Attachment 1 - Statement of Work.docx

STATEMENT OF WORK

for

ARCHITECT-ENGINEER SERVICES

at

WHITEMAN AIR FORCE BASE MO

As of 19 APRIL 2011

PART I. STATEMENT OF WORK (SOW)

1. SCOPE OF WORK: Architect-Engineer (A/E) services are required to provide complete detailed designs for maintenance, repair, alterations and new construction projects. These projects will require multi-disciplined engineering services for commercial/industrial and family housing/residential type facilities, and base infrastructure located on Whiteman Air Force Base (WAFB) located approximately 60 miles east of Kansas City, Missouri.

1.1. Projects will be outlined during the contract term on an as required basis in the form of a design work order (DWO). Upon receipt of each DWO, the A/E firm shall perform Title I services and/or Title II services. Title I services cover studies, surveys, and designs. Title II services covers supervision and inspection of projects under construction.

1.2. The services shall be performed for each project in accordance with the following guidance and Part II of this SOW for each work order issued. The services shall be furnished complete, including all material, equipment, travel, labor, etc.

2. REFERENCES: Air Force manuals, publications, and Guide Specifications will not be furnished. They may be acquired from the Government Printing Office. References may also be obtained at the Construction Criteria Web Site of the National Institute of Building Sciences (a subscription is required to have full use of this web site).Two other web sites where references may be found are AF e-Publishing Web Site (http://www.e-publishing.af.mil) and at the Air Force Center for Engineering and the Environment Web. To locate Design and Construction Products for the Civil Engineering Publications (32 series) and Engineering Technical Letters, the A/E should request assistance from 509 CES/CEP.

3. GOVERNMENT FURNISHED INFORMATION AND MATERIALS: The A/E shall adapt, as available, government designs, drawings, specifications and standards, to meet the requirements of the project. The A/E will be furnished, or given access to, the following material by the government. All material furnished will be on a loan basis to be returned upon completion of the contract.

3.1. Existing record drawings and information concerning the physical composition of the existing construction. The A/E shall be responsible for obtaining any and all drawings by going to 509 CES/CEP, 660 10th Street (Facility 709) at Whiteman AFB and searching the drawing files with the help of the drafting personnel. Available As-Built drawings have been archived by 509 CES/CEPT in electronic format and hardcopy reproduction of the required drawings (or electronic copies) shall be provided by 509th CES/CEPT personnel. A/E shall field verify information provided by these drawings prior to use in the design.

3.2. DD Form 1391 and 1391C for each project (if applicable).

3.3. Specification format & applicable Whiteman AFB boiler-plate specification sections.

3.4. Project location drawing.

3.5. Utility maps of the project site (electrical, sewer, water, and gas) as available for use as reference. It is responsibility of the A&E to verify accuracy of the description and location of the utilities in the field.

3.6. Example title block (CD with AutoCAD drawing sheet template)

3.7 Copy of the Whiteman Air Force Base Design Guide shall be provided by 509 CES/CEP

4. PREDESIGN CONFERENCE: A pre-design conference between the A/E and government representatives involved with the project will be held to allow the A/E to demonstrate how he/she proposes to accomplish the project and to review and discuss the government project requirements.

5. VISITS: As part of this contract, the A/E or their duly authorized representative will be required to make periodic visits to the project site. Visits shall be as necessary to complete this work as early as possible. Informal telephone technical reviews between the A/E and base engineering personnel are encouraged.

6. SECURITY INFORMATION: The A/E, or their duly authorized representatives, shall comply with pertinent Air Force security regulations while working on this contract. Special security clearance (confidential, secret, etc.), is not required by the A/E. All possible precautions and efforts shall be made to prevent disclosure of any information that might provide prospective construction contractors, manufacturers, or suppliers an advantage over others.

7. DELIVERY OF MATERIALS: All materials and submittals to be furnished by the A/E under this project shall be in accordance with procedures prescribed under each type of service specified herein after. They shall become the property of the government unless copyrighted.

8. ERRORS & OMISSIONS: The A/E shall correct all errors or omissions resulting from their work, which may be discovered during the design or construction phase of the project. The A/E shall also respond to questions of clarification or interpretation of their work as necessary. These services will be provided by the A/E at no additional cost to the government.

PART II. STATEMENT OF SERVICES

1. TITLE I SERVICES

1.1. SCOPE OF WORK: The A/E shall perform all services required to investigate, design and to furnish complete construction documents consisting of contract drawings, technical specifications, design analysis, cost estimate breakdown, material submittals, and addenda as required, for the accomplishment of each project in accordance with requirements of these specifications.

1.2. INVESTIGATIVE SERVICES: In support of the studies, reports, and design of construction projects, the A/E is directed to accomplish some or all of the following investigative services as detailed in the individual delivery orders.

