RFP_Solicitation_Cover_Letter.doc

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 319TH AIR BASE WING (AMC)

GRAND FORKS AIR FORCE BASE, NORTH DAKOTA

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 319th Contracting Flight

575 Tuskegee Airmen Blvd, Bldg 418

Grand Forks AFB ND 58205-6436

SUBJECT: Request for Proposal, FA4659-13-R-0005 Custodial Services

Cavalier AFS, ND

1. The following guidance is provided to your company in an effort to clarify the award process utilizing best value practices. This acquisition is being solicited as 100% HUBZone set-aside. Our expectation is that each contractor performs a detailed analysis of the solicitation and addresses any issues and concerns regarding the solicitation to the Contracting Officer prior to proposal submission in accordance with this solicitation.

2. Award shall be made by Best Value with Past Performance being significantly more important than Price. An assessment shall be conducted on performance risk based on the offeror's recent and relevant performance; hence, an award may be made to other than the lowest evaluated price based on the performance risk assigned. The solicitation is a Request for Proposal (RFP), a process by which the government may or may not conduct negotiations or discussions. No formal bid opening will be held, and the results will be released after award.

3. In addition to implementing the Best Value process, environmental compliance has been an ongoing consideration. Below guidance has been established outlining the standards that must be complied with:

Offerors are reminded of the environmental requirements contained in the solicitation to comply with all applicable federal, state, and local environmental statutes and regulations. In addition to the scrutiny of the civil environmental regulatory and enforcement agencies, environmental compliance incidental to Air Force activities or on Air Force property is subject to Air Force scrutiny. The Air Force routinely investigates environmental violations and cooperates fully with civil authorities to secure remedies and discourage future violations. Failure to comply with environmental statutes and regulations can subject the contractor to criminal and civil penalties and/or contractual sanctions including, but not limited to, termination, suspension, and debarment, and adverse past performance assessment.

4. It is the contractor’s responsibility to check FedBizOpps (https://www.fbo.gov/) for any amendments/changes to solicitation.

5. All offerors must be registered in the System for Award Management (SAM) database to be eligible for a contract award. Offerors are advised to have their Reps and Certs updated prior to responding to solicitatioin because this RFP requires Reps and Certs along with a proposal. System for Award Management can be accessed at https://www.sam.gov.

6. This solicitation is 100% set-aside for HUBZone certified contractors. Offerors must provide proof of HUBZone Certification from the Small Business Administration.

7. The offerors shall consider the economic terms of the National Service Contract Agreement and Collective Bargaining Agreement (CBA) between the incumbent contractor Dakota Services, Inc. and the Laborers’ International Union of North America, AFL-CIO.

8. A pre-proposal site visit will be held at Cavalier AFS, ND on 1 July 2013 at 10:00am CST. See 5352.215-9001 for additonal information.

9. Please note attachments to this RFP: Attachment one (1) is the Performance Work Statement. Attachment two (2) is the current CBA in place at Cavalier AFS. Attachment three (3) is the Past and Present Performance Questionnaire. Attachment four (4) is Financial Institution Reference Sheet. Attachment five (5) is the Quality Assurance Surveillance Plan (QASP). The QASP has been included to provide offerors with knowledge of how the government intends to review performance. It will not be part of the subsequent award other than as an official government file for contractor surveillance purposes.

10. If you have a question contact, SSgt Daniel Cary, phone: 701-747-5301, Email: daniel.cary@us.af.mil or Mr. Jeremiah Snedker, phone: 701-747-5299, Email: jeremiah.snedker@us.af.mil .

//Signed//

JEREMIAH J. SNEDKER

Contracting Officer

Attachment:

1. Performance Work Statement (PWS)

2. Collective Bargaining Agreement (CBA)

3. Past and Present Performance Questionnaire (PPQ)

4. Financial Institution Reference Sheet (FIRS)

5. Quality Assurance Surveillance Plan (QASP)