Draft SoW SABER Grissom.docx

DRAFT STATEMENT OF WORK (SOW)

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

SOURCES SOUGHT

434TH CIVIL ENGINEER SQUADRON

GRISSOM AIR RESERVE BASE, INDIANA

SECTION C-I: MISSION REQUIREMENTS

1.0 GRISSOM AIR RESERVE BASE MISSION

The 434th Air Refueling Wing (434 ARW) at Grissom Air Reserve Base (Grissom ARB), Indiana, is the largest KC-135R Stratotanker unit in the Air Force Reserve Command (AFRC). The wing's mission is to provide global reach and aerial refueling capabilities to support national security objectives. The 434th Civil Engineer Squadron (434 CES) is charged with maintaining base infrastructure, facilities, and airfield readiness to sustain this vital mission.

1.1 SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER) ROLE

The SABER program is a flexible, streamlined acquisition tool utilized by the 434th Civil Engineer Squadron to expedite engineering design efforts and accomplish minor construction, maintenance, and repair projects across Grissom ARB.

Because of its critical role in supporting base operations and airfield readiness, the Contractor shall produce high-quality, FAR-compliant work in a timely and responsive manner. The Contractor shall provide all personnel (managerial, administrative, technical, and trade), equipment, tools, materials, supervision, and services necessary to perform SABER requirements as defined in this Statement of Work (SOW), except for those items explicitly identified in Section C-IV as Government-Furnished.

Approximately 100% of the work under this contract will be executed within the boundaries of Grissom ARB, Indiana.

1.2 PARTNERING

To successfully accomplish the mission, the Government and the Contractor will develop and maintain a professional, open, and collaborative relationship. This partnership recognizes that both parties are experts in their respective fields. The Government highly encourages the Contractor to propose innovative engineering and construction methods that lead to increased efficiencies, cost savings, or accelerated performance timelines.

SECTION C-II: SPECIFIC REQUIREMENTS

2.0 SCOPE OF WORK

SABER encompasses a broad range of non-complex engineering design and construction efforts for the maintenance, repair, alteration, and minor construction of military real property at Grissom ARB. All work executed under this contract shall meet the standards set forth in the Grissom ARB Installation Facility Standards (IFS) and the technical specifications attached to individual task orders.

SABER operations consist of two primary areas:

SABER Project Estimating (SPE): Collaborative scoping, line-item estimating, and proposal generation.

SABER Construction: Execution and management of multi-trade construction tasks.

2.1 CONSTRUCTION TASK CATALOG (CTC) / UNIT PRICE BOOK

The pricing under this contract shall be governed by a pre-priced unit task catalog, specifically the current edition of the Gordian Construction Task Catalog (CTC), or an approved technically equal unit price database, tailored to the Grissom ARB, Indiana local market area.

The database incorporates comprehensive material, labor, and equipment unit costs under the Construction Specifications Institute (CSI) MasterFormat.

2.1.1 Pre-Priced Book (PPB)

The PPB contains standard pricing information for the description of construction work to be accomplished, specified in units of measure. Division 01 through Division 44 shall be used by both the Government and the Contractor to develop estimates and negotiate task orders (including modifications and change orders).

The Contractor shall update the Government’s cost estimating database annually with the most current edition of the CTC at no additional cost to the Government.

2.1.2 Alternate Priced Book (APB)

The APB governs tasks not covered in the standard pre-priced unit task catalog.

2.1.2.1 Non-Priced Items (NPIs)

NPIs are specific material, labor, or equipment line items required to complete a task order that are not listed or accurately described in the standard CTC.

The Contractor shall obtain a minimum of three (3) independent, competitive quotes of installed costs (inclusive of freight, delivery, and installation) on company letterhead, including valid points of contact.

The Contractor shall certify that the three quotes submitted represent the lowest valid prices obtained.

The Contractor's competitively bid contract coefficient for pre-priced items shall be applied to the negotiated base cost of all NPIs.