1.2.1 Perform a survey of the project site that may include topography, cross sections, drainage survey, bench level circuit, and soil boring data. A registered professional land surveyor shall be used where required by the Government. The Contractor shall use conventional surveying and other methods, such as a Total Stations, Global Positioning System (GPS) for field data collection. A separate electronic data deliverable is required for utility information and shall be a CD-ROM in a format that conforms to the latest version of both the CADD/GIS Technology Center’s Spatial Data Standards and A/E/C CAD standards. These standards can be found at https://cadbim.usace.army.mil. The ‘As Designed’ survey data shall be tied to Whiteman AFB’s real world coordinates compatible with the base GeoBase initiative. All geodetic data shall be collected using the coordinate and projection system of Whiteman’s imagery, UTM, WGS 84, Zone 15 with a minimum accuracy level of +/- 2 cm. Data delivered in a format other than ESRI geodatabase must have an external spatial reference (.prj) file attached that specifies the parameters of the coordinate system in standard ESRI format.

1.2.2. Plot a topographic map, cross sections, plan and profile, bench mark locations, and soil boring locations from the survey data.

1.2.3. Verify and plot the location and size of the following utilities during the survey and plot on the topographic survey map:

(9) Cable TV

The A/E shall use record drawing information for pipe size and surface feature location for utility alignment. Digging to verify size and location may be required. However, if an invert elevation is needed and the manhole lid is not visible, the A-E will be responsible for digging up to 8 inches to expose the lid. If more digging is required, the cost will be established with a modification of this contract. The Civil Engineer shop personnel will not provide assistance. Utility locations shall be accomplished by the A/E.

1.2.4. Verify the location and size of the following structures in the construction area during the survey and plot on the topographic survey map:

1.2.5. Identify on a map any storm sewer lines, manholes, catch basins, and area inlets that need repair; within the limits of the design.

1.2.6. Identify on a map any sunken curb and gutters, sidewalks and driveways; within the limits of the design. Show location and length of the sunken segment.

1.2.7. Identify on a map any open drainage ditch areas that are low or blocked causing water to stand; within the limits of the design.

1.2.8. The A/E shall prepare and furnish drawings to clearly indicate the extent, type, and detailed requirements for all work. Hardcopy drawings shall be prepared on 24" x 36" paper. Border width on the drawings shall be one inch. The Air Force standard title blocks plus any other special instructions as may be given by the Contracting Officer will be placed on all drawings. To the largest extent possible all data collected shall be shown on a separate layer of the drawings (i.e. soil logs, terrain, landscape, etc.).

1.2.9. Final drawings shall be submitted in four (4) hard copies as a submittal for approval and on CD-ROM legible by the Base using Autodesk Map 5 or later Computer Aided Drafting and Design (CADD) software.

1.2.10. All Drawings are to be prepared in a 2D CADD Format unless otherwise specified in the specific project delivery order. All drawings shall be 100% compatible with Autodesk Map 5 or later. Printed documentation shall be furnished with each individual drawing file detailing layer usage, scale, x-ref file usage, layouts and any plotting instructions required to produce a hard copy. Projects are to be submitted on CD-ROM. Upon pre-approval; by and coordination with 509 CES CADD/GIS Administrator; projects may be submitted by electronic transfer. For final selection Contractor will be required to submit a sample disk to confirm compatibility.

1.2.11. The following shall apply to all CADD drawings:

(1). All files to be prepared in 2D format with "Units" as follows; Architectural Units: ',” (foot mark, inch marks), Resolution shall be set at 12 "Per" with 1000 "Pos Units Per" (2). Drawings shall be referenced to a border supplied by 509 CES/CEPT.

(3). Drawing border title blocks shall be completely filled in and correct including design file (.DGN) name and plot scale.

(4). When opened, drawing shall appear exactly as it should be plotted.

(5). When drawing is opened all required layers shall be visible and all unnecessary layers shall have been deleted.

(6). View 1 shall be the only view open in the file.

(7). View 1 shall be zoomed to fit the border.

(8). All unnecessary information outside of the border shall be deleted.

(9). Detach all unused reference files.

(10). When drawing is opened all reference files, including .rle or raster files, shall be visible and in correct orientation and scale to sheet border.

(11). Run Autodesk "Save" on each file once all the above instructions have been accomplished.

(12). All font resources used in the project shall be included with the drawing files, even if it is a standard Autodesk font resource.

(13). The Autodesk color table used to develop the drawings shall be delivered with the drawing files.

(14). An ASCII text file with any pertinent information, such as a brief history of how the file was created if it was converted from another software package, reference file usage, layer usage of both the Design file and attached reference files and name and phone number of person to contact should questions arise concerning the files.

(15). Projects shall be geo referenced to Whiteman’s real world coordinates compatible with Whiteman’s GeoBase initiative. All geodetic data shall be collected using the coordinate and projection system of Whiteman’s imagery, UTM, WGS 84, Zone 15 with a minimum accuracy level of +/- 2 cm.

1.2.12. The A/E shall provide the Contracting Officer with four (4) copies of the field and site survey data which includes everything in paragraph 1.2 and four (4) sets of the topographic survey map drawings within the performance period negotiated for each individual Delivery Order (DO) and after receipt of its notice-to-proceed (NTP). This initial submittal shall be considered a 95 percent submittal. All utility systems, structures, topography, cross-sections, drainage system, bench level circuit, and soil boring data shall be shown on drawings at this submittal stage. The portions of the utility systems and structures that need to be repaired shall be shown at this stage also.

