Attachment 1_Statement of Work For Immediate Multi Tower Repair of Giant Voice.pdf

Statement of Work

Provide maintenance, troubleshooting and repairs for the

Giant Voice Installation Notification Warning System

At Whiteman AFB

July 10th, 2024

Contents

GENERAL

PLACE OF PERFORMANCE

PERFORMANCE PERIOD

SCOPE OF WORK

General Description

GENERAL MAINTENANCE AND REPAIR

Inspect, Correct, and Document

SPECIFIC TASKS

Fixed System Repairs

Mobile System Repairs

Compatibility

Requirements

Employee Restrictions

Environmental Requirements

Hazardous Materials (HAZMAT)

Processing HAZMAT

Exposure

Work Clearance and Permits

Hours of Operation

Base Closure Days

Federal Holidays

Performance of Services during Crisis

English Language Requirement

Physical Security (Security of Government Property)

Entry Procedures to Controlled/Restricted Areas

Reporting Requirements

Retrieving Identification Media

Traffic Laws

Weapons, Firearms, and Ammunition

Smoking in Air Force Facilities

Operations Security (OPSEC)

Deliverables

GENERAL. The work covered by this Statement of Work (SOW) consists of, but is not limited to, the furnishing of all labor, services, tools, materials, equipment, transportation, supervision and miscellaneous resources needed to perform the requirement. All work shall be performed in conformance with applicable federal, state, and local environmental codes and regulations, i.e.

Missouri Department of Natural Resources- Environmental Quality, the project specifications, and OSHA Requirements.

PLACE OF PERFORMANCE. Whiteman Air Force Base (509 BW), Missouri

PERFORMANCE PERIOD. The contractor shall complete all work within 21 calendar days from the date of award, including completion of installation, site cleanup, and acceptance of data submittals.

SCOPE OF WORK. The contractor shall perform troubleshooting and repair of the base INWS systems to include replacing faulty parts and equipment on necessary systems in order to return the system to full operational capability. Repairs will be conducted IAW base regulation for mass reporting procedure.

Maintenance will be conducted on the fixed giant voice system to maintain rapid alerting capability to all key installation locations to include but not limited to, the base education and development locations, and base entry control points. All maintenance will be conducted by ATI Systems certified technicians at the oversight of 509 CS/SCOTR personnel for continuity of information for future repairs and troubleshooting. All system modifications must be properly interfaced with system CCU’s as well as RTU’s.

Troubleshooting and maintenance will be conducted of the mobile notification system in order to maintain rapid capability to deploy the system as needed. Engineers will provide troubleshooting and fix actions at the oversight of 509 CS/SCOTR personnel in order to return the system to full operational capability should its use be required.

Any modifications to the system must meet original manufacturers specifications for interfacing the system in its entirety.

GENERAL MAINTENANCE AND REPAIR (5 systems Total) The contractor shall:

1. Replace broken, and corroded parts as necessary.

2. Calibrate all systems to ensure synchronization during use.

3. Perform maintenance on all weather sealed items to ensure ability of future weather sealing.

4. Ensure messages play without halting in middle of processing.

Inspect, Correct, and Document. The contractor shall inspect for, correct, and document the following:

1. Inherent structural weakness

2. Corrosion

3. Design defect

4. Electrical defect

5. Weather (turbulence) related damage

6. Destruction of parts manmade or natural.

7. Failure (signs of or evidence of electrical, structural, or mechanical failure)

8. Severed items

9. Evidence of stress/buckling/fatigue/etc.

10. Missing hardware

11. Loose hardware

12. Wildlife intrusion

13. Other discrepancies

14. Storm Water Drainage System

SPECIFIC TASKS

The contractor shall develop a plan for and conduct maintenance actions on the fixed giant voice systems to return to full operational capability. This includes replacing any broken or damaged circuitry/parts in the fixed stacks (#2 ,4, 5, 6, and 7). The contractor will also test all lightning and ground protection for the fixed systems to maintain system and personnel safety during operation and routine maintenance tests.

