Protocol Stage_Statement of Work_R1_14July2025.pdf

STATEMENT OF WORK

341 Missile Wing Protocol (CCP)

Portable Stage Replacement

Malmstrom AFB, MT

REVISION 1 – 14 July 2025

CCP Stage SOW

1. DESCRIPTION OF SERVICES.

1.1. Project Title. Portable Stage Replacement.

1.2. Basic Service. Procure, deliver, and provide comprehensive instructions for the assembly of a portable stage to Building 500 on Malmstrom Air Force Base, located at 21 77th Street North, Malmstrom AFB, MT 59402. The Contractor shall meet the criteria and specifications listed below in Section 5 (Requirements).

1.3. The Contractor will be advised of security requirements for entry. If delivery/installer does not obtain DBIDS, they will gain access by temporary sponsorship from the point of contact listed in Section 10. A search may be conducted at the Business Gate by Security Forces.

2. PROJECT OVERVIEW. The purpose of this project is to procure a new portable stage to replace the existing stage and provide comprehensive instructions for its assembly. The new stage must meet specific requirements for size, weight capacity, portability, materials, safety standards, adjustability, and warranty listed in Section 5.

3. OBJECTIVES.

3.1. Procure a new portable stage that meets the specifications.

3.2. Deliver new portable stage according to the designated location.

3.3. Provide comprehensive instructions for the assembly of the new portable stage according to the manufacturer’s instructions and all applicable safety regulations.

3.4. Provide all necessary training materials for designated personnel on the safe operation, assembly, disassembly, and storage of the new portable stage.

4. SCOPE OF WORK.

4.1. The Contractor shall be responsible for the following:

4.1.1. Procurement of New Portable Stage.

4.1.1.1. Procure a new portable stage that meets all requirements outlined in Section 5 (Requirements).

4.1.1.2. Provide detailed specifications and documentation for the proposed stage for approval prior to procurement.

4.1.2. Delivery of New Portable Stage.

4.1.2.1. Ensure the stage is delivered to the designated location in good condition, protected from damage during transit.

4.1.3. Instructions for Set-Up of New Portable Stage.

4.1.3.1. Provide clear instructions for the set-up of the new portable stage according to the manufacturer's instructions and/or manufacturer’s video instructions.

4.1.3.2. Ensure all locking mechanisms and safety features are functioning correctly upon delivery of the stage.

4.1.3.3. The Contractor shall be responsible for the credit and/or replacement of any freight-damaged or defective item at the time of delivery.

4.1.4. Training.

4.1.4.1. Provide training materials, including user manuals and safety guidelines.

4.1.5. Documentation.

4.1.5.1. Provide all necessary documentation to include:

4.1.5.1.1. Detailed specifications for the new portable stage.

4.1.5.1.2. Manufacturer's instructions for assembly, disassembly, and maintenance.

4.1.5.1.3. Warranty information.

5. REQUIREMENTS.

5.1. The new portable stage must meet the following requirements:

5.1.1. Size: 12’x24’ indoor/outdoor stage system. Height 24”-32” adjustable height.

5.1.2. Weight Capacity: Minimum 150 lbs per square foot evenly distributed load.

5.1.3. Portability:

5.1.3.1. Strong, lightweight stage.

5.1.3.2. Easy setup and tear-down.

5.1.3.3. Sets up on uneven ground. Telescopic leg adjustment preferred.

5.1.3.4. Can be set up by a minimum of one person; no or minimum tools required.

5.1.3.5. Modular system that can be combined for custom stages and configurations.

5.1.3.6. Weight of individual sections/modules (must be manageable by >3 people).

5.1.3.7. Includes transport/storage system (e.g., rolling carts, trolley, or folding design).

5.1.4. Materials/Color/Finish: Stage surface must be slip-resistant with durable water-resistant finish. Black in color. Frame must be constructed of lightweight, high strength aluminum or steel.

5.1.5. Safety Features:

5.1.5.1. Secure locking mechanisms to prevent accidental collapse or movement.

5.1.5.2. Non-slip surface.

5.1.5.3. Lightweight guardrails and/or safety barriers for a minimum of 3 sides.

5.1.5.4. Non-slip stairs with handrails.

5.1.5.5. Compliance with all applicable safety standards (e.g., ANSI, OSHA).

5.1.6. Warranty: The warranty provides a minimum of 2 years of coverage on all parts, replacement parts, and labor, with the possibility of longer coverage.

6. DELIVERABLES.

6.1. The Contractor shall provide the following deliverables:

6.1.1. Project Plan (including timeline).

6.1.2. Detailed Specifications and Documentation for the Proposed New Stage (for approval).

6.1.3. New Portable Stage.

6.1.4. Delivery of Portable Stage.

6.1.5. Assembly instructions for New Portable Stage.

6.1.6. Training Materials.

6.1.7. Warranty Information.

7. EXECUTION.

7.1. Delivery shall be no later than 30 days after the stage is procured.

7.2. The installation will be closed for the following Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The Contractor shall coordinate all activities with designated Government point of contact.

7.3. Miscellaneous Equipment. The contractor shall furnish all material required for the required asks as specified in the SOW to include all safety equipment, tools, signage, repair/fabrication equipment, expendable material and any other miscellaneous equipment. The Government will not be responsible for the security of storage areas nor for any loss or damage to contractor equipment and supplies.

7.4. Contractor Liability. The contractor shall assume strict liability for any damage to facilities or other government property caused by any activities under, or in violation of, this contract. The contractor shall be assessed the full cost (parts, labor and administrative activities) of any repairs required to correct damages. The contractor may be given the option to repair any non-aircraft related damage at the government’s discretion, in lieu of payment. Any repairs shall be preapproved by the Contracting Officer. The final product must meet government specifications and be certified as acceptable by the government. Reasonable wear and tear are excluded. If any further damage to the already damaged areas is found, the contractor assumes full liability for additional damage to the area.

7.5. Vehicles. The contractor vehicles shall not damage the landscape when driving on Air Force property.

7.6. Housekeeping. The contractor shall remove all equipment and supplies from the worksite after delivery has been completed. At the end of the duty day, the contractor shall park/position all equipment, pallets, packing materials, in a neat and orderly. Trash shall be removed from the installation at the end of the day unless a dumpster is available.

8. ACCEPTANCE CRITERIA.

8.1. The following criteria must be met for the project to be considered complete and acceptable:

8.1.1. The new portable stage meets all the requirements outlined in Section 5 (Requirements).

8.1.2. All necessary instructions for assembly have been provided, and the stage's components are verified to be functioning correctly upon delivery.

8.1.3. Designated personnel have been trained in safe operation, assembly, disassembly, and storage of the new stage.

8.1.4. All required documentation has been provided.

9. RECEIVING.

9.1. Inventory Check: A thorough inventory shall be conducted immediately upon receipt to verify that all components are present and match the packing list/manifest.

9.2. Documentation: Ensure all manuals, warranty information, assembly instructions, and other relevant documentation is received and properly filed. Digital copies are recommended.