FY15_SOW_Fire_Pit_Mx_27_Aug_14.pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTAINING AIRCRAFT & STRUCTURAL

LIVE FIRE TRAINER

AT

WHITEMAN AFB, MO

27 Aug 2014

TABLE OF CONTENTS

SECTION TITLE PAGE

Section 1 Description of Services 3

Section 2 Service Delivery Summary 5

Section 3 Government Furnished Services 5

Section 4 General Information 6

APPENDIX TITLE PAGE

Appendix 1 Reference Publications 7

Section 1 – Description of Services

1. Description of Services. The contractor shall provide all supplies, materials, tools, equipment, and qualified supervisory labor necessary to upgrade, repair, and certify the Aircraft Fire Training Facility, Bldgs. 3398 and 3399, at Whiteman AFB, Missouri in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturer's recommendations and procedures; Air Force Technical Order, 35E1-2-13-1, Operation and Maintenance Instructions for Aircraft Fire Training Facilities; and local, state, and federal guidelines as applicable to the work involved. Installation, testing, and replacement of gas piping, gas utilization equipment or accessories, and repair and servicing of equipment shall be performed only by a qualified agency as described below in this document. In the interest of safety, all persons employed in handling LP-Gases shall be trained in proper handling and operating procedures, which the employer shall document and provide to the Air Force.

1.1. Inspection and Preventive Maintenance Services for Air Force Standard Design Aircraft LPG Live Fire Trainer (AFTF) and Structural Fire Training Facility (SFTF). The Contractor shall maintain the Air Force standard design and constructed aircraft LP-Gas trainer at Whiteman AFB, Missouri. The Contractor shall perform all required inspections, and preventive maintenance in accordance TO 35E1-2-13-1, this PWS, NFPA Standards, commercial standards and Appendix 1A – USAF Aircraft Live Fire Trainer Facility (AFTF) Inspection & Testing Requirements. The contractor shall conduct an annual inspection of the SFTF in accordance with the T-500 O&M manual, NFPA 1403 after coordination with the Contracting Officers Representative (COR) at Whiteman AFB to ensure facility is fully operational. The contractor shall provide the installation with a written report of tasks completed and a list of items needing repair or replacement.

1.1.1. Winterization. The Contractor shall perform winterization services in accordance with TO 35E1-2-13-1 or as required after coordinating/scheduling with the COR at Whiteman AFB to schedule the winterization preventive maintenance to occur NLT 15 Nov.

1.1.2. De-winterization. The Contractor shall perform de-winterization services in accordance with TO 35E1-2-13-1, or as required after coordinating/scheduling with the COR at Whiteman AFB to schedule the winterization preventive maintenance to occur NLT 31 Mar.

1.2. Minor Repair. The Contractor shall perform minor repair as needed and approved by the Contracting Officer at WAFB to return each trainer to its full operating capability. The Contractor shall provide all parts for such servicing. Minor repairs are defined as preventive inspection and maintenance measures to restore each trainer to its full operating capability without replacement of major parts as described in Para 1.3. Minor repair parts are not to exceed $3,000.00 in cost.

1.3. Major Repair. Major repairs requiring additional site visits and/or back-ordering of parts are required to be coordinated/scheduled with the COR in consultation with the base Fire Chief, before work is conducted. All major repairs that deem the trainer unserviceable shall be reported to the COR at WAFB. Major repairs shall be defined as unexpected parts replacement (part failure for unknown reason) repairs that require additional site visits or back-ordering of parts, and repairs that require over $3,000.00 in parts to restore the trainer to its full operating capability.

1.3.1. Reimbursable Parts. Materials, supplies, and parts needed for maintenance or repairs shall be reimbursed at cost under the Reimbursable Parts CLIN. All costs for parts must be presented to the Contracting Officer via invoice for approval prior to going forward with replacement. A modification for parts shall be approved. Contractor shall provide a reimbursable parts list within five days of contract approval. Copies of receipts shall be submitted with invoice in order to receive payment for reimbursable items.

1.4. Frequency. The trainer shall be inspected a total of three times per contract year. This accounts for the annual (NLT 31 March) plus two scheduled inspections (June and September). Any conflict between this PWS and the technical order, NFPA Standards, commercial standards or manuals will be resolved in favor of the PWS required frequency.

1.5. Scheduling. The Contractor shall submit an initial inspection and preventative maintenance schedule to the Contracting Officer within five (5) days after contract award. The Contractor shall coordinate and schedule actual inspection and maintenance dates/times with the applicable COR of WAFB to prevent conflicts with on-going missions or exercises. Whiteman AFB will provide the Contractor a list of names and contact information for the COR(s) at each base.

1.6. Operational Check. The Government, as part of the initial scheduling process, will conduct a complete “operational check” of each trainer and provide the results to the Contractor at least two weeks before the Contractor is scheduled to arrive on-site. Purpose of this self-inspection is to advise Contractor of any pending deficiencies.

1.7. Reports. The Contractor shall submit a complete report of all inspections, maintenance and servicing accomplished to the COR within ten (10) days of inspection. The reports shall include a record of conditions found, discrepancies needing repairs, repairs accomplished, recharging, and all replacement parts used. All records, documents, and associated papers provided by the Contractor or generated during the period of this contract become government property and will be returned to the government upon contract termination or completion. During the contract period, all records, documents, and associated papers will be available for Government review.

1.8. Telephone and On-line Technical Support. The Contractor shall provide 24/7 Toll-free telephone and on-line support to facilitate simple troubleshooting and operator maintenance.

1.9. Materials and Equipment. The Contractor shall provide all the specialized tools and testing equipment to accomplish maintenance and testing as required.