1.2.13. Following the government review of the submittal, the A-E shall submit final data and drawings to the Contracting Officer within 7 days after receipt of the notice-to-proceed to 100 percent. This submittal shall contain all required corrections and consist of four copy sets of the original drawings and a CD ROM containing the original drawings. The A-E's professional seal with signed name shall be placed just outside of the title block on the 100% final drawings only.

1.3. SPECIFICATIONS: Specifications shall be complete, clear and shall amplify all information shown on the drawings and shall include detailed requirements for materials and equipment. Material items shall be specified using Unified Facilities Guide Specifications, prepared using Microsoft Word. The first section of specifications (General) shall follow a guide furnished to the A/E by the government. The A/E shall develop a statement outlining the major definable features of work for each trade and shall include this outline in the general section. A one line description of work will not be adequate. The A/E shall furnish a title page and a table of contents for specifications following a format specified by the government.

1.3.1. All extraneous material in the project specifications shall be removed. Material which appears in several sections should be listed in the first section and removed from all others. The A/E shall not refer to “owner”, “architect”, or “engineer” in the specifications; instead use the words “Government” or “Contracting Officer” as applicable. Do not use minimum time requirements to establish workmanship or material quality standards. When the Contracting Officer indicates changes should be made throughout the specifications the A/E must locate the changes in all paragraphs and correct the specifications completely. It is not the duty of the government to edit or coordinate the specifications. All pages and paragraphs must be numbered. The final set of original specifications shall be typed on bond paper, 8 ½” x 11”, with 1” margin right and left and 1½” margin top and bottom. The quality of the specifications shall permit clear and legible reproduction by Xerox type or Offset processes.

1.3.2. For the 100% submittal, specifications shall be submitted on CD in Microsoft Word (.doc) format.

1.4. ADDITIONAL ELECTRONIC DOCUMENT FORMAT REQUIREMENTS: In addition to hard copies designated for submission in individual design work orders, electronic project documents shall be submitted on a Master CD in the following folder/file structure.

1.4.1 “Specifications” folder:

Specifications folder: Provide a breakdown based upon the Construction Specification Institute (CSI) industrial standards for the Title Sheet, Table of Contents and each of the individual specification sections.

“Microsoft Word” folder: Provide individual MS Word .doc files for the Title Sheet, Table of Contents and each of the individual specification sections.

1.4.2 “Drawings” folder:

“AutoCAD” folder: Provide all project-related AutoCAD .dwg files. Include all related and referenced x-refs, fonts, plot style table files, shape files, etc. Individual sub-folders may be included for each discipline as long as all related files are included in each subfolder.

“Adobe Acrobat” folder: Provide individual Adobe Acrobat .pdf files for each sheet plotted full-size.

1.4.3 “Cost Estimate & Bid Schedule” folder:

Provide cost estimate file(s) in Microsoft Excel .xls format.

Provide bid schedule in Microsoft Word .doc format.

1.4.4 “Miscellaneous Documents” folder:

“Annotated Comments” folder: Provide Microsoft Word .doc files for the Government comments with appropriate A/E response to each comment.

“Reports” folder: Include all electronic files for study report documents in Microsoft Word .doc files and Adobe Acrobat .pdf file format. Documents with handwritten notes and signatures, such as geotechnical, asbestos & lead-based paint study documents shall be scanned and submitted in Adobe Acrobat .pdf format.

“AF Form 66” folder: Include completed AF Form 66 submittal register file in Microsoft Excel .xls format.

“Green Procurement” folder: Include a completed electronic file for Green Products Determination Form in Microsoft Word .doc format and a signed form in Adobe Acrobat .pdf file format.

1.5. COST ESTIMATES: Projects shall be developed by the A/E with regard to the limiting considerations of particular project budgets. It is the responsibility of the A/E to follow job costs, cost trends and projected estimates during the project development in such a manner that any possibility of exceeding the limitations imposed will become apparent in the early stages. It is the responsibility of the A/E to advise the Contracting Officer immediately when any such tendency is indicated in order that remedial correction can be made. Cost estimates shall be based on completed work and material in place, taking into account location, seasonal conditions at the time of work, site conditions, availability of local labor and other variables. The cost estimates shall represent the anticipated construction contractor's bid price, including overhead and profit. Lump sum estimates will not be accepted. Cost estimates should be itemized for each type of material and labor required. The government allowance for profit is 10%, the contractor's overhead shall be reasonable and current. The first sheet of the cost estimate shall summarize all costs by discipline.

1.5.1. Cost estimates for proposed Section 8(a) construction contracts shall be prepared in the format of AF Form 3052.

1.5.2. When project is a combination of Minor Construction and Repair/Maintenance work, cost estimates shall have separate breakouts for Minor Construction and Repair/Maintenance work.

1.5.3. At the option of the Government the A/E shall use a cost estimating firm to accomplish the cost estimate. The purpose of using a cost estimating firm, is to have an independent firm accomplishing the cost estimate as if they were a contractor submitting a bid.

