Sources Sought - Giant Voice System.pdf

SOURCES SOUGHT

LIVE FIRE TRAINING FACILITY YEARLY STRUCTURAL EVALUATION

THIS IS NOT A SOLICITATION! This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

The 319th Contracting Squadron, Grand Forks AFB, North Dakota, is issuing this Sources Sought as a means of conducting market research to identify parties having the resources to provide the following:

The Contractor shall provide all materials, plans, travel, labor, equipment, and documentation necessary to be capable of conducting the following: maintenance, testing, troubleshooting, parts ordering, installation, repair, and training of existing Giant Voice (GV), outdoor Mass Notification Systems (MNS) currently installed at Grand Forks AFB. All work shall be done in accordance with the National Electrical Code, all local building codes, Occupational Safety and Health Administration (OSHA) requirements and Industry Standards, and the DRAFT Performance of Work attached to this Sources Sought posting. Thus, the contractor shall provide a comprehensive debriefing to the end user with reports that determine all findings. As well as cleaning and returning all areas of work back to original condition prior to inspection.

The result of this market research will contribute to determining the method of procurement.

There is currently no incumbent. This is a new requirement.

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 – Electronic and Precision Equipment Repair and Maintenance

NOTE: If you believe the above NAICS to be incorrect please suggest alternate NAICS for this acquisition.

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Organization Name:

CAGE Code:

Business Type:

POC Telephone Number:

POC Email:

If you have an existing contract vehicle (GSA, NASA SEWP, NIH NITAAC, etc.) that can provide this service, please provide the contract number:

All interested firms should submit a capabilities package that outlines the firm’s capabilities in providing the required services. Contractor is required to provide all management and labor required for the operation and management of the required services. Include three past references with current contact information and contract number. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. Recent, relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided. The response must not exceed 5 pages.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT/MARKET RESEARCH, THIS

REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED

THROUGH FULL AND OPEN COMPETITION, and a single award MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to provide the above-listed products are invited to submit a response to this Sources Sought Notice by Wed, 3 April, 2024. For any questions and responses under this Sources Sought Notice, please contact 701-747-5292 or email TSgt Angelomykael Cabuang at angelomykael.cabuang.1@us.af.mil and SSgt Timothy Yoshihara at timothy.yoshihara@us.af.mil

PERFORMANCE WORK STATEMENT

Grand Forks Air Force Base (GFAFB)

Giant Voice Maintenance

Grand Forks AFB, ND 12 March 2024

2 February 2024

Table of Contents

1. INTRODUCTION AND SCOPE

1.1. Introduction:

2. SPECIFIC REQUIREMENTS

2.1. Overall Requirements

2.2. Quality Assurance

3. GENERAL REQUIREMENTS

3.1. Travel

3.2. Hours of Operation

3.3. Contractor Identification

3.4. Security Requirements

1. INTRODUCTION AND SCOPE

1.1. Introduction:

1.1.1. Background. The objective of this effort is to provide the following: maintenance, testing, troubleshooting, parts ordering, installation, repair, training of existing Giant Voice (GV), outdoor Mass Notification Systems (MNS) currently installed at Grand Forks AFB. The Contractor shall be trained and certified by Whelen Engineering Company, Federal Signal, and OptiWarn (as applicable) as the GV System is comprised of those parts and operating system.

The Contractor will be required to provide a survey of the current system in writing to include the number of materials/parts and manpower required to bring the MNS to the most current equipment/hardware.

1.2 Scope of Work. The contractor shall furnish all labor and necessary materials to include but not limited to tools and technical expertise to repair the MNS on Grand Forks AFB. All work shall be performed in accordance with National Electrical Code, all local building codes, Occupational Safety and Health Administration (OSHA) requirements and Industry Standards.

It is the contractor’s responsibility to plan and coordinate all aspects of the work. The contractor shall provide a project schedule of work within 10 (ten) business days after receipt of award for government approval.

1.3 Performance Period. This contract shall require up to six separate visits to Grand Forks AFB, ND to consist of a initial visit within 30 days of contract award to assess current health of Grand Forks AFB GV system. A follow-up visit to conduct any repairs required resulting from the initial visit within 30 days of completion of the assessment. Following the first two visits, there will be three follow-up visits (one per quarter) and an unscheduled emergency maintenance visit if necessary. The initial visit shall have a maximum of a 5-day performance period. Two travel days and three days on site, which shall begin no later than 14 days after the award of the contract. Coordinate work area with Contract Management and Using Agency.