1.10. Travel. The contractor is responsible for mobilization/demobilization to and from all individual facilities including all shipping, delivery of materials, loading and offloading of materials, tools, and necessary equipment to perform the required activities to accomplish the performance work statement.

1.11. Environmental Controls. The Contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The Contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

1.12. Safety. LP-Gases used in the facility are potentially explosive. The Fire Emergency Services (FES) training ground is a nonsmoking area. Personnel shall practice proper grounding procedures in accordance with the National Electric Code (NEC). Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

Section 2– Service Delivery Summary

2. Service Delivery Summary.

Performance Objective Reference Performance Threshold

Maintain and Repair the Fire Trainer.

Para 1.1., 1.2.

and 1.3.

The trainer operational 95% of the time.

Complete required inspections, maintenance and allowed repairs 100% of the time. Submit reports within 10 calendar days 100% of the time.

Environmental Controls.

Contractor shall comply with all federal, state, and local environmental requirements.

Para 1.13. Compliance with all environmental requirements 100% of the time.

Safety. Contractor shall take appropriate measures to protect personnel, property, and materials from mishaps.

Para 1.14. Personnel, property and materials are protected 100% of the time.

Section 3 – Government Furnished Services

3. Government Furnished Services. The Government will provide the following services as part of this contract.

3.1. Security and Fire Emergency Services. The Government will provide Security Forces and FES for on base facilities in accordance with Government guidelines.

3.2. Medical. In the event of a severe emergency (sudden onset of a condition with acute symptoms requiring immediate medical care and includes such conditions as heart attacks, cardiovascular accidents, poisonings, loss of consciousness or respiration, convulsions or other operation, the local installation Medical Group will respond and transport, if necessary. During hours of operation, the local installation Medical Group will respond and transport, if necessary, Contractor employee(s) to Medical Treatment Facility in Warrensburg or Sedalia, MO. The Contractor shall reimburse the Government for these services.

3.3. Utilities. The Government will provide propane water and electricity as required. Electricity is available in the Structural Trainer. No Electricity exists at the Air Craft Trainer.

Section 4 – General Information

4. General Information.

4.1. Qualifications. Personnel shall have the necessary training and experience to perform work on the AFTF & SFTF. Personnel shall have experience with electrical, plumbing and LP-Gases.

Personnel shall understand and follow T.O. 35E1-2-13-1 (AFTF) and T-500 Live Fire Trainer O&M Manual. For instance, but not limited to, T.O. 35E1-2-13-1 section 007 00 states “igniter replacement procedures shall be performed by qualified personnel only."

4.2. Environmental Protection. The Contractor shall comply with all applicable federal, state, and environmental laws and regulations and local safety, and fire requirements, including the Air Force Occupational Safety and Health (AFOSH) Standards. The Contractor shall ensure that the purchase, use, handling, storage, and disposal of all toxic, hazardous and special materials and wastes are in accordance with federal, state and local environmental protection regulations.

4.3. Quality Control. Awarded Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with TO 35E1-2-13-1, this PWS, NFPA Standards, commercial standards, manufacturers’ recommendations, procedures, and technical data, and local, state, and federal guidelines. The Contractor shall submit a Quality Control Plan (QCP) to the Contracting Officer (CO) with Contractor’s proposal. The CO will notify the Contractor of acceptance or required modifications to the plan before the contract start date. An updated copy must be provided to the CO on the contract start date and as changes occur. The plan shall describe the method(s) for identifying and preventing defects including preventing repetitive problems in the quality of service performed. The Contractor shall maintain a file of all inspection(s), repairs, and corrective actions made by the Contractor. This documentation shall be made available to the government during the term of the contract and shall become the property of the government at contract completion. It shall also contain the name and duty phone numbers for persons to be contacted.

4.4. Quality Assurance. A COR at the base will assist with on-site inspection services to monitor performance and ensure services received.

4.5. Security Requirements. The installation access will be coordinated with the local installation Fire Chief and Security Forces Squadron. Contract personnel will not enter restricted areas without escort from authorized personnel. The Contractor shall restrict personnel to only those areas required to performing work.

4.6. Disposition of Materials: The Contractor shall dispose of any and all expended and broken items properly IAW federal, state and local environmental protection regulations.

4.7. Contractor Clean Up. The Contractor shall, at all times, keep his work areas free from accumulations of waste material, rubbish or Foreign Object Debris (FOD). Upon completion of the job, the Contractor shall leave the work and premises in a clean, neat, and orderly condition.

4.8. Performance of Services during Crisis Declared by the Commander(s). In the event the Contractor is unable to perform his/her daily operations due to peacetime emergency and/or wartime contingency disturbances, etc., neither the Government nor the Contractor shall take action for non-compliance with contract requirements.

4.9. Wide Area Work Flow Procedures. Services shall be accepted and certified via the Wide Area Work Flow-Receipt and Acceptance website at https://wawf.eb.mil.

4.10. Background Check Requirement. The Contractor is responsible for the conduct, professional credibility, and security compliance of contract employee while working on the base. Background checks will be initiated when the Entry Authorization Letter (EAL) is created.

4.11 Entry Authorization List. Upon award the contractor shall provide the following information two weeks prior to contract start date:

4.11.1 Full name of individuals who require entry to Whiteman AFB, full SSAN, Date of Birth, and Driver’s License Number and issuing state.

4.11.2 Year, Make, Model, Color, License Number, and State in which registered for all vehicles that will be utilized to enter Whiteman AFB

Appendix 1 – Reference Publications

Ref # Title TO 35E1-2-13-1 Technical Manual, Operation and Maintenance Instruction

Manual, Aircraft Fire Training Facility T-500 Live Fire Trainer O&M Manual https://wawf.eb.mil/