P0005,_Change_PoP_etc.docx

FA4661-16-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 4001

The unit of issue Each has been deleted.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 03-APR-2017 TO

02-APR-2018

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350 FOB: Destination F1R340

To:

POP 01-NOV-2017 TO

31-OCT-2018

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350

F1R340

The following Delivery Schedule item for CLIN 1001 has been changed from:

POP 03-APR-2018 TO

02-APR-2019

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350

F1R340

POP 01-NOV-2018 TO

31-OCT-2019

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350

F1R340

The following Delivery Schedule item for CLIN 2001 has been changed from:

POP 03-APR-2019 TO

02-APR-2020

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350

F1R340

POP 01-NOV-2019 TO

31-OCT-2020

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350

F1R340

The following Delivery Schedule item for CLIN 3001 has been changed from:

POP 03-APR-2020 TO

01-APR-2021

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350

F1R340

POP 01-NOV-2020 TO

31-OCT-2021

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350

F1R340

The following Delivery Schedule item for CLIN 4001 has been changed from:

POP 02-APR-2021 TO

01-APR-2022

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350

F1R340

POP 01-NOV-2021 TO

31-OCT-2022

JOANNE ROSE

110 3RD ST, BLDG 7004

DYESS AFB TX 79607

325-696-3350

F1R340

The following have been added by full text:

LIST OF ATTACHMENTS

List of Attachments:

1. PWS_new, dated 28 Jul 15.

2. Attch G1 Figures, dated 21 Sep 12.

3. Attch G2 Pubs & Stds, dated 13 Feb 13.

4. Attch G3 CDRL List, dated 26 Apr 17.

5. Attch G4 Definitions, dated 22 Seo 14.

6. Attch G5 Acronyms, dated 24 Oct 14.

7. Attch G6 DPM Claims, dated 21 Sep 12.

8. Appendix R, dated 12 Aug 13.

9. DD1811 Pre Award Survey.

10. Pre-Award Survey Guidelines.

11. Past Performance Questionnaire.

12. QASP.

The following have been modified:

ADDENDUM TO 52.212-1

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

Addendum to FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Oct 2015) Tailoring of 52.212-1: FAR 52.212-1(c), Period for acceptance of offers, is amended to read 120 days versus 30 days. The offeror shall make a clear statement in Volume II that the offer is valid for 120 days after solicitation closing date.

1. General Information

1. Offer Detail: The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

1. The Government’s right to revision or amendment: The Government reserves the right to revise or amend the Performance Work Statement, Quality Assurance Plan, maps, or the solicitation prior to the proposal closing time. Such revisions or amendments, will be communicated by amendments to this Request for Proposal. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time. Amendments will be posted on the Internet with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to proposal submission at www.fbo.gov.

1. Disposition of Offers: The Government will retain one copy of all unsuccessful offers IAW FAR 4.803(a)(10). Unless the offeror requests otherwise, the Government will destroy extra copies of unsuccessful offers.

1. Point of Contact: The Contracting Officer (CO) for this requirement is Mrs. M. Elizabeth (Liz) Walker. The point of contact (POC) for this requirement is TSgt Garry Conn. Offerors are required to submit questions to TSgt Garry Conn at garry.conn@us.af.mil and Mrs. Liz Walker at margaret.walker.1@us.af.mil no later than 3:00 P.M. CST, 9 May 2017. Questions will be answered and posted to FBO.gov no later than 3:00 P.M. CST, 12 May 2017. All correspondence sent via email shall contain a subject line that reads “FA4661-16-R-0003, Moving and Storage.”

1. Notification to Unsuccessful Offerors/Debriefings: The CO will notify unsuccessful offerors IAW FAR 15.503 and conduct pre award/post award debriefings, if requested, IAW 15.505 and 15.506.

1. Discrepancies: Offers must conform to all of the requirements of the solicitation. If an Offeror believes that any part of the solicitation including, but not limited to, the requirements in these instructions contains an error, omission, or are otherwise unsound, the offeror shall immediately notify the POC and the CO in writing.

1. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer as received without discussion. The Government reserves the right to conduct discussions if determined necessary by the CO.