1.3.1. Second Visit. If parts are necessary, work should begin no later than 14 days after contractor notification of parts arrival. Contractor shall return for a maximum of 5 days performance period to include 2-travel days and a total of 3 days on site.

1.3.2. Third Visit. If parts are necessary, work should begin no later than 14 days after

1.3.3. Fourth Visit. If parts are necessary, work should begin no later than 14 days after

1.3.4. Fifth Visit. If parts are necessary, work should begin no later than 14 days after

1.3.5. Sixth Visit. The sixth visit will be coordinated, if necessary, by the Contracting

Office Representative (COR) for emergency maintenance.

2. SPECIFIC REQUIREMENTS

2.1. Overall Requirements:

2.1.1. Overview. The Contractor shall provide all necessary equipment, materials, tools, documentation manuals, diagnostic/test equipment, vehicles, qualified/certified personnel, transportation, ancillary items, supervision, and other items necessary required to meet PWS requirements.

2.1.1.1. The contractor shall use only Original Equipment Manufacturer (OEM) specified part-numbered parts for all the installation, repair, and maintenance actions, unless other than OEM parts are used due to discontinued parts from the manufacturer.

2.1.1.2. All parts, serviceable or unserviceable, removed from any assets are considered to be the property of the Government and will be returned to the Contracting Officer Representative (COR). Parts that are submitted by the contractor under a manufacturer RMA process are exempt so long as a serviceable item was installed in its place.

2.1.1.3 The Contractor shall visit IAW with the attached contract to perform an initial inspection and service of the GV system and MNS.

2.1.1.4 Allowance for Parts and Materials will be invoiced on an as-needed basis. Known parts for replacement include (32) exterior GV batteries, (7) 400 Watt Speaker(s), 600 Watt Speaker, and applicable Motorola and/or OptiWarn assets.

2.1.1.5 The Contractor will return for a follow-up visit between 1 Mar 2024 – 29 Mar 2024.

This follow-up visit will be to re-inspect and perform required maintenance.

Table 1. Grand Forks AFB Giant Voice Pole Locations, Power, Speakers, and

Communications

2.2. Quality Assurance:

2.2.1. Quality Assurance. The Government shall inspect and evaluate the contractor's performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS.

2.2.2. Standards of Work. All site preparation/development and equipment installation shall be conducted in accordance with the industry standards, local, state, and federal codes.

2.2.3. Equipment Installation. The Contractor shall install and ground equipment in accordance with accepted industry standards to meet the requirements of this PWS.

Equipment installation shall adhere to industry standards and guidelines for communications sites; the Contractor shall indicate and describe to which standard their

Pole Coordinates Communications

UHF RF

Power Requirements Speakers and RTUs

Wing King’s House

LAT 47.951604

LONG 7.365454

Motorola

APX4500

- Primary AC Power and Solar Power.

- 4 Batteries

- Omni-Directional, 400 Watt

Base Housing LAT 47.959533

LONG -97.366282

Motorola

APX4500

- Primary AC Power and Solar Power.

- 4 Batteries

-Tri-Directional, 600 Watt

Main Gate LAT 47.946771

LONG -97.370470

Motorola

APX4500

- Primary AC Power and Solar Power.

- 4 Batteries

- Omni-Directional, 400 Watt

Old Base Housing

LAT 47.965030

LONG -97.373722

- Primary AC Power and Solar Power.

- 4 Batteries

- Omni-Directional, 400 Watt

Horse Stables LAT 47.961138

LONG -97.381297

Motorola

APX4500

- Primary AC Power and Solar Power.

- 4 Batteries

- Omni-Directional, 400 Watt

69th Pole LAT 47.949417

LONG -97.387765

- Primary AC Power and Solar Power.

- 4 NEW Batteries

- Omni-Directional, 400 Watt

Power Pro Pole LAT 47.939119

LONG -97.390192

- Primary AC Power and Solar Power.

- 4 Batteries

-Omni-Directional, 400 Watt

Recycling Center

LAT 47.969393

LONG -97.386469

- Primary AC Power and Solar Power.

- 4 Batteries

- Omni-Directional, 400 Watt installation practices adhere.

2.2.4. Government Maintenance. The Government reserves the right to perform system maintenance, programming, and troubleshooting as necessary.

2.2.5. Publications and Forms. Air Force, Department of Defense, and other related

Government publications and forms applicable to performing duties in support of maintenance operations applicable to this Performance Work Statement are listed below.

