFT will establish how often meetings are needed based on contract complexity. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

2.6.2 Contractor’s Performance: The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.6.3 Past Performance Information (PPI): PPI can be provided to other government agencies, as requested.

2.6.4 Contractor Performance Assessment Report (CPARS): Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is documented using the CPARS system. The contractor will be provided a copy of their assessment 365 days from contract award. The contractor shall have 60 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final. Past Performance assessment reports will be protected by all parties and treated by government personnel as “For Official Use Only/Source Selection Information in accordance with FAR 2.101 and 3.104”.

SECTION III

3.0 GENERAL INFORMATION

3.1 Labor Disruptions: The government reserves the right to take over performance of this contract in the event of a labor strike, bankruptcy, default or period of non-performance by the contractor’s employees. In such events, the services will be performed exclusively by government personnel and not a mix of government and non-striking contractor employees. At the direction of the CO, the contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with government performance. The contractor further agrees, under such circumstances, to permit the government to use any essential contractor-furnished property. The government will not compensate the contractor for performance during this period.

3.2. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.3 Environmental Protection: The contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to contractor’s activities in performance of this PWS.

3.4 Permits: The contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the government. The contractor acknowledges that the government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the contractor under the contract.

In the event the government is named as a secondary discharger or co-permittee for any activity or operation of the contract, the government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operations, including terminating this contract, without liability or penalty.

3.5 Right to Inspect: The government’s rights under this contract specifically include the right for government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not governmental is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make sure inspections. The government normally will give the contractor 24 hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

3.6 Non-compliance: If the contractor is found to not be in compliance with any of the OSHA regulations or the procedures required for safe access to the drop zone, there may be cause for contract performance to be stopped until the contractor, when within the contractor’s control or the government, has remedied the problem.

3.7 Spill Response: The contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment, or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs.

3.8 Audit: This contract may be subject to audit by any and all cognizant government agencies. The contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

3.9 Failure to Insist On Compliance: The failure of government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of government’s right to the future performance of any such terms, covenants or conditions and the contractor’s obligations in respect to such future performance shall continue in full force and effect.

3.10 Green Procurement Program (GPP): The GPP is mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated priority chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourage the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory GPP elements.

(1) Green Procurement is mandated except when the contractor can show that the product with recycled content does not meet intended specifications, has excessive costs, or cannot be delivered in time to support the schedule of the contract. If the contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

(2) The contractor shall make maximum use of products containing recovered materials that are EPA-designated items IAW FAR Clause 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program.

3.11 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 7th Component Maintenance Squadron, Aircraft Fuel Systems Maintenance Section (7 CMS/MXMCF), and the https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program

317th (MXG) via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October **** of each calendar year. Contractors may direct questions to the CMRA help desk

SECTION IV

4.0 SPECIFIC TASKS AND REQUIREMENTS

4.1 CCU Preventative Maintenance (PM) - Scope of Work: CCU PM Services shall be executed IAW OEM manuals.

4.1.1 CCU Preventive Maintenance: The following is an outline of the required checks performed during a CCU Preventive Maintenance inspection. All checks are designed to be performed either during normal operation with no danger to the CCU's operation condition or during off line operation. It is highly recommended to schedule the maintenance for the CCU system in the spring and fall seasons as the demands are commonly most critical after these periods and this timeline serves as good prevention practice.

I. Electrical

a. Check all wiring for loose connections.

b. Check voltage at the unit (while in operation) and all amperage draw against nameplate rating.