1.6. DESIGN AND ECONOMIC ANALYSES: The design calculations and analyses shall be prepared on standard letter-size (8½” x 11”) bond paper. The design shall be based on the criteria set forth in this Statement of Work and standard practices and methods used in modern professional engineering design. The design analysis shall incorporate all computations necessary for the project as well as all other information necessary to clearly express the designer's intentions and methods. The economic analysis shall include the estimated energy cost savings and amortization period for energy related construction.

1.7. RENDERINGS: At the option of the Government, the A/E shall provide:

1.7.1. A conceptual perspective sketch at the 35% design state and a colored rendering at the 65% design state. The location and size of any rendering, if required, will be determined for each project prior to negotiations.

1.7.2. A computer generated 3-Dimensional color drawing.

2. TITLE II SERVICES

2.1. SCOPE OF WORK: The work covered under this section of the Statement of Work and resulting Delivery Orders (DOs) consists of furnishing all plant, labor and materials, and performing all necessary travel and services required to obtain, control, review and evaluate submittal data such as shop drawings, samples, certificates, test reports, etc., required by the contract specifications and the Schedule of Submittals, in conjunction with the construction of each project. The construction contractor will send all submittals, in at least 5 copies directly to the Base Contracting Office, Whiteman AFB, MO 65305 509 CONS/LGCA. The contracting office will then forward the submittals to the A/E. The A/E will approve or disapprove the submittal and forward the submittal in at least 4 copies to LGCA. If the submittal is disapproved, LGCA will send a copy of the submittal to the contractor and send 2 copies to Engineering (CEPM).

2.1.1. At the option of the government, provide inspection services during the entire construction performance period of a project or at certain phases of the construction of a project.

2.2. MATERIALS AND SERVICES TO BE FURNISHED BY THE GOVERNMENT:

2.2.1. Access to federal and military specifications and military standards to the extent which these documents are available at Whiteman AFB.

2.2.2. Project drawings and specifications.

2.2.3. Consultation with the Government Project manager and Construction Inspector concerning problems which may arise in the area of review, evaluation, and recommendations of submittal data.

2.3. SERVICES TO BE FURNISHED BY THE A/E:

2.3.1. Furnish personnel who are professionally qualified by nature of education and experience to perform all duties required for the A/E services called for in this section of the Statement of Work and resulting Delivery Orders (DOs). This qualification requirement extends to all consultants that may be retained by the A/E for purposes of performing Title II service work.

2.3.2. Evaluate all test reports, coordinate evaluations with the project manager and/or construction inspector and report to the Contracting Officer in writing, as to conformity or nonconformity of the materials tested with the specifications.

2.3.3. Check shop drawings, samples and material submittals for compliance with all contract documents.

2.3.4. Provide inspection services during the construction performance period and a survey party to check locations and elevations with a written report on the survey results. The Contracting Officer will have overall jurisdiction covering the surveillance, inspection, and administration during the construction of the project. These services shall be furnished in accordance with the requirements set forth in the Delivery Order placed with the A/E for Title II services.

2.3.5. Notify the Contracting Officer, in writing, of any modifications deemed necessary or required as a result of shop drawings or materials submittals reviews for improvement of the completed project. Adequate justifications and/or engineering analysis of modification plus cost estimates, shall accompany any recommendations for changes to the drawings and/or specifications.

2.3.6. Approved changes to the contract that result from the A/E’s review of shop drawings and other submittals shall be annotated on one copy of the drawings and specifications by the A/E. Upon completion of the contract, copies of all submittals as well as the above marked copy of the drawings and specifications shall be forwarded to the Contracting Officer.

3. OTHER SERVICES

3.1. SCOPE OF WORK: The A/E shall perform field reconnaissance, surveys, and site investigations, including travel and work required to obtain engineering information and design data for the accomplishment of the design documents of the project in accordance with requirements of this Statement of Work and individual design work orders as applicable.

3.2. FIELD RECONNAISSANCE AND SURVEYING: The A/E shall make a complete survey of the project site recording existing topography, terrain features, location of existing equipment, location of all utilities above and below ground including its sizes and elevations; width of adjacent streets, pavements, sidewalks, curbs and ditches; locations of existing trees, hedges and other obstructions such as catch basins, manholes, utility poles and fire hydrants. An electrical, heating and air conditioning load analysis of the existing facility will be performed as applicable to determine if existing equipment capacity is sufficient to support additions to the building.

3.2.1. Prior to beginning any geographical surveying the A/E’s surveyor shall meet with the 509th CES/CEPT section. Only benchmarks and other reference points provided by the Site Development section shall be used in the project survey.

3.2.2. All reference markers (such as PK nails) must be clearly marked with flagging or other Government approved methods. All reference markers shall be tied to the coordinate and projection system of Whiteman’s imagery, UTM, WGS 84, Zone 15.