The contractor will also perform trouble shooting on the mobile system and isolate all faults on the system and conduct maintenance actions accordingly. The weather seals on both systems will also be inspected and repaired as needed in order to maintain original manufacturer specifications for weather-proofing equipment to prevent future damage.

The contractor will follow all guidance with system performance in relation to the system interface in the 509 BW/CP, 442nd FW/CP, and 509 BW/SFS locations for CCU’s. Any system modifications must fully interface with the already in place system interface and the result will be fully operational capability.

REQUIREMENTS

All contractors shall be able to provide proof of being properly trained and certified to perform the required tasks on ATI Systems base alert warning systems. The contractor will be required to always maintain cleanliness of all work areas during progression of work in order to alleviate foreign object damage (FOD). The contractor will be required at the close of each workday to store work related items in appropriate storage facilities as determined by manufacturer specifications for environmental storage.

The contractor shall comply with Air Force safety standards during weather warnings. Upon receipt by the 509 CS/SCOTR of a severe weather warning, the 509 CS/SCOTR will notify the contractor of weather and will instruct the contractor to secure all materials and equipment. The contractor will immediately secure, remove, or protect the materials and equipment to the satisfaction of the 509 CS/SCOTR personnel.

The contractor shall provide a tentative schedule with their proposal which will be finalized and become the performance schedule prior to the start of performance. The schedule will show the proposed timeline of work. The awarded contractor shall provide the CO a revised schedule incorporating the phasing plan after attendance of the pre-performance conference and before on-site performance may begin. If schedule deviations are encountered during the period of performance, contractor shall provide a revised schedule to the CO as soon as these deviations are identified.

The areas the contractor will be working is an active flight line. All precautions shall be made to minimize the possibility of lost materials being deposited around the work areas and the active flight line. At the start of each workday, the contractor shall communicate with one of the identified inspector(s) and identify the work they will be performing prior to beginning work. At the end of each workday, the contractor shall conduct a Foreign Object Debris (FOD) inspection and secure any FOD found in the work areas. The contractor shall report any FOD identified/secured to one of the identified inspector(s) and confirm a FOD inspection had been completed.

Designated staging area to store materials and location to park contractor’s dumpsters will be finalized at the pre-performance conference.

Wherever the contractor stages their dumpster(s), they must be covered to prevent materials from blowing out and becoming hazards to installation operations.

Contractor personnel shall present a professional, conservative and neat appearance and be easily recognizable as a contractor employee while on the installation, through the use of distinctive clothing or overcoats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance services for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

EMPLOYEE RESTRICTIONS

The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7, Standards of Conduct.

The contractor shall not employ persons identified by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation or its populace. The contractor shall remove personnel identified as potential threat. The Contracting Officer reserves the right of the Government to restrict the employment under the contract of any contractor employee or prospective contractor employee identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The contractor shall inform the Contracting Officer within 24 hours of becoming aware of an incident that involves a Contractor’s employee that may subject the employee, the contractor, or the Government to either potential civil or criminal liability.

ENVIRONMENTAL REQUIREMENTS

Contractor Liability. The contractor is liable and responsible for non-compliance of environmental safety and health (ES&H) provisions and pay fines and fees resulting from improper contractor actions and/or process.

Hazardous Materials (HAZMAT). The contractor shall manage, handle, transport, store, and dispose of all HAZMAT, including hazardous waste, in accordance with the Resource Conservation and Recovery Act, 40 Code of Federal Regulations (CFR) 260-265, Protection of Environment, applicable State statutes and regulations, and the WAFB Hazardous Waste Management Plan. If requested, the contractor shall obtain a separate hazardous waste ID number identifying them as a generator of hazardous waste, and coordinate all hazardous shipments with the 509 Civil Engineering Squadron (509 CES) Hazardous Waste Program Manager (509 CES/CEAN). The contractor shall not store HAZMAT on WAFB.

