Contemp_PWS_20190130.pdf

PERFORMANCE WORK STATEMENT

Contemporary Praise and Worship Director

1.Description of Services/General Information:

1.1 The Contemporary Praise and Worship Director is to provide a non-personal service to support the 319th Air Base Wing Chapel. Duties will include but not be limited to: recruiting volunteer musicians/vocalists, ensuring volunteers complete a background check if working with youth under 18 years old, conducting musical training, and rehearsing with a Band and Praise Team comprised of volunteer musicians/vocalists for the purpose of leading a congregation in current contemporary praise and worship songs.

1.2 Place of Performance: Services will be located at Prairie Rose Chapel on Grand Forks Air Force Base (345 Tuskegee Airmen Blvd, Grand Forks AFB, ND 58204).

2. Tasks:

2.1. Support the overall Chapel mission by working cooperatively with leadership, staff members, and volunteers.

2.2. Support the Chapel leadership’s direction for worship service. Coordinate with Contemporary Worship Service Chaplain in the selection of music to include compiling a song list and providing it in advance of rehearsal/worship for review and approval.

2.3. Recruit, assemble, rehearse, and lead Praise Team in songs and musical segments during the Contemporary Worship Service.

2.3.1. “Recruiting”, done informally, will be led by the Director through social media, via Sunday bulletins, one on one conversations, and as a general service announcement.

2.4. Play music and lead congregation in worship songs (see more at 5.1.2 below).

2.5. Meet as needed and upon request with Contemporary Worship Service Chaplain, Band, and/or Praise Team in order to discuss pertinent musical issues related to the performance of duties.

2.6. Coordinate with the Chapel Staff to ensure all volunteers working with youth below 18 years of age receive a background check as directed by DODI 1402.5 Criminal History Background Checks on Individuals in Child Care Services.

2.7. Be present at least 30 minutes prior to rehearsals and worship services in order to prepare and perform necessary duties related to leading a band and praise team in songs and musical segments. The normally scheduled weekday rehearsals should be no less than 90 minutes in duration minus pre-event set-up and post-event take-down.

2.8. Notify the Contemporary Worship Service Chaplain of anticipated delays and absences at least seven (7) days prior. If absent, contractor will find a substitute with name and contact information to support these requirements who meets the personnel qualifications in accordance with Paragraph 5.1.

2.9. Build a professional and working partnership with the service’s audio/visual technicians, who are setting up and working with Chapel sound equipment used for the worship service.

2.10. Provide musical support not exceeding 52 weekly rehearsals (52 Units), 52 Sunday worship services (52 Units), 8 special rehearsals (8 Units) and 8 special worship services (8 Units) for all 52 weeks of contractual year, a unit being up to a 4-hr block. The Contemporary Worship Service will be held on Sundays from 10:30 to 11:30 AM.

Rehearsals will be held on Tuesdays from 1730-1900 and are negotiable with the Contemporary Worship Service Chaplain per local needs inventory.

Units to be accomplished per year

Occurence

52 Rehearsals (Units) weekly

52 Performances (Units) weekly

8 Special Rehearsals (Units) special

8 Special Worship Services special

Total 120 Units

2.11. Work an average of two (2) Units per week to include set-up, tear-down, rehearsals, working with volunteer musicians and vocalists, A/V technicians, planning, and directing Praise Team

2.12. Present a clean and professional appearance and dress appropriately for Chapel services in accordance with local Chapel Operating Instructions to be made available to the Contractor upon request. Likewise, maintain workspace, and storerooms in a clean, orderly and safe manner.

3. Services Summary:

Paragraph Reference Performance Objective Performance Threshold

2.1. Work cooperatively with chapel

leadership, staff members, and volunteers.

No more than three (3) valid complaints from leadership, staff members, and volunteers.

2.2. Support the Chaplain’s overall direction

for the worship service.

No more than three (3) occurrences where song lists/agendas are not coordinated with Service-Chaplain for approval and afterwards timely presented to Band and Praise Team prior to rehearsals/worship.

Paragraph Reference Performance Objective Performance Threshold

2.3. Successfully build, maintain, and lead a

Band and Praise Team for worship.

No more than five (5) valid complaints from leadership, congregation, and/or volunteers regarding quality of music.

2.4. Ensure 75% of Contemporary songs that

are 10 years within calendar year.

No more than five (5) valid complaints from leadership, congregation, and/or volunteers regarding choice of songs.

2.6.

Coordinate with Chapel Staff to ensure all volunteers working with youth below age 18 receive a background check.

No instance of a volunteer without a background check working with youth below the age of 18.

2.7.

Present 30 minutes before rehearsals and worship services to prepare (setup) and perform necessary duties.

No more than three (3) unexcused tardiness/absences for rehearsals and setup.

4.3

Ensure the security and cleanliness of all facilities utilized in conjunction with related programs and observes all local safety requirements/procedures.

