25_Apr_17_SOW_FIRE_SUPPRESSION-final.pdf

STATEMENT OF WORK

INSPECTION, TESTING, SERVICE AND REPAIR OF

CHEMICAL FIRE SUPPRESSION SYSTEMS.

25 April 2017

GRAND FORKS AFB, NORTH DAKOTA

TABLE OF CONTENTS

PARA TITLE PAGE

1. Description of Services 2

1.1 Fire Suppression Systems 4

1.2. Status Reports 4

1.3. Testing 4

1.4. Conditions of Work 4

1.5. Trained to inspect Fire Suppression systems 4

1.6. Replacement Parts 4

1.7. Replacement of Defective Parts 4

1.8. Replacement of Fusible Links 4

Nozzles and Blow caps 4

1.9. Discharging of System 5

1.10. Emergency Services 5

2. Government Furnished Property/Services 5

2.1. Utilities 5

2.2 Security Forces and Fire Protection 5

3. Contractor Furnished Items and Services 5

4. Hours of Operation 6

4.1. Holidays 6

5. Records Management

6. Performance of Services during Crisis Declared by the

National Command Authority or Overseas Combatant

Commander. 6

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment and labor necessary to inspect, test, service, repair and maintain fire suppression systems at Grand Forks Air Force Base. Following is a list of fire suppression systems and their locations.

DESCRIPTION NUMBER TYPE NO. OF FREQUENCY LAST REMARKS

OF OF BOTTLES OF HYDRO

SYSTEMS SYSTEMS IN SYSTEM ACTlON CHECK

BLDG. # 105 3 Wet Chem. 3-3 gal. Semi Annual 2008

Burger King

BLDG 121 1 Wet Chem 1-3 gal Semi Annual 2015

BLDG. # 118 2 Wet Chem. 4-3 gal. Semi Annual 2016

Northern Lights Club

BLDG. # 124 1 Wet Chem. 1-3 gal. Semi Annual 2008

Sunflower Chapel

BLDG. # 168 1 Wet Chem. 1-3 gal. Semi Annual 2017

Child Development Center

BLDG # 202 Bowling Center 1 Wet Chem. 1-3 gal. Semi Annual 2008

BLDG. # 203 Community Activity Center 1 Wet Chem. 1-3 gal. Semi Annual 2006

BLDG 207 1 Wet Chem 1-3 gal Semi Annual 2015

Airmen & Family Readiness Center

BLDG. # 208 Prairie Rose Chapel 1 Wet Chem. 1-3 gal. Semi Annual 2008

BLDG. # 213 Dormitory, Kollinger Hall 1 Wet Chem. 1-1.5 gal. Semi Annual 2011

BLDG. # 217 Dormitory, Eielson Hall 1 Wet Chem. 1-1.5 gal. Semi Annual 2011

BLDG # 221 Dormitory, Bunch Hall 1 Wet Chem 1-2.4 gal Semi Annual 2006

BLDG # 222 Dormitory, Grey Hall 1 Wet Chem 1-2.4 gal Semi Annual 2006

BLDG. # 315 Dinning Facility 3 Wet Chem. a. 2-3 gal. Semi Annual 2010

b. 3-3 gal. Semi Annual 2010

c. 4-3 gal. Semi Annual 2010

BLDG 411, CES Structures Breakroom 1 Wet Chem 1-3 gal. Semi Annual 2015

BLDG # 418 Top 4 Kitchen 1 Wet Chem 1-3 gal. Semi Annual 2015

BLDG # 418 Electrical Shop Breakroom 1 Wet Chem 1-3 gal. Semi Annual 2015

BLDG # 418 HVAC Breakroom 1 Wet Chem 1-3 gal. Semi Annual 2015

BLDG. # 540 Utilities Shop Breakroom 1 Wet Chem. 1-3 gal. Semi Annual 2015

BLDG # 557 Power Pro Kitchen 1 Wet Chem 1-3 gal. Semi Annual 2015

BLDG. # 811 Golf Course 1 Wet Chem. 1-3 gal. Semi Annual 2015

BLDG #834, GATR Facility 3 Dry Chem 1-28 lb. Semi Annual 2008

Dry Chem 1-314 lb. Semi Annual 2008

Wet Chem. 2-70-112 lb. Semi Annual 2008

Note: Hydrostatic testing shall be accomplished every 12 years.

1.1. Fire Suppression Systems. The contractor shall inspect, test, certify, service, repair, clean and maintain all fire suppression systems in accordance with applicable National Fire Protection

Association (NFPA), United Facilities Criteria (UFC), manufacturer’s recommendations and all applicable local, state, and federal laws and regulations. The contractor is required to drain and refill the Micromist systems water tank annually in strict accordance with manufacturer’s specifications.

There is no water supply at building 834 and contractor will be required to transport water to the facility.

