Attch 1 Statement of Work.docx

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Cavalier Air Force Station, North Dakota 11 June 2012

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management at Cavalier Air Force Station (CAFS), ND. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1 Main Base

1.1.1.1. Integrated solid waste management. Empty Municipal Solid Waste (MSW)/recycling containers/dumpsters based on historical data for the first 30 days of performance in accordance with Appendix A. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the contractor completes service at a location there shall be no litter, waste or recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see section 1.2.).

1.1.2. Over and Above Requirements. See CLIN 0001AC following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449. The contractor shall be compensated IAW the price specified on the SF 1449 for that service.

1.1.2.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least 7 days in advance of the special event date. See Appendix A for workload data.

1.1.2.2. Additional Pickups: The contractor shall pick up 55 gallon drums of used, crushed oil filters and contractor provided containers of mixed industrial scrap metal when requested by the CO or COR. The CO or COR will contact the contractor at least two (2) weeks before the required pick-up date to coordinate. The oil filters must be recycled in accordance with all applicable local, state, and federal laws and regulations.

1.1.3. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.4. Route Parameters. The contractor shall propose routes to the base through the Main Gate located on County Road 89 to the CO for approval. Collection shall be made between the hours of 0800 and 1530 Monday through Friday, except on federal holidays. Collection outside these hours shall require prior coordination of the CO or COR

1.1.5. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.6. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A. The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO via the COR. No changes shall be made until the proposed change is coordinated with the CO. The government reserves the right to change the cubic yard capacity at any collection station or change the number of collection stations as long as it does not increase the overall total cubic yard capacity requirement of this PWS. The government may also reduce the frequency of collections.

1.1.7. Government-Approved Containers. Collection of MSW and recyclable materials in all areas shall be from contractor-provided, CO or COR approved containers, including recycling bins and plastic bags.

1.1.8. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.9. Weighing of Vehicles. If the contractor is using vehicles with the ability to weigh materials in real time, the contractor will record collection vehicles’ weights upon entering CAFS and again upon leaving the site. These weights will be reported to the COR and CO within three business days of the last collection each month, broken out by municipal solid waste and recyclables. If vehicles with real time weighing capabilities are not utilized, the contractor will provide estimates using volume-to-weight conversions for refuse and recyclable materials collected each week to the COR and CO within three business days of the last collection each month. Once per quarter, the contractor will be required to verify these estimates by providing weight tickets from a state certified scale before entering CAFS and upon departure. Copies of these tickets will be provided along with the monthly report.

1.2. (Separate Option in Bid) RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste disposal. The contractor shall provide representative accounting of mixed recyclable commodities sold (type / weight / price) to the CO and COR no later than the fifth working day of the month following the sale month.

1.2.1. Mixed Recyclable Materials. The following items shall be recycled: metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/ paperboard, and plastics. Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and recycled of in accordance with federal, state and local regulations.

1.2.1.1. Mixed Industrial Scrap Metal. The contractor will provide a container for the recycling of the following ferrous and nonferrous scrap metals: steel, iron, copper, brass, aluminum and lead. Contractor may recycle other non-precious metals not listed above with prior coordination of the CO or COR. All scrap metal shall be stored, shipped and recycled in accordance with federal, state and local regulations.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in Appendix A, Table A2. Containers shall be emptied as specified in section 1.1.1.1.

1.2.3. Recycling Center. The contractor must transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale. Proceeds from government recyclable materials shall be used to offset the recycling collection costs of the contract.

1.2.4. Marketing. The contractor shall provide for the marketing of recyclable materials, including transportation of recyclable commodities to the purchasers. The QRP shall educate base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.5. Sales Receipts. Although the contractor shall retain all revenues generated by sales of recyclables materials, the contractor shall provide a summary of sale proceeds for mixed recyclable materials, mixed industrial scrap metal, and oil filters to the COR and CO no later than the third working day of the month following the sale month. The sales receipts shall contain the weight and type of the item recycled.

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the disposal facility(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN 0001AC for reimbursement.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason. Contractor shall inform the CO or COR what material was rejected and reason for rejection so the QRP may educate base personnel.

1.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, mixed recyclable materials, mixed scrap metal, and oil filters) collected, landfill tipping fees, and weight tickets or volume-to-weight conversions. Format for these monthly reports shall be coordinated with the CO or COR. In addition, recyclables report shall detail materials collected and recycled by commodity, and gross proceeds from recyclable sales. These reports will be due to the CO and COR not later than the fifth business day of each month.

2. SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

2.1. Performance Assessment.

2.1.1 Periodic Validation. The COR will employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2. Periodic Progress Meetings. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GENERAL INFORMATION.

3.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure integrated solid waste management are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

3.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

3.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

3.3. HOURS OF OPERATIONS. Collection shall be performed between the hours of 0800 and 1530, Monday through Friday, except on federal holidays.

3.5. SECURITY REQUIREMENTS. CAFS is a closed base; therefore, it is required that all contract personnel and vehicles requiring access to the site submit the proper paperwork. A Site Access Request (SAR) will be submitted to the CO or COR and filed with the Law Enforcement office at CAFS. The SAR will list all personnel and vehicles requiring access to the site. The SAR is valid for ninety (90) days and must be resubmitted every 90 days by the contractor. The paperwork is required one week prior to the date that access is requested or one week before the previous SAR expires. Once certified, and electronic copy with the expiration date clearly marked on the form will be returned to the contractor. A copy will be maintained at the main gate for access to the site. If valid paperwork is not on file, the contractor will not be allowed access to the installation.

3.5.1 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

3.5.2 Contractor/Vehicular Search. All vehicles and personnel entering CAFS are subject to search at any time while on the installation.

3.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD) CONTRACTOR SERVICES DURING CRISIS. All refuse collections services under subject contract are considered essential during DOD crisis and the contractor shall continue to provide these services IAW the terms and conditions of the contract during periods of crisis unless directed otherwise.

3.7. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

3.8. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL) The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

3.9. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

3.10 RECORDS MANAGEMENT. The Contractor shall make available in a timely manner, any permits, reports, or general performance data required in the PWS/SOW.

The contractor shall create, handle and maintain records for the Air Force, regardless of medium, (in a pre agreed medium that can be used by the Air Force ) in accordance with the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFMAN 33-363, Management of Records. Full text versions of these publications are available for download at http://www.epublishing.af.mil.

The contractor’s records person should attend Records Management Orientation Training conducted by the Base Records Manager. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the GFAFB Records Management Office at (701) 747-6693or 319th CS/SCOK, Bldg 314, GFAFB, ND, 58205-6436.

4. APPENDICES.

A. Estimated Workload Data & Task and Frequency Tables

B. Site Location, Site Map

APPENDIX A

Table A1 Estimated Workload Data

Table A2 Task and Frequency Tables

1 x 4 CY at B820 As needed

APPENDIX B

Site Location

APPENDIX B

Site Map

BID SCHEDULE

BASIC YEAR

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Integrated Solid Waste Management services at Cavalier AFS, ND for the period [INSERT PERFORMANCE PERIOD] in accordance with the Performance-based Work Statement (PWS) dated : 1 June 2012.

This CLIN is not separately priced; the requirement of this CLIN applies to all subsequent CLINS (0002-0015)

TOTAL CLINs 0001 through 0001AF image1.png image2.wmf oleObject1.bin