Processing HAZMAT for Use on WAFB. The contractor shall not bring or use any type of HAZMAT on WAFB, until the HAZMAT has been approved by the Hazardous Materials Pharmacy (HAZMART). Upon contract award, the contractor shall submit Safety Data Sheets (SDS) to the COR for all HAZMAT the contractor intends to use on WAFB. The COR will contact the contractor if more data is required for HAZMAT use approval. The COR will also notify the contractor whether or not the HAZMAT has been approved for use on WAFB, including information for tracking HAZMAT by the contractor, if required.

Work Clearance and Permits. The contractor shall coordinate with the COR, as required, to obtain digging, welding, and/or paint spraying permits in accordance with base procedures, prior to beginning tasks. The contractor shall not commence digging, welding, or paint spraying until required permits are obtained.

Contractor shall remove all bird nesting/nest building material as required. COR will coordinate with USDA as required to ensure removal is allowed and will not harm environment. Contractor will include any removal action in the maintenance documentation.

HOURS OF OPERATION

The hours of operation are 0700 to 1600 Central Standard Time (CST), Monday – Friday, excluding federal holidays If the contractor wishes to perform any services outside of the normal hours of operation, the contractor shall coordinate with the Contracting Officer Representative (COR) and the Contracting Officer (CO) no later than one week prior to the scheduled event. In the event of emergency circumstances, accommodations may be made on a case by case basis.

Base Closure Days. If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

Federal Holidays. The Contractor shall not be required to work any Christmas Day - 25 December.

If a holiday falls on Saturday, the preceding Friday shall be observed. If a holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

GENERAL INFORMATION

Performance of Services during Crisis. All tasks and services outlined within this PWS are required during a crisis as identified by the COR. These services shall be required until the crisis has been abated. These services are not considered mission essential for reporting purposes during severe weather, exercises or actual alert.

English Language Requirement. All contractor personnel shall read, understand, speak and write English fluently.

Contractor personnel shall maintain open and professional communication with government personnel at all times. Complaints validated by the COR shall be reported in writing to the CO and the contractor for action. Failure of the contractor to take corrective action on validated complaints raised by the COR and the CO will be considered a failure to perform.

Physical Security (Security of Government Property). The contractor shall safeguard all government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and squadron assets and materials shall be secured.

Entry Procedures to Controlled/Restricted Areas. The contractor shall comply with local base procedures for entry to Air Force (AF) controlled/restricted areas where contractor personnel will work.

Reporting Requirements. The contractor shall comply with the requirements of Volume 1, AFI 71-101, Criminal Investigations, and paragraph 1.1 of Volume 2, Protective Service Matters.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor personnel’s immediate supervisor shall brief him/her upon initial on-base assignment and as required thereafter.

Retrieving Identification Media. The contractor shall return all identification media to the sponsoring agency’s security office, the COR or the CO upon completion/termination of the contract or upon departure of any personnel during the course of the contract. Failure to do so may delay payment to the contractor. Final payment may be withheld until identification media is returned.

Traffic Laws. The contractor and/or contractor personnel shall comply with the installation traffic code as specified in Missouri State Law and Air Force Instruction (AFI) 31-218, Motor Vehicle Traffic Supervision (current edition). The contractor and/or contractor personnel shall comply with current instruction on cell phone use while on a military installation.

Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any Air Force base.

Smoking in Air Force Facilities. Contractors are advised that the 509 BW and 442 FW

Commanders have placed restrictions on the smoking of tobacco products in AF facilities. AFI 40- 102, Tobacco Use in the Air Force (current edition), outlines the procedures used by the commander to control smoking in our facilities. Contract personnel and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

Flight line photography. No photography is authorized on the Whiteman AFB flightline without prior coordination.

Deliverables. The contractor shall submit all deliverables in electronic form and shall produce reports using the Microsoft Office suite of applications. All deliverables must meet professional standards and the requirements set forth in contractual documentation. The contractor shall be responsible for delivering all end items specified.