2.1.2.2 Alternate-Priced Items (APIs)

NPIs that have been evaluated, negotiated, accepted, and incorporated into the master contract via modification. Once approved by the Contracting Officer, these items are categorized as APIs and may be used on subsequent task orders without requiring three independent quotes. The Contractor is responsible for maintaining the base's active API database.

2.2 Labor Standards Compliance

The Contractor shall comply with the Construction Wage Rate Requirements statute (formerly the Davis-Bacon Act). The Contractor shall not combine Davis-Bacon wage rates with pre-priced unit items in the CTC that are already inclusive of labor unless explicitly approved by the Contracting Officer. Any regional or local labor rate differences between the CTC and active Davis-Bacon wage determinations must be accounted for within the Contractor's competitively bid adjustment coefficient.

2.3 SABER WORK PROCESS

2.3.1 Responsiveness

SABER's primary purpose is to expedite civil engineering construction requirements. Upon notification of a pending project by the Contracting Officer or their designated representative, the Contractor shall expeditiously schedule and conduct a Joint Scope Site Visit within three (14) calendar days of the formal Request for Proposal (RFP).

2.3.2 Joint Scoping & Site Investigation

During the Joint Scope meeting, the Government will provide the Contractor with a Statement of Objectives (SOO) outlining the general project requirements. The Government may also provide as-built drawings, CADD files, user contact info, and lists of Government-Furnished property where available.

It is the Contractor's sole responsibility to field-verify all site conditions, dimensions, utility pathways, and elevations prior to submitting a proposal. The Government does not guarantee the accuracy of historical as-built drawings.

2.3.3 Coordination

All drawings provided by the Government are diagrammatic. Should site conditions prevent the installation of equipment, piping, ductwork, or utilities in the exact locations shown on drawings, the Contractor shall immediately coordinate the discrepancy with the Contracting Officer. The Contractor shall be liable for the cost of relocating any items installed without prior CO approval.

2.3.4 Proposal Development & Submission

Following the Joint Scope meeting, the Contractor shall prepare a comprehensive task order proposal. The proposal package shall include:

A detailed, Contractor-developed Statement of Work (SOW).

Conceptual or working construction drawings (stamped by an Indiana-registered Professional Engineer or Architect when required by base standards).

A complete line-item cost estimate generated directly from the approved estimating software using the CTC and bidded coefficients.

Material submittals list and project schedule (Gantt chart/AF Form 3064).

A typical proposal package shall be submitted within ten (10) working days, and no later than fifteen (15) working days, from the date of the Joint Scope meeting, unless otherwise specified by the CO.

2.3.5 Concurrent Execution Capability

The Contractor shall maintain sufficient management, administrative, and trade crews on-site to successfully support the simultaneous execution of up to fifteen (15) separate task orders at various stages of design and construction.

2.4 MINIMUM DESIGN

SABER is intended for non-complex, minor construction and repair projects. "Minimum Design" is defined as the design effort required to professionally, safely, and legally accomplish a task order.

This includes basic layouts, planning details, connection details, and structural calculations. Incidental design efforts—such as site visits, design coordination meetings, drawing generation, and negotiations—are considered contractor overhead and shall be factored into the competitively bid coefficients.

Should a complex project require professional architectural and engineering (A&E) stamped drawings that exceed the standard scope of a general contractor, the CTC contains specific design line items to cover these A&E fees, which must be negotiated up front.

2.5 DESIGN SUBMITTALS

The Contractor shall submit detailed design drawings, calculations, and plans for the following real property systems in accordance with Section 2.6:

2.5.1 Structural

Concrete foundations, footers, structural steel, and cold-rolled steel components.

Regional wind load calculations (complying with Indiana building codes) and roofing system specifications.

Wall, ceiling, window, door, and floor layouts for demolition and new construction.

2.5.2 Site Work & Pavements

Grading plans, utility excavations, sidewalks, roadways, airfield pavements, and base courses.