II. Gas Piping

a. Check all fittings, valves and lines for leaks

b. Check all vents to atmosphere are clean and free from obstruction

c. Inspect and clean all drip legs in the fuel line

d. Inspect all regulators, relief valves, vent valves, manual shutoff valves and gas pressure switches

e. Check the operation of the automatic gas shutoff valves. Check valves for leakage at the pressure test ports provided

f. Check the fuel supply pressure to the heater

III. Burner

a. Inspect the burner and combustion air blower, clean as required

b. Inspect the flame sensor, ignition spark and flame signal

c. Check that the modulating actuator linkages are tight and operate freely

d. Perform the final combustion check

IV. Damper

a. Inspect set screws linking motors to dampers for tightness

b. Lubricate linkage pivot points

c. Check for dirt buildup on the shaft, arms, bars and control rod and clean as required

d. Inspect the seals to ensure none have pulled loose or deteriorated, Repair or replaced it with the same seal or same seal material

V. Fan

a. Check fan wheels and housing for dirt build-up and clean as required http://www.ecmra.mil/

b. Clean the wheel tinder with a stream of water

c. Check bolts for tightness

d. Lubricate fan bearings

VI. Fan Belts

a. Measuring belt tension

b. Check belt tension

VII. Motors

a. Inspect motors for clean of dirt and clean as required

b. Ensure all connections are secure, repair and tighten as required

c. Check for general cleanliness and clean as required

d. Ensure the motor is operating at the current indicated on the name plate

e. Ensure the motor is not vibrating too much

f. Check for loose mounting bolts or unbalanced impeller

g. Inspect the mounting base and the flexible duct connection

h. Motor lubrication must occur once a year with high grade lithium- based grease

VIII. Filters

a. Inspect and replace filters every three months

IX. Coils

a. Inspect for dirt on the surface of the coil

b. Check for general cleanliness and clean as required

X. Control Panels

a. Check for proper operation of all switches

b. Check for general cleanliness and recalibrate all control

c. Repair or replace any controls found faulty

4.1.2 Following the PM inspection CCU’s, a complete operational check of the entire system will be performed. The operational check will check the system in both heating and cooling, with humidity checks in all modes.

4.1.3 A written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

4.2 Exhaust PM Services-Scope of Work: Exhaust PM Services shall be executed IAW OEM manuals.

4.2.1 Exhaust Preventive Maintenance: The following is an outline of checks performed during the exhaust Preventive. Maintenance. All checks are designed to be performed either during normal operation with no danger to the exhaust's operation condition or during off line operation. It is highly recommended to schedule the maintenance for the exhaust system in the spring and fall seasons as the demands are commonly most critical after these periods arid this timeline serves as good prevention practice.

I. Bearings

a. Check locking collars and set screws

b. Check all fasteners attaching the bearing to the bearing plate for tightness

c. Lubricate fan shaft bearings with grease fittings

II. Belts

a. Check belts tension and pulleys

b. Check the drive pulleys remain in proper alignment

FA4661-19-Q-0061

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III. Fasteners and Set Screws

a. Check all for tightness

b. Check set screws attaching the propeller to the shaft and the shaft to the bearings

IV. Motors

a. Inspect for dirt clogs cooling openings on the motor housing

b. Check for dirt buildup on exterior surface of the motor and impeller, clean as required

4.2.2 Following the Preventive Maintenance inspection during each of the two PMs, a complete operational check of the entire system will be performed.

4.2.3 A written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

4.3 Hose Reels PM Services-Scope of Work: Hose Reels PM Services shall be executed IAW OEM manuals.

4.3.1 Hose Reels Preventive Maintenance: The following is an outline of checks performed during a hose reels Preventive Maintenance. All checks are designed to be performed either during normal operation with no danger to the hose reels’ operation condition or during off line operation. It is highly recommended to schedule the maintenance for the hose reels system in the spring and fall seasons as the demands are commonly most critical after these periods and this timeline serves as good prevention practice.

I. Flexible Tubing

a. Check excessive wear

b. Check connection

II. Hose Reel Mount

a. Check the rigid duct and the ceiling

b. Check all for tightness connections

III. Motor Limit Switches

a. Inspect and adjust switches as needed

4.3.2 Following the Preventive Maintenance inspection during each of the PMs, a complete operational check of the entire system will be performed.