2. Offer Format and Organization

a. To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors. Failure to furnish a complete proposal may result in the proposal being determined incomplete by the Government. Proposals shall be submitted by the due date and time provided in SF 1449 block 8.

b. The offer shall consist of three separate volumes as specified in the Offer Format and Organization Table below. The volume numbers, titles, contents and page limits shall be as specified in the table below. Pricing information shall be addressed only in Volume II. The Government shall remove and discard any pages from any other volume that contains pricing data and the information on those pages will not be evaluated.

Offer Format and Organization Table

1. Electronic Copies: Proposals shall be submitted in a digital format in one original copy and one redacted copy to arrive by the date and time specified in the solicitation. Only electronic/digital copies of proposals will be accepted. Faxed, hand carried, or mailed proposals will NOT be accepted. Send electronic copies of each volume via email to TSgt Garry Conn at garry.conn@us.af.mil AND to Liz Walker at margaret.walker.1@us.af.mil by the date and time specified in Block 8 of the SF 1449. For Volume I, submit as PDF documents and Microsoft Excel (if spreadsheets are necessary for proposal). For Volume III, limit no more than two pages per contract listed and ten pages total. Only references for same or similar type contracts are desired.

1. Page Limitations: Page limitations shall be treated as maximums. Only the pages up to the maximum will be evaluated. Extra pages will be disregarded. Pages NOT included in the page count: Cover sheets, title pages, glossaries, and table of contents.

1. Page Size and Format:

1. Page size shall be 8.5 x 11 inches except for those detailed in 3(f)(2) below. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than the equivalent of Times New Roman, font size 12. Margins shall be 1 inch on all four sides. Pages in each volume shall be numbered sequentially by volume, i.e. I-1, I-2, etc.

1. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. 11 x 17 pages may only be used for large tables, charts, graphs, diagrams, and schematic – NOT for pages of text.

1. Cover Sheets: Each volume shall include a cover sheet with the following information:

1. Volume number

1. Copy number

1. Solicitation number

1. Name, address, email, and telephone number of the offeror, DUNS and CAGE numbers

1. Volume I cover sheet shall include a statement that the offer and prices will remain in effect for 120 days after the solicitation closing date.

3. Evaluation Factors and Offer Volume Content

a. Volume I – Price and Offer Documentation

1. Standard Form (SF) 1449: Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

1. Services and Prices/Costs (Continuation of Blocks 19 through 24 of SF1449 and Pricing Exhibit titled “Attch G3 CDRL List 26 Apr 17” attached to this Solicitation): Insert proposed unit and extended prices in the Pricing Schedule for each Contract Line Item Number (CLIN). The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal must be submitted for the base year and all option periods. In addition to the SF1449, complete and return the attached Offeror Pricing Schedule (Attachment 4)

1. Complete the necessary fill-ins and certifications in provisions. Complete the required Representation and Certifications or indicate if the information is contained in the System for Award Management (SAM) located at https://www.sam.gov.

b. Volume II – Technical: An evaluation of technical acceptability of each offeror's technical capability proposal shall be made. The contracting officer may conduct discussions, request clarifications, and/or have communications with offerors to determine technical acceptability of their proposal IAW the solicitation requirements.

Subfactor A: Facility Inspection. The offeror’s facility shall be inspected in accordance with Attachment 5, DD Form 1811 – Pre-Award Survey of Contractor’s/Carrier’s Facilities and Equipment and Attachment 6, Defense Transportation Regulation – Part IV, Appendix D, Pre-Award Survey Guidelines. The high-lighted portions of the attached DD Form 1811 will be filled out by the offeror and submitted with the offeror’s proposal.

Subfactor B: Staffing Plan. The offeror shall describe the criteria applied in selecting supervisory staff for this contract and recruiting procedures of the initial staff and subsequent replacements as turnovers occur throughout the contract period. Discuss experience in attracting and retaining qualified key personnel, technical, administrative, and labor support staff. Indicate the number of personnel projected for employment during the high and low periods of the year for military relocations.

c. Volume III – Past Performance

a) The customer’s name, address, phone number, email address, company name (or Government Entity).

f) A discussion of any operational, administrative related issues, and corrective measures that were taken by the contractor.

g) Current Point of Contact (preferably the Program Manager or Contract Manager)

Attachment 7 – Past Performance Questionnaire. Questionnaires should be sent to the contract POC identified in the Past Performance Volume. Each reference must complete the questionnaire and email in PDF format to TSgt Garry Conn at garry.conn@us.af.mil and Mrs. Liz Walker at margaret.walker.1@us.af.mil by the due date specified in Block 8 of the SF 1449. The Offeror shall ensure that all questionnaires are completed and returned to the Government on or before the proposal due date.