2.5.3 Mechanical

Duct sizing, diffuser schedules, equipment capacities, air balance calculations, and HVAC layouts.

Plumbing isometric views, fixture schedules, utility piping (hot/cold potable water, sanitary sewer, storm drain).

Compressed air, natural gas, fuel lines, and specialized real property systems.

2.5.4 Electrical & Life Safety

Lighting layouts, electrical schedules, single-line diagrams, transformer configurations, and automatic transfer switches.

New fire detection, suppression, alarm systems, and facility security intrusion systems (fully coordinated with the Grissom Fire Department and Security Forces).

2.6 SUBMITTAL PROCESS

Delivery: All physical submittals, material samples, and progress schedules (AF Form 3064/3065) shall be electronically delivered to the 434th Contracting Flight (434 CONF) administration office at Grissom ARB, IN.

Material Approval: Materials must be submitted using AF Form 3000 (Material Approval Submittal) and approved by Base Civil Engineering prior to ordering or bringing materials onto the installation.

Material Submittal Library: Within the first ninety (90) days of contract award, the Contractor shall establish and maintain a physical "Material Submittal Library" containing pre-approved samples of commonly used construction materials (paints, ceiling tiles, carpet, electrical devices, etc.) to expedite task order timelines.

2.7 SABER CONSTRUCTION

Construction execution shall meet all commercial, industrial, and Unified Facilities Criteria (UFC) standards.

2.7.1 Work Notification

The Contractor shall notify the Contracting Officer and the SABER PM office in writing at least ten (10) working days prior to starting or restarting construction work on any task order to allow for user notification and coordinate utility locates.

2.7.2 Utility Locates & Excavation

Prior to any excavation or subsurface penetration, the Contractor shall obtain an approved AF Form 103 (Base Civil Engineer Work Clearance Request). The Contractor is responsible for coordinating utility locates with base civil engineering and utility partners and must ensure representatives are physically present during locate markings. The Contractor is liable for any utility damage resulting from failure to obtain coordinates or negligent excavation.

2.7.3 Hours of Operation

Standard Working Hours: 7:00 AM to 4:00 PM, Monday through Friday, federal holidays excepted.

Non-Standard Hours: Night, weekend, airfield-access, or holiday work must be justified, requested in writing, and approved by the CO. Non-standard work hours shall be priced using the specific "Secure/Non-Standard Hours" coefficient established in the contract.

2.8 PROJECT ACCEPTANCE & CLOSEOUT

2.8.1 Final Inspection

The Contractor shall request a final inspection in writing at least five (5) working days prior to the desired inspection date. The inspection will be conducted by the Contracting Officer (or representative), the 434 CES Project Manager, and the facility user.

2.8.2 Project Closeout Documentation

Before final payment is authorized, the Contractor shall submit a complete closeout package containing:

Stamped, red-lined "As-Built" drawings (both physical copies and geo-referenced AutoCAD files in A/E/C standard).

Operation & Maintenance (O&M) manuals, training documentation, and manufacturer warranties.

Completed DD Form 1354 (Transfer and Acceptance of DoD Real Property), detailing all added, replaced, or deleted real property assets.

Comprehensive equipment lists (indicating manufacturer, model, serial number, cost, and warranty dates for all installed real property equipment).

A minimum one-year general workmanship warranty.

SECTION C-III: CONTRACTOR RESPONSIBILITIES

3.1 CONTRACTOR PERSONNEL

3.1.1 Supervision

The Contractor shall directly superintend the work at all times. A fully qualified Project Manager, General Superintendent, or Quality Control (QC) manager must be physically present on-site during all active construction phases.

3.1.2 Project Managers (PMs)

Contractor PMs shall possess documented experience in managing multi-trade military construction projects. PMs must be highly proficient in utilizing the approved JOC unit-price estimating software (eGordian, eConverge, or equal) and shall be thoroughly familiar with Air Force forms (AF Form 103, 3000, 3064, 3065, etc.).

