Billboard Replacement Combo v5.pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

RFQ – Billboard Replacement (FA465924QZ006)

Requesting Agency: 319th RW 784 Eielson St.

Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKB

295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465924QZ006.

This requirement is being solicited as a total small business set aside. The NAICS code for this requirement is 339950 with a size standard of 500 employees.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03 Effective 23 February 2024; Defense Federal Acquisition Regulation Effective 22 January 2024; and Department of the Air Force Federal Acquisition Regulation AFAC 2023-0707, Effective 07 July 2023.

Quote SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule. Partial quotes or quotes that do not contain pricing on all CLINs will not be accepted. Offerors shall also include proposed delivery terms and shipping costs below.

*All Items shall be quoted IAW Salient Characteristics, and the instructions/information provided below*

1. The two signs are mounted separately.

2. Bidders should carefully review and modify the statements in their standard quote documents to ensure they are clear and do not conflict with the services required for this project.

3. Provide information that the product meets or exceeds the salient characteristics and the requirements of the Statement of Work. A written statement is acceptable if the typical product data doesn’t include the necessary information.

4. If a product feature or characteristic doesn’t match the requirements, provide a statement explaining how the product is equal to the requirements, such as a difference in units of measure or test parameters.

5. If a product feature or characteristic fails to meet the requirements or uses different technology, provide a statement explaining why the product should still be considered, such as the difference having a negligible affect within the conditions or use of the product in this particular situation.

FOB Destination for delivery to: 319th RW

Steen Blvd. B160 Grand Forks AFB, ND 58205

Quote Schedule

Description Qty Unit Unit Price Extended Price CLIN 0001 – LED Display 10’x6’ 2 EA

CLIN 0002 – Shipping, Installation, removal, and disposal of existing signs

1 LOT

CLIN 0003 – Electrical Work 1 LOT Total Price $

Delivery Date (No later than 60 days from the date of award):

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

A site visit for this requirement has been scheduled for 1:00 PM Central Daylight Time, 16 April 2024, at 295 Steen Blvd, Bldg 242 Grand Forks AFB, ND 58205. Parties interested in attending the site visit must express their intent to the contracting POC’s listed below no later than 12 April 2024 to allow proper time to coordinate base access passes, if needed. All questions are due no later than 10 AM Central Daylight Time, 22 April 2024. Quotes are due no later than 2 PM Central Daylight Time, 6 May 2024. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SSgt Asante Nieves, Contracting Specialist, e-mail: asante.nieves@us.af.mil or (701) 747-5286.

TSgt Richard Walls, Contract Officer, e-mail: richard.walls.1@us.af.mil or (701) 747-3750.

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

(a) Quote shall include the contractor’s Quote Schedule as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment – if any

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Photo depiction/schematics/samples

(d) Quotes must be valid for a period of no less than 60 days.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental mailto:asante.nieves@us.af.mil mailto:nicholas.cameron.3@us.af.mil mailto:richard.walls.1@us.af.mil agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers:

Technical Acceptability

Price

Award will be made to the offer that is the Lowest Price Technically Acceptable (LPTA).

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in:

Attachment 1 – Provisions and Clauses.: The full text of the FAR, DFARS, and DAFFARS can be accessed at https:/www.acquisition.gov.

Attachment 2 – Salient Characteristics Attachment 3 – Statement of Work

Attachment 4 – As Built Attachment 5 – Location Plan Attachment 6 – Picture of Current Sign http://www.acquisition.gov/