The Government is not required to contact all references provided by the Offeror. References other than those identified by the Offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of the Offeror’s past performance. The Government reserves the right to obtain past performance information from established systems such as FAPIIS, PPIRS, eSRS or other databases; and may be obtained from other sources available to the Government such as DCMA.

(End of Addendum)

ADDENDUM TO 52.212-2

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

The Government will award one contract for the Moving and Storage requirement resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Options. The Government will evaluate offers for award purposes by adding the total price for all options (including the optional six-month extension) to the total price for the basic requirement to calculate the total evaluated price. The Government may determine that an offer is unacceptable if the option prices and/or CLINs are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise those options in the future.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to 52.212-2 Evaluation Basis for Award

1. Basis for Contract Award.

This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR Part 15, the DoD Source Selection Procedures dated 31 Mar 16 and applicable Air Force supplements to ensure the Government obtains the best value. By submission of an offer, the Offeror consents to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined unacceptable. The Government intends to award one contract to the offeror who is deemed responsible in accordance with FAR Part 9, whose proposal conforms to the solicitation requirements, is the lowest evaluated price with an “Acceptable” rating in all technical subfactors and the past performance factor. The LPTA process does not permit tradeoffs between price and non-price factors.

The Government seeks to award to the Offeror who, in the Government’s estimation, provides the greatest overall benefit in response to the solicitation. The evaluation process shall proceed as follows:

1. Proposals will be examined for completeness as specified in the Addendum to FAR 52.212-1, Instructions to Offerors.

1. Complete proposals will then be ranked from lowest to highest Total Evaluated Price (TEP). The TEP will be determined by adding the base period, all option periods and the FAR 52.217-8 six month extension option. Evaluation of options shall not obligate the Government to exercise such options.

1. The three lowest priced, complete proposals will be evaluated for technical acceptability. If the three lowest priced offers are not found technically acceptable, then the next lowest priced, complete offer will be evaluated. This process will continue until an offer is found technically acceptable or until all offers have been evaluated.

1. Concurrent with the Technical Evaluation Team’s evaluation, the three lowest priced, complete proposals, will then be evaluated for acceptable past performance. If the three lowest priced offers are found to have unacceptable past performance, then the next lowest priced, complete, offer will be evaluated. This process will continue until an offer is found to have acceptable past performance or until all offers have been evaluated.

1. The Contracting Officer will make a determination of responsibility prior to award IAW FAR Part

9. All information available through FAPIIS with regard to the offeror as well as other past performance information on the offeror will be considered before award IAW FAR Part 9.104-6.

It is the Government’s intention to award without discussions (except clarifications as described in FAR 15.306(a)) with respective offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost and price standpoint. The Government reserves the right to conduct discussions if determined to be in its best interest.

2. Evaluation Factors for Award The award decision will be made on the Lowest Price Technically Acceptable basis. In order to be eligible for award, offerors are required to meet all solicitation requirements, such as terms and conditions; representations and certifications; evaluation factor requirements; and be deemed responsible in accordance with FAR Part 9. If an offeror fails to meet all solicitation requirements, the Government may not make an award to that offeror.

Three evaluation factors will be used to evaluate proposal: Price, Technical, and Past Performance – past performance and technical are approximately equal to price. There are two subfactors under the Technical factor. They are A) Facility Inspection and B) Staffing Plan. All subfactors are equal in importance in regard to technical acceptability.

a. Factor 1: Price Price will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable and balance price. The Government will evaluate offers for award purposes by adding the total price for all CLINs to include the base period, all option periods, and 50% of the last option period to evaluate the option to extend services per FAR 52.217-8. This will constitute the Total Evaluated Price (TEP). The FAR 52.217-8 clause allows for up to an additional 6 months of continued contract performance if required. Offerors shall not include pricing in their proposal for this clause. Evaluation of options shall not obligate the Government to exercise such options.