1.2. Status Reports. The contractor shall submit a legible report detailing what was accomplished during the inspection, testing and maintenance work. Contractor shall include in the report, any discrepancies, system impairments and recommendations for each system. The report shall also include a record of the condition of the system, completed tests, inspection results and preventive or corrective maintenance performed. Two complete copies of each report is required, one to the

Contracting Officer (CO) and one to the Quality Assurance Personnel (COR). Contractor shall provide report within seven calendar days after completion of inspection, testing, and/or work performed.

1.3. Testing. The contractor shall perform functional operational test in accordance with applicable

NFPA standards and manufactures instructions. Inspections shall include replacement of fusible links, verification of proper nozzle coverage for each appliance. For systems connected to the installation fire department, the contractor shall notify the fire dept of the alarm test about to be conducted and no need to respond, contractor shall also inform the fire department when test is completed. Contractor shall also ensure facility manager is aware that an alarm test is to be conducted/completed.

1.4. Conditions of Work. The work shall be completed in facilities listed above in (Paragraph 1.).

Work shall be scheduled during normal business (M-F, 0730-1630) hours when possible, however the contractor may be required to perform work after normal hours or on weekends. The contractor shall conduct work in a manner to minimize disruption of normal facility operations. Contractor shall arrange a schedule with facility managers and CES alarm shop to perform routine inspections/maintenance. Schedule shall be given for approval to COR 14 calendar days prior to work commencement. Contractor will be given facility manager/alarm shop contact information for scheduling after award.

1.5. Training. The contractor and employees shall be thoroughly trained to NFPA standards to inspect, maintain, test and operate fire suppression systems. Contractor shall provide certification to

CO upon request.

1.6. Replacement parts. The contractor shall use “new” replacement parts that are manufactured for fire suppression systems, contractor shall use host system when possible. For routine parts, certain parts are integral to standard preventive maintenance and do not require government approval prior to replacement. For repairs/parts over and beyond $50.00 ea. require COR approval prior to replacement. The contractor shall contact COR by telephone to describe the item and replacement cost. Any cost including labor and material that exceeds $2,500.00 requires a detailed written estimate and CO approval. All parts shall be listed or approved by a nationally recognized testing lab.

1.7. Replacement of Defective Parts. The contractor shall be responsible for replacement/defective parts less than $50.00 for each item. Items over $50.00 require COR approval and will be paid under separate CLIN.

1.8. Replacement of Fusible Links, Nozzles, and Blow Caps. Fusible links shall be replaced every

(6) months. Nozzles and blow caps shall be replaced annually.

1.9. Discharging of System. If the contractor activates a chemical system discharge, the contractor shall be held responsible for clean-up, servicing and reinstating the system to 100% operational at no cost to the government. Contractor shall immediately restore to operational after inadvertent discharge. Contractor shall coordinate with civil engineering alarm shop personnel and fire department for any and all restoration of systems in the event of chemical system discharge.

1.10. Emergency Services. The contractor shall provide emergency services within (4) hours after notification of an emergency. For the purpose of this Statement of Work an emergency situation is any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to government property, or turn off or restore essential services. Emergency calls may be placed any day/hour, emergency service calls shall eliminate the emergency condition not necessarily accomplish the repairs. Historical data indicates there has been no emergency work orders placed for 15+ years, it’s not anticipated that there will be emergency services required.

2. Services. The government shall provide without cost to the contractor the following services.

2.1. Utilities. The government will furnish existing electrical power, water, and sewer service to the contractor during performance of this contract. The contractor shall conserve all furnished utilities.

2.2. Security Forces and Fire Protection. The government shall provide without cost to the contractor security forces and fire protection response services.

3. Contractor Furnished Items and Services. Except for those items or services specifically stated the contractor shall furnish everything required to accomplish work in accordance with this Statement of

Work.

4. Hours of Operation. The contractor shall normally perform the services required under this

Statement of Work during 7:30A.M.-4:30P.M., Monday through Friday. No routine work shall be performed on federal holidays without COR/CO approval.

4.1. Holidays. The following are official government holidays:

New Years Day Labor Day

Martin Luther King Day Columbus Day

President’s Day Veterans’ Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

5. Records Management. The Contractor shall make available in a timely manner, any permits, reports, or general performance data required in the Statement of Work. The contractor shall create, handle and maintain records for the Air Force, regardless of medium, (in a pre agreed medium that can be used by the Air Force) in accordance with the requirements established in AFRIMS Records

Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records

Disposition-Procedures and Responsibilities, and AFMAN 33-363, Management of Records. Full text version of these publications are available for download at http://www.publishing.af.mil. The contractor’s records person should attend Records management Orientation Training conducted by the Base Records manager. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the GFAFB Records Management office at (701) 747-4701/3014 or 319 CS/SCXK, Bldg 314, GFAFB, ND, 58205-6436.

6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The contractor shall perform the contractual requirements on a modified schedule as provided by the contracting officer, in accordance with Department of Defense Instruction (DODI) 3020.