Single_Source_Determination.docx

SINGLE SOURCE DETERMINATION

341ST CONTRACTING SQUADRON

MALMSTROM AFB MT

(For Simplified Acquisitions)

1. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED

The 819th RHS is requesting the purchase of PolarTherm Oy’s specific 130K Shelter Heaters’ to replace the existing Army Space Heater (ASH) system currently being used.

2. JUSTIFICATION FOR SOLICITING FROM A SINGLE SOURCE

The ASH system is an outdated and dilapidated unit that has become increasingly difficult to find replacement parts for. Due to the difficulty finding parts, replacement parts have been salvaged from existing decommissioned units leading to the reduced number of heaters available, impacting mission readiness. The current fleet that is being used has been reduced to a 53% in-commission rate. The PolarTherm model heater being requested is also planned on being introduced into the Tech School program for RHS trainees. Due to equipment continuity and industry standards, the PolarTherm model is the most ideal option to replace the ASH system.

3. EFFORTS TO OBTAIN COMPETITION

A search of the open market for competition resulted in PolarTherm being the only distributor of the items requested. PolarTherm does not have third party distributors who would be able to provide competitive quotes to establish a competitive range. However, PolarTherm has been award four IDIQ contracts over the last 15 years and have been identified as the Air Force’s go to vendor for this type of product.

4. STEPS TO PRECLUDE FUTURE SINGLE SOURCE AWARDS

With the history of IDIQ contracts that have been awarded to PolarTherm, it can be expected that this will happen again in the future allowing for Air Force wide delivery orders to be placed in order to fulfill requirements in the future.

5. CONTRACTING OFFICER’S DETERMINATION

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

As of 9 Feb 13 image1.emf