Attachment_1_PWS_Amendment_01.docx

FA4626-15-R-0013

Amendment 0001 11 February 2015

PERFORMANCE OF WORK STATEMENT

PROTESTANT RELIGIOUS EDUCATION COORDINATOR

MALMSTROM AIR FORCE BASE, MT

The purpose of this Performance of Work Statement (PWS) is to define the roles and responsibilities of the Protestant Religious Education (RE) Coordinator.

Protestant RE Purpose: The Protestant RE Coordinator (Contractor) shall perform services, implementing, managing, and ensuring objective evaluation of the Malmstrom Protestant RE programs for children, youth and adults of Malmstrom AFB Chapel.

1. QUALIFICATIONS

1.1 The contractor shall:

1.1.1. Be able to understand and administrate a multi-faceted religious education program and shall satisfactorily demonstrate the ability to fulfill the specific and general provisions of the PWS and the ability to work with a volunteer organization.

1.1.2. Basic computer skills are required in, but not limited to, the following programs: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher, and Microsoft Outlook.

1.1.3. Be able to function in a pluralistic setting with chaplains and laypersons of different cultural backgrounds and religious preferences.

1.1.4. Be able to travel up/down stairs to monitor classroom activities, check the cleanliness of the facility, and properly secure the facility.

1.1.5. Be able to lift and carry up to 25 lbs in order to perform all duties.

2. GENERAL DESCRIPTION/RESPONSIBILITIES

2.1. The Contractor shall:

2.1.1. Dress in business casual attire.

2.1.2. Be responsible for the security of equipment and neat and orderly condition of facilities utilized during and after activities. The Contractor shall open and secure the chapel building and other facilities used for RE activities.

1.1.1 Be required to submit monthly invoices itemizing the days, hours, and work performed per week through proper invoicing system as defined in the contract. Payment will be made for actual hours worked only.

2.1.3. Follow established Malmstrom AFB security and safety policies and procedures, in addition to chapel policy and procedures.

2.1.4. Oversee, arrange, and supervise all Protestant RE activities and events.

3. SPECIFIC DUTIES AND RESPONSIBILITIES

3.1. The Contractor shall:

3.1.1. Prepare scheduled Protestant RE program curriculum and ensure classrooms are setup prior to start of programs. Contractor or approved designee must remain throughout scheduled classes and until all students have been returned to their parent(s)/guardian(s).

3.1.2. Prepare an annual comprehensive Protestant RE Program plan to be approved by the Wing Chaplain or designee. This plan will include but is not limited to: an annual calendar of events, Chapel Tithes and Offering Fund (CTOF) budget, an appropriated funds budget, and annual religious education curriculum order. The plan will provide content and age appropriate activities for approximately 10 annual religious activities conducted by Malmstrom’s Protestant Community.

3.1.3. Organize classes, recruit enthusiastic and suitable volunteer teachers, maintain manning throughout the program year, and establish a roster of substitutes to backfill during teacher/leader absences. The Contractor will provide at least two orientation and continuous training workshops annually on topics to include safety requirements and procedures and other topics approved by the Wing Chaplain or designee.

3.1.4. Develop and manage an approved attendance monitoring plan for each program and a written report of monthly attendance statistics to the Wing Chaplain or designee. Maintain a current roster of Protestant RE volunteers.

3.1.5. Develop and maintain a Protestant RE continuity binder with pertinent information as directed by the Wing Chaplain or designee.

3.1.6. Develop and manage an efficient supply system (to include research, procurement, and inventory control) approved by Wing Chaplain or designee for all Protestant RE and youth programs. The system developed must also comply with all regulations and guidance pertaining to the expenditure of Chapel Tithes and Offering Funds and 341 MW/HC Appropriated Funds.

3.1.7. Schedule, organize, and coordinate Vacation Bible School (VBS) (in consultation with the Wing Chaplain or designee), recruit volunteer teachers and staff, and order the appropriate materials.

3.1.8. Assure that timely, accurate, and high quality publicity is produced for all Protestant RE and Chapel Community events, programs, responsibilities included in this PWS.

3.1.9. Coordinate the annual Christmas program when such a program is deemed necessary or desirable by the Wing Chaplain or designee.

3.1.10. Create/coordinate/maintain the children’s church program with the Wing Chaplain or designee’s approval. Recruit staff, procure necessary materials and supplies, train volunteer staff as need and supervise this year-round activity.

3.1.11. Plan and conduct special activities after coordination and approval by the Wing Chaplain or designee. The Contractor will conduct no more than six special programs per year including but not limited to a fall Protestant Religious Education kick-off celebration, volunteer appreciation events (held twice a year), and a year-end volunteer appreciation banquet.

3.1.12. Hold quarterly planning meetings with the Wing Chaplain or designee to discuss upcoming events, budgets, and any questions or concerns the Contractor or Wing Chaplain has.

