4a._Attch_1_-_Surveillance_Matrix.pdf

REQUIREMENTS ROADMAP WORKSHEET

VISION: 7 BW/ HC

PROJECT NAME: Dyess Catholic Priest

PERFORMANCE ASSESSMENT

INCENTIVE

Would incentivizing this performance element enhance mission results?

PERFORMANCE OBJECTIVE

What results are required?

PERFORMANCE

STANDARD

What level of performance is required to meet the Performance Objective or

Task?

AQL

What is your tolerance for less than 100% performance?

WHAT/DATA

SOURCE

What are you going to inspect?

HOW/METHOD

OF

ASSESSMENT

How are you going to inspect? see drop down

WHO IS

RESPONSIBLE?

Name/Position

CALCULATION

How will you determine if the AQL and

Standard are being achieved?

Monthly AFCCARS Report Comply with Monthly reports (Training will be provided)

100% Reports delivered to the COR/on file.

Monthly inspection via

PAR

Wing Chaplain or

COR

Monthly review of 12 months of reports, annual or missing 1 deadline.

N/A

Sub Elements What are the specific actions or results required to support this objective?

Fill out report not later than 3 days after event or action (invocation, services, visitation, counseling, etc.)

Filling out AFFCARS reporting document

100% AFCCARS

Delta report generates Data lag.

Monthly inspection via

PAR

Wing Chaplain or

COR

Monthly review of 12 months of reports, annual or missing 1 deadline.

N/A

Ensure monthly report is in drop box on shared drive.

Fill out report on shared drive.

100% The drive folder.

Monthly inspection via

PAR

Wing Chaplain or

COR

Monthly review of 12 months of reports, annual or missing 1 deadline.

N/A

Ensure final entry for prior month has been made not later than the 3rd day of the month (i.e 3 April report due for March)

Filing data report on shared drive in monthly drop box to applicable month.

100% The drive folder and

AFGSC

report.

Monthly inspection via

PAR

Wing Chaplain or

COR

Monthly review of 12 months of reports, annual or missing 1 deadline.

N/A

N/A

Budget Reports, Facility Request Ensure the Catholic parish has financial planning and facility reserved for events.

100% Facility Calendar and CTOF books.

In person Monthly.

Wing Chaplain or

COR

Number of reports submitted/ reports required

Sub Elements What are the specific actions or results required to support this objective?

Review and finalize submission for yearly catholic budget.

Build, justify and prepare annual budget IAW AFI 52- 105.

100% The CTOF Budgetary Report.

Bi-Annually inspection via CTOF Matrix

Wing Chaplain or

COR

Number of reports submitted/ reports required

N/A

Submit final budget to Account Manager and Chapel financial working group for Wing Chaplain approval.

Turn in Parish-reviewed and agreed budget to CTOF Account Manager.

100% The CTOF Budgetary Report.

Bi-Annually inspection via CTOF Matrix.

Wing Chaplain or

COR & CFWG

Number of reports submitted/ reports required

N/A

Ensure request for facility usage is submitted 7 days prior to events.

Submit facility request form to Facility Manager for availability and solidification of use.

75% The Facility schedule and Facility manager binder.

Weekly inspection via

PAR

Wing Chaplain or

COR

Number of requests submitted/ events

N/A

REQUIREMENTS ROADMAP WORKSHEET Page 2

VISION:

PROJECT NAME:

element enhance less than 100% performance?

HOW/METHOD

Endorsement/License AMS and Bishop endorsement required by letter or certification

100% AMS

endorsement letter for authentication and certification

Annual inspection

Wing Chaplain or

COR

Number of letters submitted in AMS/ letters required in AMS

N/A

Sub Elements What are the specific actions or results required to support this objective?

Annual Good Standing letter on file

Required to submit annual good standing letter from Bishop

100% Good standing letter

Annual inspection

Wing Chaplain or

COR

Number of letters submitted/ letters required

Plan/Organize/Direct Catholic Parish Pastor the Catholic services discrepancies per month Bulletins, services, needs assessments from parishioners

Weekly inspection via

PAR

Wing Chaplain or

COR

Number of discrepancies per month

N/A

Sub Elements What are the specific actions or results required to support this objective?

Organize Holy Day and Celebration functions

Ensure facility requirements, bulletins, advertisements and service needs are coordinated

100% Bulletins, services, needs assessments from parishioners.

Weekly inspection via

PAR

Wing Chaplain or

COR

Visual inspection of services and bulletins, along with needs assessment reviews.

N/A

Guide Parish in the way of the Catholic practices, faith, and organization

Lead the Parish in a manner consistent with the Arch-Diocese Of Military Services standards

100% Bishop appointed by AMS for annual visit

Annual inspection via

PAR

Wing Chaplain or

COR

Annual AMS Bishop visit will verify

REQUIREMENTS ROADMAP WORKSHEET Page 3 element enhance less than 100% performance?

HOW/METHOD

Conduct Daily Mass Execute daily mass IAW

PWS

No more than 2 unplanned absences, with no fill in, per quarter

Daily Mass (1130 Services Tuesday – Friday)

Weekly inspection

Wing Chaplain or

COR

Number of masses performed/ masses required

N/A

Sub Elements What are the specific actions or results required to support this objective?

Conduct One Weekend Mass per week; Homilies/Sermons with an opportunity for all Sacraments & Rites

Execute weekly weekend mass IAW PWS

100% Weekly Mass Services

Weekly inspection

Wing Chaplain or

COR

Number of masses performed/ masses required

N/A

Sub Elements What are the specific actions or results required to support this objective?

Homilies and Sermons Execute weekly at Sunday Services @ 0900 and Daily Mass @ 1130.

100% Sunday and Weekly Services

Weekly inspection

Wing Chaplain or

COR

Number of homilies & sermons performed/ homilies & sermons required

N/A

Sacraments and Rites Execute confessions, baptisms, and other requirements for consummation of Catholic faith any time it is requested by parishioners

100% AMS report and services log for personnel requirements

Monthly inspection

Wing Chaplain or

COR

Number of missing documents in

AMS