3.2.3. Presentation of survey data shall be as follows: all line work, symbology, and topology shall be developed using the CADD/GIS Spatial Data Standards for Facilities, Infrastructure, and Environment and the Tri-Service Guidelines for Installation Mapping and Geospatial Data. The A/E shall deliver the final graphics in ESRI ARCView or other format pre-approved by the Government. The data shall be tied to the coordinate and projection system of Whiteman’s imagery, UTM, WGS 84, Zone 15.

3.3. ENGINEERING INFORMATION AND DESIGN DATA: The A/E shall make a subsurface soil investigation as required to support design of the building foundation. Soil boring data and analysis shall clearly indicate the subsurface conditions and physical characteristics that will be encountered. Particular attention will be given to any unusual soil conditions in the project area. The A/E will be required to obtain an approved BCE Work Clearance Request, AF Form 103, before accomplishing any soil borings. Any contractor use of radioactive materials (i.e., for soil density or moisture gauges) must be submitted through contracting and approved by the Base Radiation and Safety Officer (Bio-Environmental Engineer) before nuclear material can be brought on base.

3.4. FIELD MEASUREMENTS: The A/E shall make their own field measurements to verify any dimensions shown on government furnished reference drawings. Verification of existing construction shall be a part of this service.

3.5. STUDY/INVESTIGATIVE REPORT: At the option of the government, the A/E shall prepare a report on their services. The specified number of copies of the report shall be furnished, typed single spaced on 8½” x 11” quality bond paper. Drawings attached to the report, if sufficiently comprehensive and clear, may be made on 8½” x 11” quality tracing paper. At the A/E's option, as required for complete and thorough representation, drawings may be prepared on a sheet sized to proper requirements and folded into the 8½” x 11” report data sheet size.

3.5.1. The report shall describe in detail the complete investigation procedure, the evaluations of proposed work and alternate proposals.

3.5.2. Each consideration shall be included and shall be evaluated with regard to the feasibility of installation, repair and/or replacement, operation/efficiency and maintenance; first initial cost shall be indicated with long term operations cost and life expectancy indicated.

3.5.3. The report shall include the A/E recommendations regarding solutions to the requirements of these projects. The recommendations and descriptions of proposed work shall clearly and specifically identify all materials and items of work recommended and/or proposed for the repair, replacement and/or removal with all cost comparisons and all cost factors itemized.

3.5.4. The final recommendations and/or description of proposed work shall resolve the specific work requirements indicated in the investigative report (see paragraph 3.5.3 above) of the SOW, describe all additional items of work supplementary to the specific items of work required, and provide any recommended changes that could provide a more satisfactory and/or more efficient project.

3.5.5. Acceptance of the report shall be subject to approval and acceptance of the analysis, investigation, costs and report by the Contracting Officer. Based on the contents of the report the Contracting Officer shall determine the extent of work to be accomplished.

3.6. COLOR BOARDS: The A/E shall, as required, submit the following for approval: Interior color boards, material samples, floor drawing and finish schedule. The submittal times for these items will be determined for each individual project. These items shall be contained in a standard size three ring binder. Submit exterior boards in 8½” x 11” format under a completely separate cover from interiors. Clearly identify the project on the outside cover of the three ring binder containing exterior samples.

3.7. INTERIOR DESIGN SERVICES AS REQUIRED: Scope of services to be provided by government at pre-design conference.

3.8. A/E RESPONSIBILITY AS IT RELATES TO ENVIRONMENTAL CONSIDERATIONS: The A/E shall maintain responsibility for incorporating the proper design effort to ensure compliance with applicable environmental standards and requirements, as outlined below. The A/E shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable. The A/E shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental non-conformance or non-compliance associated with the contracted services is identified, the A/E (Title II) personnel shall contact the Contracting Officer (CO), who shall ensure the contractor takes corrective and/or preventative actions. In the case of a non-compliance, the A/E (Title II) personnel shall work with the CO to receive a response from the contractor ensuring the corrective action is taken immediately. In the case of a non-conformance, the A/E (Title II) personnel shall work with the CO to receive a response from the contractor ensuring the corrective action is taken based on the time scheduled by the EMS Site Coordinator. In addition, the A/E shall work with the CO to notify the site employees of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performance under the contract. All on-site Title II personnel shall complete yearly EPA sponsored environmental training specific for the type of work conducted on-site.

3.8.1. As required in individual design work order, the A/E shall be responsible for the specific handling of environmental considerations as followed:

3.8.1.1. The A/E shall review and identify potential interaction with/disturbance of Installation Restoration Program (IRP) sites and areas of concern. IRP information will be provided by the government.

3.8.1.2. The A/E shall assist in determining and processing any requirements of the National Environmental Policy Act of 1969 (NEPA) for the protection and preservation of the Natural and Cultural Resources at Whiteman AFB. Wetlands and habitat protection are included in this process.

3.8.1.3. The A/E shall comply with the storm water management practices and policies of the Missouri Department of Natural Resources (MDNR) 10CSR 20-6.200, Storm Water Regulations. Note that specific permit requirements will also apply for land disturbances at construction sites at Whiteman AFB. For land disturbances, including lay down area, the A/E shall complete MDNR Form MO780-0795 Form E Application for General Permit. The completed form and all attachments shall be submitted to the Base Environmental Office for signature.