The Government has coded publications as mandatory (M) or advisory (A). The contractor shall follow those publications coded as mandatory to the extent (that is, the specific procedure in a paragraph, section, chapter, or volume) specified in the PWS. The contractor shall be guided by those coded advisory to the extent necessary to meet requirements in the PWS. At the start of the contract, the Government provides all publications and forms listed. The Government may issue supplements or amendments to listed publications from any organizational level during the life of the contract. The contractor shall keep all issued publications up to date. The contractor shall immediately implement those changes in publications that result in no change in performance cost and will not result in an increase in contract price. The contractor shall submit a notice to the contracting officer from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. The Government will consider changes in the contract price due to supplements and amendments under the “Contract Terms and Conditions-Commercial Items” clause. The Government will supply the forms needed for daily operations. Upon completion of the contract, the contractor shall return to the Government all issued publications and unused forms.

2.2.6. Government Applicable Documents and Standards. The Contractor shall comply with these documents during the performance of this work. The Contractor shall obtain and comply with any other applicable manuals not identified above that would be required to meet industry standards.

UFC 4-021-01; 9 Apr 2008, change 1, Jan 2010 - Design and O &M: Mass Notification Systems.

UFC 4-010-01/02 - Minimum Antiterrorism Standard for Buildings.

AFI 10-2501 - AF Emergency Management Program Planning and Operations.

Executive Order 13407, 28 Jun 2006 - National Public Alert and Warning System.

Secretary of Defense Memorandum: Final Recommendations of the Ft Hood Follow-On Review, 18 Aug 2010.

DoDI 6055-17, 13 Jan 2009 - DoD Installation Emergency Management (IEM) program Incorporating change 1, Feb 13, 2017.

Secretary of Defense Memorandum: Force Protection Recommendations Following the Chattanooga Shooting, 29 Jul 2015.

Air Force Emergency Mass Notification System (EMNS) Concept of Operations (CONOPS).

AFI 10-206, Operational Reporting Chapter 8 Emergency Mass Notification System (EMNS), dated21 July 2016.

AFI 17-210_AFGM2018-01 Attachment 1, paragraph 1.4.3. AF Guidance Memorandum to AFI 17- 210, Radio Management.

OSHA CFR 29 Part 1910-268 - (2013) Telecommunications.

REA TE&CM 701/PC-5A - Rural Electrification Administration (REA).

REA TE&CM 643 Form 515C - Rural Electrification Administration (REA).

NEMA TC 2-2013 - Electrical Polyvinyl Chloride (PVC) Tubing and Conduit.

ANSI/TIA/EIA-568-D - (2001) Commercial Building Telecommunications (568B-1, 568B-2, 568B-

3) Cabling Standard.

ANSI/TIA/EIA-569-D - (1998) Commercial Building Standard for Telecommunications Pathways and Spaces.

ANSI/TIA/EIA-606-B - (2011) Administration Standard for the Telecommunications Infrastructure of Commercial Buildings.

ANSI/TIA/EIA-607-C - (1994) Commercial Building Grounding and Bonding Regulation for Telecommunications.

ANSI/EIA-310-D - Cabinets, Racks, Panels, and Associated Equipment.

BICSI TDM Manual - (1998) Building Industries Consulting Services International Telecommunications Distribution Methods (TDM) Manual.

RUS Bulletin 1751F-640 - Design of Buried Plant-Physical Consideration.

RUS Bulletin 1751F-641 - Construction of Buried Plant.

RUS Bulletin 1751F-643 - Underground Plant Design.

RUS Bulletin 1751F-644 - Underground Plant Construction Telecommunications Engineering Shield.

Continuity and Construction Manual (TE&CM) 451.2 RUS Bulletin 345-65 (PE-33) - RUS Specification for Shield Bonding Connectors RUS Bulletin 345-54 (PE-52) - RUS Specification for Telephone Cable Splicing Connectors RUS Bulletin 345-72 (PE-74) - RUS Specification for Filled Splice Closures RUS Bulletin 345-150 (515a) - Specifications and Drawings for Construction of Direct Buried Plant RUS Bulletin 345-152 (515d) - Specifications and Drawings for Underground Cable Installation Electronics Industry Alliance EIA-310-D - Cabinets, Racks, Panels, and Associated Equipment ANSI/TIA/EIA-758B - Outside Plant Telecommunication Cabling Regulation.

