FA465921Q0009 Cellular Signal Amplifier SOO.pdf

Statement of Objectives (SOO)

Installation of Cellular Signal Amplifier 01/14/2021

Statement of Objectives (SOO)

Installation of Cellular Signal Amplifiers at Barns Hall, Bldg. 319 on Grand Forks AFB. ND.

1.0 Problem and Vision Statement

Barnes Hall is a three story residential dormitory that houses 136 rooms/136 Airmen assigned to Grand Forks AFB. Barnes Hall is primarily made of brick/concrete material with a total area of 61,020 sqft (3 floors X 20,340 sqft)

When inside the building and when in close proximity to the building, there is a noticeable decrease to nonexistent cellular signal throughout and around the building. The existence of poor or no cellular signal within and around the building is a cause of concern as this reduces the ability of residence to use their cellular devices for communications especially in emergency situations. The Government is seeking a turn-key solution that effectively address the stated problem set, hence elevating and enhancing cellular signal within and around the exterior perimeter of Barnes Hall.

1.2 Scope

The contractor shall provide all the necessary tools, equipment, labor, material, expertise, and management required to provide a turn-key solution that that addressed the problem statement stated above in section 1.1 of the Statement of Objective. The turn-key solution shall be for a Professional/Commercial Grade Signal Booster System that amplifies and enhances interior and exterior 4G, LTE, and 3G voice and data signal for Barnes Hall (61,020 Sqft). The Signal Booster at a minimum shall support all major US Cellular Carriers. The solution shall and performance shall be accomplished in two phases, the first being the site survey and investigation, and the second phase being the installation and commissioning of equipment.

1.2.1 Site Investigation Survey and Analysis

The contractor shall provide all the necessary tools, equipment, labor, material, expertise, and management required to conduct a site investigation/survey with analysis to determine factors inhibiting elevated cellular signals within and round the building and provide data reports, along with pertinent design solution and receive map and a Performance Works Statement detailing, based on the contractor’s finding, an intended process on addressing and resolving the reduced cellular signal within and around Barnes Hall. The proposed solution shall be compliant with all standard commercial industry practices, regulations, code and Air Force regulations and instructions. See Section 4 for a details of required codes and regulation.

1.2.2 Installation

Based on the contractors proposed solution and approval by the Government, the contractor shall provide all the necessary tools, equipment, labor, material, expertise, and management required to install a completed turn-keep system that enhances interior and exterior 4G, LTE, and 3G voice and data signal for Bldg. 319 (61,020 Sqft). The Signal Booster at a minimum shall support all major US Cellular Carriers and shall increase cellular signal from zero (0) bars to no less than three(3) bars. All equipment, and process shall be compliant with all standard commercial industry practices, regulations, code and Air Force regulations and instructions. See Section 4 for a details of required codes and regulation.

2 General Requirements

The contractor shall provide all the necessary tools, equipment, labor, material, expertise, and management required to meet all the general requirement detailed under this section.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Grand Forks AFB and the contractor's corporate offices.

2.3.1 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.2 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks

The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of tasks issued hereunder will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at Barnes Hall, Bldg. 319 GFAFB. The contractor shall only perform work on Grand Forks AFB, ND during the following normal duty hours: M-F 7:30am - 4:30pm, excluding federal holidays. The contractor shall notify the POC 24 hours in advance of a scheduled employee absence and a minimum of 2 hours if an emergency situation occurs.

3 Performance Requirements

The contractor shall provide a detailed Performance Work Statement, Design/ Received Map that details and describes the work performance. The required documents shall be provided to the government for review, consideration and amendment if need be and shall not be executed upon until so approved.

4 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort. The contractor shall comply with all the specified special requirements stated here.

4.1 Security and Safety

The contractor and it sub-contractors shall comply with all the stated security and safety requirements stated.

4.1.1 Minimum Security Requirements (All Areas including Base Entry).

Visitor Passes: The Commercial Visitor Control Center will issue a SFMIS AF Form 75 (Visitor Pass) to the contractor and his/her employees upon completion of screening process for the duration of the contact. The screening process takes time, and the contractor shall visit the Commercial Visitor Control Center prior to expecting base entry to receive required forms and instruction on the application process, to include estimated time of receiving the visitor pass.

Although contractors will not be issued vehicles passes, vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas without a free zone being established. Company vehicles will be allowed access to restricted/controlled areas.

All Contractor vehicles should have markings with the company name for quick identification of ownership and notification if they are involved in an incident.

Conduct Requirements. The contractor shall ensure that his/her employees comply with all base traffic regulations and properly conduct themselves while on the base.

4.1.2 Safety

The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP).

Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours of all mishaps or incidents.

The Government person notified by the contractor will in-turn notify the Safety office.

Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer's representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

The Contractor shall keep all facilities and work areas clean and neat IAW industry, Occupational, Safety and Administration (OSHA), fire and safety standards.