Maintain workspace, office and storerooms in a clean, orderly and safe manner

No more than three (3) valid complaints from Building Manager or Safety Representative.

3.1 The contractor will be notified in writing of any and all noncompliance, and will be given an opportunity to correct, if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance.

4. Government Furnished Equipment

4.1. Submit any purchase requests for musical resources through the Contemporary Worship Service Chaplain or Protestant Community Coordinator to support requisite tasks.

4.2. The Government will provide working space in the Chapel, musical instruments (e.g. Piano, Guitar, Drums, Bass Guitar are available currently), music, and sound equipment.

4.3. Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined that Custodial Services requirements under this PWS are essential to be performed during a crisis. Facilities designated as Mission Essential are Child Development Center and Youth Center

5. General Information:

5.1 Personnel Qualifications: The Contractor shall provide personnel with the necessary training and qualification to accomplish all requirements identified in this PWS. Resumes will be submitted for validations of skill sets 10 days after bid consideration. In the event of contractor turnover of employees, qualification summaries shall be submitted 14 days in advance through the Contracting Officer for verification of key personnel skill sets.

Contractor shall have all of the following skill sets:

5.1.1. Possess a general understanding of the basic concepts of Christian doctrine.

5.1.2 Possess a minimum of one to two (1-2) years’ experience as a Praise and Worship Musician and/or Director in a Contemporary Worship Service setting (Church, Chapel, or the like) to include:

5.1.2.1 Leading a Band, Praise Team, and congregation in songs vocally and instrumentally (while playing a guitar or piano/keyboard);

5.1.2.2 Conducting weekly rehearsals with a Band/Praise Team;

5.1.2.3 Recruiting, assembling, and directing a Band/Praise Team;

5.1.2.4 Possessing a current repertoire of Contemporary music and songs.

5.1.3 Have experience and/or training in music with the proficiency to read music (chords, primarily) and play the instruments listed above.

5.1.4 Willing to work within an interdenominational and interfaith setting with chaplains and parishioners of diverse religious positions/backgrounds.

5.1.5 Submit the background check application to the appointed Chapel Team member IAW Department of Defense Instruction (DoDI 1402.5) and submit a Criminal History Background Check within 5 days after receipt of award. This requirement includes Federal NACI, State and Installation Records Checks. All checks will be initiated and tracked by the 319 ABW/HC staff. Because of public law and DoD 1402.5 regarding contractors that work with children under the age of 18, the selected contractor must favorably pass all background checks; inability to do so will invalidate this contract.

5.1.6 Audition in person and on-site (i.e., GFAFB Chapel), playing an instrument (piano or guitar) while singing, which is a core capability in directing songs and leading the congregation in singing and worship.

5.1.7 Will be interviewed and must perform (e.g. audition) at least one Contemporary worship song in front of pertinent Chapel Staff and/or Interview Team. All qualified candidates will be interviewed in person prior to strong consideration.

5.2 Core Working Hours. The Contemporary Worship Service Chaplain and Contractor shall determine core working hours not exceeding 52 weekly rehearsals, 52 Sunday worship services, 8 special rehearsals, and 8 special worship services for all 52 weeks of contractual year. The Contemporary Worship Service will be held on Sundays from 10:30 to 11:30 AM.

Rehearsals will be held on Thursdays from 5:30-7:00 PM and are negotiable with the Contemporary Worship Service Chaplain per local needs assessments. (Contractor will be notified at least seven (7) days in advance of exceptions to dates and times of rehearsals and worship services.)

6 Definitions:

6.1 Rehearsal: Rehearsals are held at times other than in conjunction with a performance.

Normally, musician and musical team rehearsals are held in the evenings during the week, but may be scheduled at other times to enhance rehearsal attendance.

Rehearsals are no less than 60 minutes in duration and require at least 2 performers present. Average rehearsal length is 90 minutes. Rehearsals will be held in a chapel facility.

6.2 Performance: Performances are held at the scheduled worship service time. A normal worship service is up to 80 minutes in duration. On special religious holidays, worship service may run longer, but not normally longer than 90 minutes. All performances shall include approximately a 30-60 minutes warm-up period prior to the service start time. Location of warm up may vary depending on facility availability.

6.3 Special Service: Special services include religious holidays, and additional rehearsals

(with coordination/approval of Wing Chaplain and person in charge of facility reservations) that might be required for religious holidays.

6.3.1 Special services shall be billed at the same rate as other performances.

6.3.2 Music needs for weddings are not included in this contract. Wedding parties are responsible for the cost of any wedding music provided by the Director or subcontractor musician.

6.4 Unit: One “unit” is a minimum and maximum duration of two (2) to four (4) hours. A

“unit” will include action steps such as selecting songs, putting together a set of songs, creating slides for Sunday, setting up instruments, microphones, and amplifiers, sending songs to our A/V Technicians, making copies of music for Praise Team members, rehearsal of the music, performances of the music, filing away used song sets, and taking down, cleaning up, and stowing away all used items.