3.8.1.4. The A/E shall ensure any air emission sources are properly permitted for design, construction, and operations in accordance with Missouri Revised Statute Chapter 643 Air Conservation, specifically CSR Title 10, Revision 10 Chapter 3 Air Pollution Control Rules Specific to Outstate Missouri, Air Quality Standards… and Air Pollution Control Regulation for the entire State of Missouri. Any plans to construct, alter or add to a source of air contaminants, including installation of any device for the control of air contaminant discharges, the A/E shall notify the Base Environmental Office.

3.8.1.5. The A/E shall comply with the underground storage tank requirements of the Missouri Department of Natural Resources, 10 CSR 20-10, Underground Storage Tanks.

3.8.2. Hazardous Materials Survey and Removal: Before submittal of proposal for the design of particular project, the A/E and his hazardous materials consultants and government representatives shall make an initial site visit to determine the possible presence of environmentally significant materials, including (but not limited to) asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and hazardous waste. At the completion of initial site survey the A/E and government representatives will decide if special environmental consideration required for that particular project. The government will assist by providing previous inspection and survey information (if available). Asbestos and lead-based paint survey shall be conducted in accordance with MDNR, OSHA, EPA. The A/E shall attempt to identify and assess previously identified materials. Results of these surveys shall be included in the first submittal, usually 35%. In addition, the A/E will be required to:

3.8.2.1. Prepare drawings and specifications to indicate the location of the environmentally significant materials and specify the procedure to be followed during construction and/or demolition to prevent unauthorized release or other mishandling of the materials. The A/E shall be responsible for incorporating the applicable requirements into the specifications. The applicable requirements (latest edition) for each type of environmentally significant material are as followed:

a) Asbestos shall be handled per

· Missouri State Regulation 10 CSR 10-6.241, Asbestos Projects Registration, Notification, Performance requirements; 10 CSR 10.6.250, Asbestos Abatement Projects – Certification Accreditation and Business Exemption Requirements

· OSHA Standard 29 CFR 1926.1101 - Asbestos

· EPA Standard 40 CFR 61, Subpart M - National Emissions Standards for Hazardous Air Pollutants; Asbestos

· EPA standard 40 CFR 763 - Toxic Substances Control Act; Asbestos

b) Lead-based paint shall be handled per

· Missouri Department of Resources Hazardous Waste Program and Disposal of Demolition Waste Contaminated with Lead

· OSHA Standard 29 CFR 1910.1025 - Lead in General Industry Standard

· OSHA Standard 29 CFR 1926.62 - Lead in Construction Industry Standard

· EPA Standard 40 CFR 261 - Identification and Listing of Hazardous Waste

c) PCBs shall be handled per

· 10 CSR 25-13, Chapter 13 PCBs, Hazardous Waste Management Commission

· EPA Standard 40 CFR761 - PCBs

· EPA Standard 40 CFR 763 - Toxic Substances Control Act; PCBs

· EPA Standard 40 CFR 261 - Identification and Listing of Hazardous Waste

d) Hazardous waste shall be handled per

· Missouri Regulation 10 CSR Division 25 - Hazardous Waste Management Regulations

· EPA Standard 40 CFR 261 - Identification and Listing of Hazardous Waste

· HQAF and Local Whiteman AFB Policies and Guidance

Disposal of all hazardous waste shall be coordinated through the Base Environmental Office. The contractors shall provide copies of permits for transporters and treatment, storage, and disposal (TSD) facilities the contractors intend to use. The contractor will identify all wastes on the government provided Waste Stream Characterization Process Document form. The contractor shall provide all testing/analysis data and waste profiles to the Base Environmental Office for review and signature. Additionally, contractors shall coordinate with the Base Environmental Office to have authorized personnel sign the hazardous waste manifests for shipment of hazardous wastes.

3.8.3. Affirmative Procurement:

3.8.3.1. All A/E project designs shall investigate the use of products with recovered materials. In an effort to comply with the affirmative procurement requirements of Section 6002 of RCRA (Resource Conservation Recovery Act) and Executive Order 13101, the Government promotes the use of the recycled and recovered materials and products identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines (CPG). EPA guideline items are seen as the minimum that should be considered when evaluating recycled/reuse materials. Other materials and products not listed, but commonly used in industry outside of the government, should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content.

3.8.3.2. Recycled-content products meeting EPA guidelines will always be specified unless they:

a) fail to meet performance requirements of the project

b) are not readily available

c) are not available from a sufficient number of sources to maintain a satisfactory level of competition

d) are only available at an unreasonable price when compared with similar products that do not use recovered materials

An exemption may be claimed if one or more of these criteria are met. To make an exemption, the A/E must prepare and sign a “Green Products Determination Form” (see attachment 1) coordinated through the Base Environmental Office for the contract file.

3.8.3.3. For project designs that include the use of any of the EPA CPG guideline items, the contract specifications must be written to require the product to meet the EPA recovered material content requirements. The EPA has created a Web page for CPG information to include designated and proposed guideline items and their associated recycled-content requirements (http://www.epa.gov/cpg).