Price proposals will also be analyzed to identify any potential unbalanced pricing IAW FAR 15.404-1(g). The Government may determine that an offer is unacceptable if the CLIN prices for the base period and all options are significantly unbalanced. Any offer, which appears to be unbalanced, may be rejected.

b. Factor 2: Technical The technical rating reflects the degree to which the offeror’s proposal meets or does not meet the Government’s minimum performance or capability requirements. The focus is on the ability of the offeror’s proposal to meet the minimum requirements of the PWS. Technical proposals will be assessed a rating of "Acceptable" or "Unacceptable" at the subfactor level IAW Table C-1 of the DoD Source Selection Procedures effective 31 Mar 2016; an overall factor level rating will not be assigned. To be eligible for award, offerors are required to receive an “Acceptable” rating in each technical subfactor. Proposals that exceed the evaluation criteria will not receive higher ratings.

Table C-1: Technical Acceptable/Unacceptable Ratings

Proposal must clearly demonstrate that the offeror is capable of meeting all the performance standards specified in the Performance Work Statement (PWS).

Subfactor A: Facility Inspection Description: This element will evaluate the offeror’s facility in accordance with Attachment 5, DD Form 1811 – Pre-Award Survey of Contractor’s/Carrier’s Facilities and Equipment, and Attachment 6, Defense Transportation Regulation – Part IV, Appendix D, Pre-Award Survey Guidelines.

Measure of Merit: This subfactor is met when the offeror completes the high-lighted portions of the attached DD Form 1181 with the proposal, and the offeror’s facility and equipment is determined to meet the minimum requirements IAW Defense Transportation Regulation – Part IV, Appendix D, Pre-Award Survey Guidelines (Attachment 6).

Subfactor B: Staffing Plan Description: This subfactor evaluates how the contractor identifies the method for hiring and retaining skilled manpower.

Measure of Merit: This subfactor is met when the offeror’s proposed staffing plan provides adequate manning and supervision addressing all aspects of the PWS in order to successfully accomplish mission requirements.

· Proposal provides manning charts that outlines sufficient manning levels, labor categories (both full and part-time positions, and number of personnel per labor category.

c. Factor 3: Past Performance Past performance shall be evaluated in accordance with FAR 15.305 and DFARS 215.305. The Government will evaluate this factor to assess the offeror’s probability of successfully performing as proposed based on the offeror’s demonstrated record of performance.

Sources of Past Performance Information for Evaluation. Past performance data may be obtained through sources such as the Past Performance Information Retrieval System (PPIRS), questionnaires tailored to the circumstances of the acquisition, through Defense Contract Management Agency (DCMA) channels, interviews with program managers and COs, or other sources known to the Government. Data from previous source selections or contractor capability assessments may be used if the data is recent and relevant. The past performance evaluation board will review the past performance information and determine the quality of the product or service provided as it applies to the performance assessment. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete performance information rests solely with the offeror. The Government is not bound by the offeror’s opinion of relevancy.

Recency. Past performance will first be evaluated for recency. Efforts will be considered recent if the period of performance occurred within five calendar years of the solicitation issuance date. Past performance deemed recent will then be evaluated for relevancy.

Relevancy. Efforts will be considered relevant if the offeror performed at least 100 moves in a year and/or moved at least 75,000 pounds in a year. Efforts shall be consistent with the same scope and magnitude/complexity this solicitation requires. The Government will evaluate the contractor’s performance on completed and ongoing projects that are similar to the requirements specified in the PWS. In evaluating relevancy, the Government will assign a rating of “Relevant” or “Not Relevant.”

Past performance considered recent and relevant shall then be evaluated on an acceptable/unacceptable basis at the overall factor level using the ratings shown below as outlined in the DoD Source Selection Procedures, Table C-2.

Table C-2: PAST PEFORMANCE EVALUATION RATINGS

An Offeror without a record of relevant past performance or if information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown (neutral) past performance. A neutral rating shall be considered “acceptable.”

When a relevant performance record indicates performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective actions taken (not just planned or promised). The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness.

The offeror is allowed to provide a rebuttal to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

(End of Addendum)

52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 Nov 2017 through 31 October 2022.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $700,000.00;

(2) Any order for a combination of items in excess of $1,700,00.00; or

(3) A series of orders from the same ordering office within 10 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from, 7th Contracting Squadron, 381 Third Street, Dyess AFB,TX 79607.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Services 2-in-1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Inspection: Government Acceptance: Government

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Michael.garcia.41@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Garry.conn@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of Summary of Changes) image1.wmf