3.1.13. Visit each classroom at least once every four months; evaluate needs, teaching methods, classroom atmosphere, and class content of each classroom and teacher. The Contractor will work with the Wing Chaplain or designee to devise a method or checklist for evaluating the above content.

3.1.14. Promote, coordinate, and provide logistical support for five small group ministries. The time commitment for this responsibility is estimated to be one to two hours per week.

3.1.15. Recruit, train, and schedule volunteers for special areas of service in the chapel and base communities. These areas of service would include but are not limited to worship service ushers, scripture readers, nursery and children’s church workers, hospitality ministry, and Airmen’s Ministry Center support. The estimated time commitment for these responsibilities is one to two hours per week.

3.1.16. Attend at least one Chapel Staff Meeting per month.

4. UNIT OF PAY/PAYMENT PROCESS

4.1. A unit of work for this position consists of one (1) hour. The Contractor will only be paid for actual hours worked; an average of 15 hours per week, not to exceed the hours funded on the contract. It is understood that hours spent planning; preparing, consulting, and performing operations will vary from week to week. Work hours may be flexed as needed to meet program needs/surges, while remaining within the average weekly hours of 15 hours per week. 341 MW/HC Contract Official will inform the 341 CONS Contracting Officer to let the Contractor know when the remaining hours on the contract are at or below 15% of the total hours.

5. ABSENCES

5.1. The contractor is responsible for 100% coverage of all scheduled Protestant RE programs/events. If the contractor is unable to perform for any particular requirement a qualified substitute must be provided. All qualified substitutes under this contract must meet the minimum qualifications established in Section 1 of this PWS. This shall be coordinated the Wing Chaplain or their designated representative at least (7) days in advance before the substitute will begin serving.

6. CRIMINAL HISTORY BACKGROUND CHECKS

6.1. In accordance with the requirements of DoD Instruction 1402.5, Criminal History Background Checks of Individuals in Child Care Services, the Contractor must submit to all requirements necessary for completion of national, state, and local law enforcement agency background checks. Contractor must complete a DD Form 2870, Authorization for Disclosure of Medical or Dental Information, initiate National Agency Check with Inquiries (NACI) investigation with favorable results and complete a Background Check Requirement and Authorization memorandum to initiate a criminal history background check that includes:

6.1.1. FBI Check: checks fingerprints.

6.1.2. State Criminal History Repository Check: searches of sex crimes, an offense involving a child victim, a drug felony, or a violent crime.

6.1.3. Installation Record Check (IRC): includes, at a minimum: police (base and/or military police, security office, criminal investigators, or local law enforcement) local check, Drug and Alcohol Program, Family Housing, Medical Treatment Facility for Family Advocacy Program Service Central Registry records, mental health records, and any other record checks as appropriate to the extent permitted by law.

6.1.3.1. The background check must go through the following Malmstrom agencies:

6.1.3.1.1. Family Housing

6.1.3.1.2. Mental Health

6.1.3.1.3. Family Advocacy

6.1.3.1.4. OSI

6.1.3.1.5. Security Forces

6.1.4. The Wing Chaplain or designee will receive the background check results and make a final decision to accept or reject the findings of the investigation. The Contractor has the right to request a copy of the background report by contacting the Chapel office at 731-3721, (Wing Chaplain or designee). Note: If an investigation has been accomplished within the past 5 years, and the Contractor can provide proof, no other investigation is needed. However, the Wing Chaplain or designee has the right to request a more current investigation. Contractor will work prior to completion of the investigation under close supervision by an approved (i.e., completed investigation with no findings) member of the staff until the investigation has been closed. Questionable data obtained as a result of the background check may be grounds for removal of the individual.

7. GOVERNMENT-FURNISHED PROPERTY/SERVICES

7.1. Government-Furnished Property: The Government will provide office space with a desk, chair, computer, filing cabinets, bookcases, phone, expendable office supplies and other items deemed necessary to perform services described in this PWS.

7.2. Government-Furnished Services:

7.2.1. All reasonable quantities of utilities will be made available from existing utilities to the Contractor without charge.

7.2.2. The government will provide law enforcement, fire protection, and security.

7.2.3. The government will provide emergency medical treatment for Contractor personnel. Treatment will be at the Contractor’s expense.

8. SECURITY

8.1. The Contractor shall comply with all Air Force computer and information security requirements in order to obtain a Common Access Card (CAC) to access and maintain access to the local NIPR (Non-Classified Internet Protocol Router) network.

9. MILITARY ONLY PROVISION

9. If the Contractor is affiliated with the Military as a family member and orders for a Permanent Change of Station (PCS) are received, the Contractor can provide 341 CONS with a 60 day cancellation notice. Upon mututal agreement and no cost the contract may be cancelled.