FA4661-15-Q-0062_Roll_Up_Door.pdf

FA4661-15-Q-0062

3 September 2015

1. This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

The solicitation number is FA4661-15-Q-0062

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 effective 3 August 2015, DFARS DPN 20150626 effective 26 June 2015, and AFFARS AFAC 2015-0406 effective 6 April 2015.

3. The North American Industry Classification System code (NAICS) is 332999. A Small Business Size Standard for this NAICS code is 750 employees.

4. Set-aside: 100% Small Business Set-Aside

5. Delivery shall be F.O.B. Destination to:

7 CES Chief Material Acquisition 744 3rd Street, Bldg 8024, Dyess AFB, TX 79607

(a) Supplies shall be packed and marked in accordance with best commercial practice to prevent damage to property.

(b) The contractor shall enclose a PACKING LIST within each shipping container. The list shall include: (1) Order Number, (2) Line Item Number, (3) Brief Description, and (4) Quantity.

6. Delivery Date: NLT 15 October 2015

7. Deadline for receipt of offers: 10 September 2015, 2:00 p.m. (CST). All quotes can be faxed to 325-696-4078 Attn: SSgt Brittany Barlow at brittany.barlow@us.af.mil, or 1Lt Hilary Ince at hilary.ince@us.af.mil. For any questions call 325-696-4188.

8. QUOTE SUBMISSION INFORMATION: Quotes can be e-mailed or faxed to the address or number identified above. If you e-mail your quote, page 2 (or equivalent*) must be scanned so we have a signed quote. E-mail is the preferred method for offer submission. Your offer shall include but is not limited to the following:

1. Complete (must be signed) Page 2 of Combined Synopsis/Solicitation (or contractor equivalent*)

2. FAR 52.212-3 Offeror Representations and Certifications

* The offeror is not required to use Page 2 of this Combined Synopsis/Solicitation; however, if you chose not to use it, all of the information on Page 2 must be included in your offer.

9. EVALUATION OF OFFERS: The evaluation for this acquisition will be based on price and technical acceptability. The offeror’s proposed price will be evaluated for realism, completeness, and reasonableness.

Unrealistically low or high-proposed prices, initially or subsequently, may be grounds for eliminating the offer from either on the basis that the offeror does not understand the requirement or the offeror has made an unrealistic offer.

By signing it’s offer, the offeror certifies that each price stated on each CLIN includes an appropriate apportionment of all costs, direct and indirect, all state and local taxes, overhead, and profit.

Offeror’s Information

Offeror Name & Address: POC:

CAGE: Phone:

DUNS: Fax:

Tax ID: E-Mail

ITEM

NUMBER

DESCRIPTION QUANTITY UNIT

UNIT

PRICE

TOTAL

PRICE

0001 Roll Up Door and Motors in accordance with specifications (See Attachment 1)

4 EA

Delivery Date:

The contractor shall deliver all items NLT 15 October 2015.

This performance period is mandatory, negotiable.

NOTE: If the “negotiable” block is checked, please complete the following if you disagree with aforementioned performance period:

Request performance period be changed to:

PAYMENT TERMS:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 unless following block is marked and filled-in completely:

Use the following DISCOUNT TERMS for this offer:

days; Net 30

ADDITIONAL INFORMATION (for Offeror Use):

{Insert Name} DATE {Insert Title}

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation in accordance with FAR 52.204-7 – System for Award Management. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

10. The following contract clauses apply to this acquisition:

FAR 52.252-2, Clauses Incorporated by Reference

Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil (End of Provision)

CONTRACT CLAUSES INCLUDED BY REFERENCE

*FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.204-13, System for Award Management Maintenance FAR 52.204-18, Commercial and Government Entity Code Maintenance FAR 52.204-19, Incorporation by Referance and Representations and Certifications *FAR 52.209-6, Protecting the Governments Interest When Subcontracting with Contractor’s Debarred, Suspended, or Proposed for Debarment FAR 52.211-8, Time of Delivery FAR 52.212-4, Contract Terms and Conditions-Commercial Items FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items (*clauses are cited) *FAR 52.219-6, Notice of Total Small Business Set-Aside *FAR 52.219-28, Post-Award Small Business Program Representation *FAR 52.222-3, Convict Labor *FAR 52.222-19, Child Labor *FAR 52.222-21, Prohibition of Segregated Facilities *FAR 52.222-26, Equal Opportunity *FAR 52.222-36, Affirmative Action for Workers with Disabilities *FAR 52.222-50, Combating Trafficking in Persons FAR 52.223-6, Drug-Free Workplace *FAR 52.223-18, Contractor Policy to Ban Text Messaging While Driving *FAR 52.225-3, Buy American Act -- Free Trade Agreements -- Israeli Trade Act *FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-1, Payments FAR 52.232-8, Discounts for Prompt Payments FAR 52.232-11, Extras FAR 52.232-23, Assignment of Claims *FAR 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration FAR 52.232-39, Unenforceability of Unuthorized Obligations FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors FAR 52.233-1, Disputes *FAR 52.233-3, Protest after Award *FAR 52.233-4, Applicable Law for Breach of Contract Claim FAR 52.243-1, Changes – Fixed Price FAR 52.246-1, Contractor Inspection Requirements FAR 52.246-17, Warranty of Supplies of a Non-complex Nature FAR 52.247-34, F.o.b. Destination FAR 52.249-1, Termination for Convenience of the Government (Fixed-Price) (Short Form) FAR 52.253-1, Computer Generated Forms DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003, Control of Government Personnel Work Product

DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information DFARS 252.204-7015, Disclosure of Information to Litigation Support Contractors DFARS 252.211-7003, Item Unique Identification and Valuation DFARS 252.223-7008, Prohibition of Hexavalent Chromium DFARS 252.225-7001, Buy American and Balance of Payments Program DFARS 252.225-7048, Export-Controlled Items DFARS 252.227-7015, Technical Data–Commercial Items DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010, Levies on Contract Payments DFARS 252.243-7001, Pricing of Contract Modifications DFARS 252.244-7000, Subcontracts for Commercial Items DFARS 252.247-7023 Alt III, Transportation of Supplies by Sea

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Inspection: Government Acceptance: Government

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA4661

Admin DoDAAC FA4661

Inspect By DoDAAC F2WTB2

Ship To Code F2WTB2

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

TSgt Brandon Franklin brandon.franklin.1@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

TSgt Brandon Franklin brandon.franklin.1@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 Ombudsman

OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/HQ AFICA/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

11. The provisions that apply to this solicitation are as follows:

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical Acceptability

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

(End of Provision)

CONTRACT PROVISIONS INCLUDED BY REFERENCE

FAR 52.204-7, System for Award Management FAR 52.204-16, Commercial and Government Entity Code Reporting FAR 52.207-4, Economic Purchase Quantity - Supplies FAR 52.212-1, Instructions to Offerors-Commercial FAR 52.212-3, Offeror Representations and Certificates (Include a completed copy with RFQ) FAR 52.214-31, Facsmilie Bids FAR 52.215-1, Instrustions to Offerors – Competitive FAR 52.225-18, Place of Manufacture DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7004, Alternate A, System for Award Management

LIST OF DOCUMENTS, EXHIBITS, OR ATTACHMENTS:

Attachment No. Title Date Number of Pages

1 Roll Up Door Specifications 13 Aug 2015 2 Page

Attachment 1:

Salient Characteristics For Purchase of Four Rollup Doors and Motors

1. Provide all material and delivery required for four rollup doors and associated motors as specified in Section 2 below. Material and delivery shall include all parts (door components, associated hardware, operating mechanisms/motors w/back-up chain), inventory lists, and manuals required to install and operate four fully functioning rollup doors, sufficient to withstand the standard load and operating conditions at Dyess Air Force Base, TX. Labor and install is not included in the solicitation.

2. Rollup door and motor specifications:

2.1. The 625 series rollup doors shall be 16’ Width x 12’ Height and contain no windows.

2.2. The 625 series rollup door curtain shall consist of double interlocking type F-265i slats with foamed in-place insulation with a CFC-free polyurethane R-value of 7.7.

2.3. The curtain shall be 24 gauge galvanized steel front and back and have malleable iron end locks on alternate slats.

2.4. The rollup door shall contain a Bottom Sensing Edge for safety.

2.5. Windlocks shall be used as required to meet design wind load, minimum of 20 psf.

2.6. The guides shall have three ¼” structural steel angles with PowderGuard weathered finish with black powder coat and weather stripping on the exterior side.

2.7. The brackets shall be hot rolled steel plate to support the barrel, counterbalance, and hood. Hood shall include baffle.

2.8. The counterbalance shall be helical torsion springs housed in a steel pipe with a deflection limited to .03” per foot of span 16’ and adjustable by means of an external tension wheel. The springs shall have a 20,000 life cycle.

2.9. All non-galvanized, exposed, ferrous surfaces shall receive one coat of rust inhibitive primer. The curtain shall have baked enamel primer finish.

2.10. The curtain shall have a baked enamel primer finish with a finished color of sandstone (hexadecimal color is Kynar #433R396). The vendor is required to submit physical color samples of the product, for approval, to the following address: 7 CES/CENM, ATTN: Mr. Conda Richards, 710 Third Street, Building 8006, Office 210, Dyess AFB, TX 79607.

2.11. The motor shall be a RSX-RS series 460V 3-phase with a chain couple kit with two 50B26 sprockets 1 ¼” door shaft.

2.12. The motor shall have an easy limit setting with Limit Lock.

2.13. The motor shall have extra door system durability with Progressive Braking-DC brake system to bring the door to a soft stop for less wear and tear on the system.

2.14. The motor shall have easy installation and trouble-shooting with Einstein Logic-intelligent menu structure and expanded self-diagnostics.

2.15. The RSX motor shall be compatible for the Monitored Edge Interface Module to comply with the safety feature for the bottom sensing edge.

2.16. Vendor shall deliver all parts to Dyess Air force Base, Texas to the following address: 7 CES

Chief Material Acquisition, 744 3rd Street, Bldg 8024, Dyess AFB, TX 79607.

2.17. All material shall be delivered to the above location no later than 15 Oct 15.