Sports Officials SOW FY12.doc

Statement of Work

1. Contractor shall furnish officials that meet state or national qualifications for each sport such as: referees, umpires, and scorekeepers for the Fitness Center. Names and proof of qualifications will be provided to the Fitness Center 5 duty days prior to the beginning of each individual sport season. Information included will be; first and last name, duty phone, home phone, e-mail address if available, and proof of certification for that sport. Failure to comply will result in delay of payment.

2. Contractor agrees to provide officiating and scorekeeping services in a professional manner devoid of outside distractions such as cellphones, i-pods etc…. Officials shall not participate as players, coaches or team managers in the sport in which the officials is officiating.

3. Times and locations for each individual sport shall be provided by the Base Fitness Center to the contractor at least the 5 duty days (Mon-Fri) prior to commencement of sport. Any changes to the schedule will be provided at least 2 duty days (Mon-Fri) in advance.

4. Scheduled officials, timekeepers and scorekeepers will have all equipment and be in place 15 minutes prior to the game start time and their jurisdiction shall begin at that time. All equipment belonging to the Fitness Center will be returned after the last game is completed each day.

5. Contractor agrees that all officials assigned to Whiteman AFB activities shall wear clothing suitable for providing officiating services. Such clothing shall be kept neat and clean at all times. The Fitness Center Director reserves the right to require a standard uniform be worn by all officials engaged in providing officiating services.

6. If a game is cancelled because of a military exercise, an actual emergency, or darkness, the game will be replayed at a later date from the point the game was called, with additional compensation of official. All pertinent information of game shall be documented in the score book to reflect replay point. Only games played or started will officials be compensated.

7. In the event of a flagrant incident and /or rejection from a game, the official’s written report must be turned into the Fitness Center Director no later than 1200 hours the next duty day. Failure to file the report may result in the delay of payment.

8. In the event of a protest, all pertinent information will be put into the scorebook at the time of the incident. This must be signed by, both the official and the coaches. Information required is the score, time left in the game, and reason for protest.

9. At the completion of each game, both the officials and the scorekeepers will sign the scorebook. Failure to comply may result in these individuals not being paid

10. Complaints regarding officials can be made to the Fitness Center Director who will review all complaints with contractor to provide a better program.

11. Contractors, at their own expense, shall supply and maintain any and all equipment necessary to perform this service. Maintenance of equipment shall be provided and maintained by the contractor. Game balls, goals, scorebooks and pencils will be furnished by the Fitness Center, and will remain the property of the Fitness Center.

12. Weather Policy/Military Cancellation Policy:

a. If notified 2 hours in advance of play, no compensation shall be paid. Contractor will provide in writing contact information and by what means they want to be contacted, i.e. phone or e-mail. If phone message is left because phone was not answered or e-mail message is sent, it is up to the contractor to periodically check the media chosen for contact to ensure message was received.

b. If cancellation occurs during a game, officials will be paid for all games worked up to and including the cancelled game. Remaining games scheduled for that day but not played will not be paid.

13. The Fitness Center Director reserves the right to remove officials from the schedule.

14. Officials needed for Varsity Sporting events will follow the same policy and payment guidelines outlined in this document.