4.1.3 Building and Architectural Codes/Standards

4.1.3.1 Architectural Standards:

• Exposed conduit, cabling, electrical boxes, etc. are not allowed in finished interior spaces and shall be concealed above ceilings or within walls.

• Exposed exterior conduit, cabling, electrical boxes, etc. shall be kept to a minimum and shall be painted to match the dark bronze roof or the surrounding surface color.

http://www.osha.gov/dcsp/vpp/index.html

• Exposed equipment on the building exterior and in finished interior spaces shall match the surrounding surface color. Factory finish colors similar to the existing surface; e.g.

white equipment on a cream wall, will be evaluated and approved on a case basis. A black factory finish is acceptable for exterior applications in lieu of paint to match existing surface.

• Penetrations through, and anchoring to face brick is strongly discouraged and requires prior approval.

• Roof attachments that penetrate the roof are not allowed. Recommend clamps that pinch onto the standing seams be used.

• All penetrations of the roof shall be in accordance with National Roofing Contractors Association standards.

• All outdoor antenna roof-top mounting, shall be equipped with an antenna mounting frame fixture that is rated for wind gusts up to 110 mph. The fixture shall be fastened to the roof and shall be rated for 110 mph wind loading for the attached antenna. All outdoor antenna mounting hardware shall be attached to the fixture. Roof attachments shall not penetrate the roof. Clamp-type mounting that pinches onto the roof panel ribs are recommended. Minimize equipment attached to brick walls. Identify specific locations of equipment that must be attached to brick for approval.

4.1.3.2 Electrical Standards:

All electrical installations shall comply with NFPA 70 and Grand Forks AFB Facility Standards and Electrical Standards.

Installation of conduit and other wire-ways on the interior and exterior of buildings is prohibited without prior approval from 319RW/CE.

4.1.4 Telecommunications Codes and AFI’s

Per AFI 17-220 proposed devices shall meet the following requirements prior to acceptance/installation:

• The contractor shall obtain some form of licensee consent to operate the booster from the cell providers.

• The booster is registered with all pertaining providers.

• Booster is FCC certified and shall approved by Grand Forks Wing Information Assurance/Installation Spectrum Manager prior to purchase.

• The booster is operated on a secondary, non-interference basis and must be shut down if it causes harmful interference. The contractor shall provide instructions for shut down procedures at conclusion of project.

4.2 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

4.3 Government Furnished Materials

This Government will not be furnishing any materials for this requirement. As such the it is the Contractors responsibility to provide all needed material and equipment required for the performance of this requirement.

4.4 Environmental Requirements

The cell signal booster system shall operate under all climate and environmental conditions recorded at Grand Forks, North Dakota – include lightning protection of all outdoor equipment and during severe weather (wind loading to 110 mph).

Mandatory compliance (list) The outdoor equipment installed by the contractor to include fixtures, mounting brackets and antennas. All signal conductors outside component enclosures shall be enclosed in rigid or flexible conduit. All wire, cable and conduit installed in Plenum areas shall be plenum rated per the National Fire Protection Association (NFPA) Publication 72, “National Electrical Code Standard”.

4.5 Quality

The contractor shall provide all the necessary tools, equipment, labor, material, expertise, and management required to ensure that quality control procedures are followed throughout the performance of the requirement.

4.5.1 Quality Control

The Contractor shall develop a QCP and maintain an effective quality control program to ensure services are performed in accordance with the contract and the accepted PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be accepted by the Government at the time of the award of the contract.

The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Government's review and approval. The Government may find the QCP "unacceptable" whenever the Contractor's procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

4.5.2 Quality Assurance Surveillance

The Government shall monitor the Contractor's performance under this contract to ensure services are performed in accordance with the contract and the accepted PWS

5 Warranty

The contractor shall provide a minimum of a 1 year warranty on all equipment and on all labor.

All Contractor or Manufactures warranty information shall be filed by the contractor in the government’s name. All warranties shall be identified by product with a listing of name serial number, address of the company and the expiration date of the guaranteed or warranty.

6 Protection of Government Property

The contractor shall use reasonable care to avoid damaging existing buildings, equipment and vegetation on the government installation. If the contractor fails to use reasonable care and causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the government as the contracting officer directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost which may be deducted from the contract price.

7 Deliverables The contractor shall provide deliverables as described in subsequent contract. Deliverables shall be further specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means that will be determined at the time of award.

Number Title

00001 Analysis Data Report

00002 Receive Map/Radio Study

00003 Detailed Design Solution

00004 Performance Work Statement

00005 Phased Installation Plan

00006 Bill of Materials/Manufacturer’s Specifications Sheets

00007 CAD/As-Builts, O&M’s

8 Related Documents

The following Documents are attached:

1. 2X CADs- Barnes Hall, Bldg. 319

2. Department of Labor Wage Determination – 2015-4973 (Rev 14)

Number Title