3.8.3.4. A/E shall also investigate and use in the design of projects products that promote energy conservation, pollution prevention and waste reduction to maximize extent practicable.

3.9. OTHER ENVIRONMENTAL CONSIDERATIONS: At the option of the government, the A/E will be required to obtain any permits for construction and operation and any certifications required by local governments, the State of Missouri (MDNR) and the Federal Government (EPA). If necessary, the A/E will be authorized to obtain a qualified consultant for these services. These services include but are not limited to permits for oil/water separators, hazardous waste storage facilities, Land Disturbance Permits, and Storm water Permits.

3.10. PHOTOGRAPHS: At the option of the government, the A/E will be required to provide color slides and/or color photographs representing the entire construction site. At the government option, photograph submittals shall use digital photograph in Tagged Image Format (TIF), Bitmap (BMP), Joint Photographic Experts Group (JPG, JPEG) or Raw Image (RAW) format. The extent of the photographs required is to be defined in each Design Work Order.

3.11. SUBMITTALS: Upon completion of the work, after the required information and other design data has been obtained, the A/E shall submit the following documents, as applicable, to the Contracting Officer for record purposes.

NOTE: Submittals identified above can occur concurrently with the preliminary design (35%) submittal outlined in Part II, Section 1, Title I Services.

PART III. RESERVED.

PART IV. PROJECT ENGINEER/MANAGER

1. The A/E shall appoint a project engineer/manager for each project to serve as the single point of contact and liaison between the A/E and the government. Upon notification by the Contracting Officer to proceed with the design, the A/E shall advise the Contracting Officer in writing the name of the individual so designated. The A/E's project engineer/manager will be responsible for the complete coordination of all work required for this project. Project coordination shall include minutes of all meetings (forwarded to the Contracting Officer’s Representative within 3 working days of the meeting) including a list of all action items. The A-E is reminded that the base Project Manager (PM) is not authorized to direct a change in the design scope (all such issues must be coordinated through the Contracting Officer’s Representative).

2. The Programs Flight (509 CES/CEP) will appoint a base project manager (PM) for each project. The PM will provide technical support to the Contracting Officer. The PM will serve as the point of contact for the A/E on all technical matters. All work performed by the A/E on base will be coordinated with the base PM.

PART V. DESIGN POLICY AND CRITERIA:

1. Project design will conform to current Air Force criteria, regulations, manuals and pamphlets. National codes and regulations for building construction and safety will be used where applicable. Current architectural, engineering and construction practices shall be incorporated in the project design to obtain both quality and economy and to provide a functional, complete, and usable facility.

1.1. A/E shall complete Reliability & Maintainability (R & M) Design Checklist for applicable projects found in ETL 01-1.

1.2. A/E shall add to specifications Commissioning of HVAC system found in ETL 90-10.

1.3. The A/E shall work with 509 CES/CEP to ensure the Bomb Wing Antiterrorism Officer (ATO) is completely informed of, and agrees with, the AT/FP steps developed to meet the Air Force’s Anti-Terrorism requirements throughout each step of the design process.

2. Applicable Air Force Criteria

2.1. AFI 32-1023, Design & Construction Standards Execution of Facility Construction

2.2. Military Handbook 1190

2.3. 32 Series Civil Engineering Air Force Instructions (AFI’s)

2.4. UFC 3-120-1 Air Force Sign Standards

2.5. Engineering Technical Letters (ETL’s)

2.6. Air Force Civil Engineer Support Agency (AFCESA) A-Grams

2.7. Engineer Technical Data Sheets

2.8. MDNR and EPA Environmental Requirements

2.9. Whiteman AFB Design Guide

2.10. Other Air Force Regulations, Manuals and Criteria as applicable

2.11. UFC 3-600-1 Fire Protection Engineering for Facilities

2.12. UFC 4-020-01 DoD Security Engineering Facility Planning Manual

2.13. UFC 4-021-01 Design & O&M Mass notification Systems

2.14. UFC DoD Minimum Anti-Terrorism Standards for Buildings

3. Codes and Regulations (Latest Edition)

4. Projects involving environmental considerations must comply with the standards of the State of Missouri MDNR.

5. Any other Air Force documents deemed applicable by the Government for each project will be made available to the A/E by the government.

6. Any topographical surveys, excavations, soil borings, soil analyses, chemical tests, laboratory tests, pressure tests, electrical tests, corrosion and cathodic protection tests, and any other tests required for a complete design of each project will be the responsibility of the A/E.

PART VI. DESIGN DOCUMENTS

1. The A/E will be required to complete the design for each project and deliver the submittals to the Contracting Officer in accordance with Part VI, paragraph 2.2 and the following (the performance period for each phase will be negotiated for each project):

1.1. PRELIMINARY DESIGN (35%): The A/E, using the design criteria furnished by the Air Force, will develop the preliminary design documents (35% design completion) to include, but not necessarily be limited to, the following:

1.1.1. Site Drawing: Scale 1” = 50', showing location of existing, relocated and proposed streets, walks, parking, service drives, utility service lines, drainage systems, exterior areas lighting, the location of the existing facility and the proposed addition and configuration, existing topographic conditions and proposed drainage drawing. Show a traffic flow drawing for proposed additions, parking areas, and adjacent facilities as applicable. Specific site locations within a facility (rooms, work areas) shall be related to the overall floor drawing of the building or construction location so that a person unfamiliar with the job site may use the drawings to readily find the exact location without assistance.