ANSI/TIA/EIA-606B - Administration Regulation for Commercial Telecommunication Regulation Standard (PVC) Tubing and Conduit.

NFPA 70 - (2017) National Electric Code.

NFPA 72 - (2016) National Fire Alarm Code.

AFI 33-203 - Emission Security.

AFI 91-203, Chapter 23 - Air Force Consolidated Occupational Safety Instruction.

Unified Facilities Code (UFC) 3-520-01 (2015), Interior Electrical Systems; Engineering Technical Letter.

(ETL) 11-29 (2011), Use of Light-Emitting Diode (LED) Fixtures in Airfield.

Lighting Systems on Air Force Installations and Enduring/Contingency Location.

UFC 3-560-01 (2017), Electrical Safety, O&M; UFC 3-535-01 (2017).

Visual Air navigation Facilities.

NFPA 70E, Standard for Electrical Safety in the workplace.

Grand Forks AFB Electrical Standards.

UFC 3-520-01 Interior Electrical Systems.

Grand Forks AFB Instruction 32-2001 - Fire Emergency Services Program International Building Codes (IBC) of 2015

3. GENERAL REQUIREMENTS

3.1. Travel:

3.1.1. Notification. Contractor shall provide written notification to the Contracting office one week prior to commencement of work. The Contracting Administrator will in turn notify the Using Agency.

3.1.2. Site Access and Security Clearance Requirements. The Contractor shall coordinate all site visits through the COR. The Contractor shall provide all necessary site visit information for any site visit by any Contractor or subcontractor. The Contractor shall coordinate all deliveries with the COR at least ten (10) business days prior to delivery and provide any site visit information required for the delivery. This will ensure visit clearances can be obtained from the local Security/Visitor Control Office.

3.2. Hours of Operation:

3.2.1. Contractor Work Hours. The Contractor is expected to perform work between 0700 - 1900 local time, excluding all Federal Holidays observed by the Federal Government, unless prior arrangements have been made with the COR.Building Closures and Delays. Situations may arise where Government facilities may not be available for performance of requirements (i.e., closure due to weather, force protection conditions, etc.). Contractor employees shall contact his/her supervisor for direction concerning late reporting or early release due to inclement weather. Delays or additional response due to exercises and contingencies are part of the environment and cannot be considered cause for an adjustment in price. Mission requirements may necessitate suspension or cancellation of maintenance and upgrade operations for that period. All uncompleted work requirements shall be rescheduled for accomplishment at a later date.

3.2.2. Holidays Observed.

New Years Martin Luther King Day President’s Day

3.19 Day (March 19th)

Memorial Day Juneteenth Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

3.3. Contractor Identification:

3.3.1. Representation of Government. The Contractor shall ensure its personnel do not attempt to represent the Government of the United States to any other person or entity, U.S. or foreign, except for delivering a Government-approved message or position.

3.3.2. Identification Badges. Contractors shall wear company identification badges to easily distinguish themselves from Government employees (e.g. corporate identification badges, Government-issued identification that reflects Contractor status, etc.) These badges shall be conspicuously displayed at all times when working with Government personnel.

Identification badges shall be displayed above the waist at all times to allow for easy identification as a Contractor employee or authorized sub-Contractor performing work for the Contractor.

3.4. Security Requirements:

3.4.1. Physical Security. The Contractor shall comply with base Operations Plans and

Instructions for Force Protection Condition procedures, Random Antiterrorism Measures, and local search and identification requirements. The Contractor shall adhere to security policies and safeguard all Government property provided for Contractor use. At the end of each work period, the Contractor shall secure all Government facilities, equipment, and materials.

3.4.2. Grand Forks AFB Identification Requirements. For either the site visit, delivery of commodities, or submission of proposals, all personnel requesting access to Grand Forks AFB must possess a valid State or Government picture identification card.

Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. Additional information to include a full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/current-status-states-territories. Personnel requesting vehicle access to Grand Forks AFB must provide a valid driver's license (compliant with REAL ID Act), current vehicle registration, and insurance.

4. Appendices.

A. Estimated Workload Data B. Giant Voice Stack Locations

APPENDIX A

ESTIMATED WORKLOAD DATA

NAME

ESTIMATED

QUANTITY

1 Giant Voice Tower/Stack 8 EA

1.1 Giant Voice Battery Backup 2 EA

1.2 400W Driver 1 EA

2 Giant Voice Service Charge 1 EA

3 Mobilization 1 EA

APPENDIX A

Giant Voice Stack Locations