3.1.3 Professional Registrations

Architectural and engineering design services utilized by the Contractor to support "Minimum Design" requirements or submittals under this contract shall be performed by professionals registered and licensed in the State of Indiana.

3.2 CONTRACTOR-PROVIDED ESTIMATING SOFTWARE & GOVERNMENT ACCESS

3.2.1 JOC Software Requirement

To facilitate joint scoping, estimate preparation, line-item review, and task order management, the Contractor shall obtain, maintain, and pay all licensing fees for a Job Order Contracting (JOC) estimating software platform.

The platform must be Gordian (eGordian), eConverge, or an approved technically equal platform utilizing the localized Construction Task Catalog (CTC) database for Grissom ARB, Indiana.

The Contractor shall provide, at no additional cost to the Government, a minimum of two (2) fully functional, concurrent user licenses/seats for the exclusive use of 434 CES and 434 CONF personnel.

The software must provide unrestricted access to the Grissom ARB CTC, localized cost data, tracking modules, and proposal review tools.

All licensing, technical support, updates, and training fees (for up to ten base project managers) shall be borne solely by the Contractor and factored into their competitively bid adjustment coefficients. No separate, direct billing for software licenses will be authorized.

3.3 SAFETY ASSURANCE

The Contractor shall assume full responsibility and liability for compliance with all Occupational Safety and Health Administration (OSHA) regulations, US Army Corps of Engineers Safety Manual (EM 385-1-1), and Grissom ARB safety policies.

Hot Work Permits: Prior to any welding, flame-cutting, or open-flame operations, the Contractor must secure an approved AF Form 592 (Welding, Cutting, and Brazing Permit) from the Grissom ARB Fire Department. A designated fire watch with appropriate equipment must be maintained at the work site.

Confined Space Entry: The Contractor must coordinate all confined space entry plans with the 434th ARW Safety Office prior to entry.

3.4 LAWS AND REGULATIONS

The Contractor shall comply with all federal, state, and local laws, including the Indiana Department of Transportation (INDOT) specifications for site work, concrete, and asphalt, and all applicable Unified Facilities Criteria (UFC).

SECTION C-IV: GOVERNMENT RESPONSIBILITIES

4.0 GENERAL

The Government will provide timely access to work sites, review contractor proposals, and conduct Quality Assurance inspections.

4.1 GOVERNMENT-FURNISHED PROPERTY (GFP) & FACILITIES

Utilities: The Government will provide reasonable access to water and electricity from existing base outlets for use during construction at no cost to the Contractor, provided such use does not interfere with military missions.

Work & Administrative Space: The Government will provide a designated on-base administrative office and storage yard at Grissom ARB for the Contractor's use in executing this contract. The Contractor shall maintain this area in a clean, professional, and secure manner at their own expense.

SECTION C-V: APPLICABLE SPECIFICATIONS, CODES, AND TECHNICAL REFERENCES

5.0 TECHNICAL CODES & CODES OF PRACTICE

All construction, maintenance, and repair tasks executed under this contract shall comply with the latest editions of:

National Building Code.

Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS).

National Electrical Code (NEC) / NFPA 70.

National Fire Codes (NFPA).

Indiana Department of Transportation (INDOT) Standard Specifications.

Air Force Instruction (AFI) 32-1023 (Design and Construction Standards).

Grissom ARB Installation Facility Standards (IFS).

Grissom ARB Environmental Standards.

5.1 ENVIRONMENTAL

The Contractor shall comply with all federal, state (Indiana Department of Environmental Management - IDEM), and Grissom ARB environmental regulations.

HAZMAT: All hazardous materials to be used on base must be approved through the base's chemical authorization process (HMIDS/EESOH-MIS).

Asbestos & Lead: The Contractor shall review all facility hazmat reports prior to demolition and coordinate any abatement processes directly with 434 CES Environmental Flight.