1.1.2. Soil Boring Drawing: (as required) Scale 1” = 50', showing locations of soil borings and sectional logs of the soil conditions and water tables existing at each boring point. The A/E will provide a complete soils investigation report covering the characteristics of the soil including load bearing capabilities, expansion and contraction and any other soil characteristics affecting the foundation design. Include a narrative description of the proposed foundation design.

1.1.3. Floor Plan (as required):

1.1.3.1. Key drawing of the existing building (if applicable) and the addition (if applicable) giving general layout and surrounding features and keying all other drawings. A scale of 1/16” = 1'0” (other scales may be used on approval by the Government PM) for this drawing is acceptable.

1.1.3.2. Using the Key drawing, the architect will develop floor plans, improved, modified and oriented as required considering streets, parking, service access points, etc. Floor plans will show location of walls, partitions, interior/exterior doors, windows, etc. A demolition floor plan showing partitions, equipment, etc., to be removed will also be included as applicable. Use 1/8” = 1’-0” scale or larger for these drawings.

1.1.3.3. Floor plan details shall be at 1/4” = 1’-0” scale.

1.1.4. Elevations (as required): Scale 1/8” = 1'0”: The architect shall design elevations of all exterior views. The elevation will show the proposed exterior design including planned materials and landscaping, all in sufficient detail to portray the intended exterior appearance. Provide a minimum of two building cross-sections.

1.1.5. Specifications: The A/E will develop outline specifications covering the total proposed construction, including all contractor installed and furnished equipment. Where approved, specifications may be included as notes on the drawings. Materials and equipment must be specified by an adequate generic description or a performance specification. Use of brand name or equal is restricted to those situations where its use is unavoidable. When brand name is used, it must identify the salient characteristics of the item. Additional product equal to the brand name product shall also be listed (prefer 2 additional alternate products).

1.1.6. Cost Estimates: The A/E will prepare a preliminary cost estimate to confirm that the project design is within the budget limitations.

1.1.7. Design Analysis: Complete design analysis including all design calculations will be submitted by A/E covering architectural, structural, mechanical, electrical, plumbing systems, pavements, drainage, etc. Design analysis shall be bound and organized by sections indicated above. Each section must have summarizing paragraphs describing the conclusions reached and subparagraphs providing information and design calculations supporting the conclusions. A separate section may be added to list questions or issues needing government input before the project design can proceed to the next submittal.

1.2. IN PROGRESS OR INTERMEDIATE DESIGN (65%): The 65% design submittal will include the following documents as applicable.

1.2.1. Drawings

1.2.1.1. Cover sheet/project location map/index of drawings.

1.2.1.2. Site Drawings Scale 1” = 50':

a) Existing topographic conditions drawing.

b) Haul routes.

c) Grading and drainage drawing including subsurface.

Soil borings (drawing and logs), streets, roads, walks and parking (existing and proposed), and exterior utilities.

d) Existing and proposed water distribution.

e) Existing and proposed exterior electrical distribution and lighting.

f) Landscape drawings and plant schedule.

1.2.1.3. Architectural/Structural Drawings:

a) Overall key floor drawing 1/16”= 1'0” with room legend (if applicable).

b) Foundation drawing scale 1/8” = 1'0”.

c) Floor drawing scale 1/8” = 1'0”.

d) Roof framing drawing scale 1/8” = 1'0”.

e) Interior elevations as required.

f) Architectural sections and details sufficient to allow the Air Force review of overall submittal.

g) Interior color, finishes schedules, and color boards.

h) Door and window schedules.

i) Exterior building elevations and architectural features.

1.2.1.4. Electrical Drawings:

a) Floor drawing scale 1/8” = 1'0” fixture location, circuiting, switching, convenience outlets--electrical service to equipment.

b) Panel board schedules.

c) Electrical details.

d) Partial developed single line electrical riser diagrams.

e) Fixture and equipment schedules.

f) Symbol list.

1.2.1.5. Mechanical: Heating, Ventilation, and Air Conditioning (HVAC).

a) Floor drawing scale 1/8”= 10”.

b) Layout all systems.

c) Details.

d) Fixture and equipment layout and schedules.

e) Sequence of control.

f) Sequence of operation.

1.2.1.6. Plumbing: Water, Sewer.

a) Floor drawing scale 1/8” = 1'0” systems layout.

b) Details.

c) Riser diagrams isometric.

d) Fixture and equipment schedules.

1.2.1.7. Interior design drawing including color coordinates and details as applicable.

1.2.2. Specifications: The specifications shall be at a stage of completion so that the clear intent of the designer in regard to items such as tests, samples, shop drawings, and…