4.3.3 A written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

4.4 Ground Power Units PM Services-Scope of Work: Ground Power Units PM Services shall be executed IAW OEM manuals.

4.4.1 Hangar Air compressor units PM Services-Scope of Work: Hangar Air compressor units PM Services shall be executed IAW OEM manuals

4.4.1 Hangar Air compressor units Preventive Maintenance: The following is an outline of checks performed during the hangar air compressor units Preventive Maintenance. All checks are designed to be performed either during normal operation with no danger to the hangar air compressor units operation condition or during off line operation. It is highly recommended to schedule the maintenance for the hangar air compressor units system in the spring and fall seasons as the demands are commonly most critical after these periods and this timeline serves as good prevention practice.

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I. Coolers

a. Check and clean if required

b. Check for any leakage

II. Condenser

a. For units with built-in dryer: inspect condenser of dryer and clean if required

b. Inspect and clean the filter of the electronic drain

c. Check for any leakage

III. Coils

a. Inspect for dirt on the surface of the coil

b. Check for general cleanliness and clean as required

IV. Air/Oil Filters

a. Check and replace air filter element if damaged or heavily contaminated filter elements

b. Inspect oil level and change oil, oil filter and oil separator

4.4.2 Following the Preventive Maintenance inspection during each of the two PMs, a complete operational check of the entire system will be performed.

4.4.3 A written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

SECTION V

5.0 MISCELLANEOUS:

5.1 Freedom of Information Act (FOIA): All official government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the contractor for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

5.1.1 For Official Use Only (FOUO): The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

5.1.2 Notification of Debarment/Suspension Status: The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

5.1.3 Correspondence: The government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project.

The government issued contract number is to be referenced on all official communication starting upon notice of award.

5.1.4 Post Award Conference: The contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the government.

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5.1.5 Privacy Act: Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

5.1.6 Records: All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the government.

5.1.7 Insurance: The contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance will be maintained IAW FAR 28.307-2.

5.1.8 Subcontracting: If applicable, the contractor shall ensure that any subcontractor providing services on behalf of the contractor has been approved by the CO prior to any such performance. The subcontractor shall not have a negative performance history or be suspended or otherwise prohibited from doing business with the government.

5.1.9 Fire Prevention: The contractor shall take all necessary precautions to prevent fires in the units and contractor-furnished and government-furnished facilities while performing any work under this contract. In the event fires do occur, the contractor shall immediately notify the local Fire Department at 911 followed by notifying the CO and then h COR. The contractor shall brief and document its employee’s annual fire safety training and procedures in reporting fires.

5.1.10 Hazardous Materials:

(1) Prior to use, the contractor shall provide the Base Hazardous Material Pharmacy, through the CO, a list of all hazardous materials the contractor brings onto government property and shall submit and AF Form 3952 along with a Material Safety Data Sheet (MSDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information for Emergency Planning and Community Right-to-Know Act (EPCRA) reporting.

(2) Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

(3) The contractor shall ensure that all contractor employees complete the local Air Force Hazardous Communication, HAZMart, and hazardous waste training. The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors are responsible for training all contractor personnel regarding hazardous material containers maintained on base and complete MSDSs immediately upon receipt of new chemicals, products, or materials.

5.1.11 Section 508 Compliance: The contractor shall support the government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when federal agencies develop, procure, maintain, or use electronic information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

5.1.12 Security:

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5.1.12.1 The contractor shall comply with all base security regulations and with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

5.1.13 The contractor and its employees shall comply with all base traffic regulations.

5.1.14 Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Air Force installations.

5.1.15 The contractor shall report suspicious activity to the COR in a timely manner.

4.3. Contractor Access to Air Force Installations: In the event the contractor or contractor employees require access to Dyess AFB they must meet the COR visitors center at the main gate to be signed onto base.

5.2 Safety: It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

5.2.1 The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the PWS. The contractor's plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel.

5.2.2 Safety Equipment: The contractor shall require the use of personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves.

5.2.3 Safety Threats: The government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general wellbeing, or the operational mission of the installation and its population. Contractor shall perform background checks, at contractor's expense, to ensure that said employee has not been convicted of any sexual crime or any crime against children.

5.3 Substance Abuse Testing: The…