Attachment_1_-_Grounds_Mx_Services_PWS_-_29_Jan_2019.pdf

Grounds Maintenance Service FA4621-19-Q-A007 McConnell AFB, Kansas Attachment 1

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

29 Jan 2019

FA4621-19-Q-A007

Prepared by McConnell AFB

Grounds Maintenance Service FA4621-19-Q-A007

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 Maintain Improved Grounds

1.1.1 Mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Weed Control

1.1.5 Munition Storage Area - RESERVED

1.1.6 Irrigation

1.1.7 Remove Debris/Police Grounds

1.1.8 Leaf Removals – RESERVED

1.1.9 Lawn Conditioning - RESERVED

1.1.10 Pest Control – RESERVED

1.1.11 Lawn Renovation

1.1.12 Prune Shrub, Hedges and other Plants

1.1.13 Cemeteries – RESERVED

1.1.14 Artificial Turf – RESERVED

1.1.15 Running Track

1.2 Maintain Semi-Improved Grounds

1.2.1 Mow

1.2.2 Trim

1.2.3 Perimeter Fence Line

1.3 Maintain Bird Area Strike Hazard (BASH) Flightline

1.3.1 Mow

1.3.2 Airfield Light Fixtures

1.3.3 Herbicides and Insecticides

1.3.4 Airfield Coordination

1.3.5 Flight-Line Drivers

1.3.6 Airfield Tower Communications

1.4 Maintain Un-Improved Grounds/Missile Sites

1.5 Maintain Vegetative Beds, Inert Beds, Rock Beds and Related Areas

Grounds Maintenance Service FA4621-19-Q-A007

1.6 Maintain Surface Drainage Ditches

1.6.1 Riparian Buffer Zones

1.7 Perform Snow/Ice Removal

1.7.1 Basic Services

1.7.2 Ice Control

1.7.3 Sand barrels - RESERVED

1.8 Special Requirements

1.8.1 Trees

1.8.2 Emergency and Special Events Services

1.8.3 Xeriscaping and Urban Forest Services - RESERVED

1.8.4 Special Cuts - RESERVED

1.8.5 Planting Trees, Shrubs, and Vegetative Beds - RESERVED

2 SERVICE SUMMARY

2.1 Quality Control

2.2 Quality Assurance

2.2.1 COR Monthly Report

2.2.2 Periodic Progress Meetings

3 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3.1 Facilities

3.2 Utilities

3.3 Materials - RESERVED

3.4 Security, Fire and Medical Services

3.5 Telephone - RESERVED

3.6 Solid Waste Collection and Disposal

4 GENERAL INFORMATION

4.1 Mission

4.2 Background - RESERVED

4.3 Damages to Government Buildings, Equipment or Vegetation

4.4 Environmental Requirements

4.4.1 Hazardous Materials

4.4.2 Spill Controls

Grounds Maintenance Service FA4621-19-Q-A007

4.4.3 Pesticides

4.4.4 Hazardous Materials Inventory

4.4.5 Hazardous Materials Management

4.4.6 Final Report

4.5 Permits, Licenses and Certifications

4.6 Hours of Operation

4.7 Recognized Holidays

4.7.1 Base Closures

4.8 Security Requirements

4.8.1 Contractor/Employee Base Pass/ Identification, Special Clearances/Vehicle Passes

4.8.2 Base Access Credentials

4.8.3 Antiterrorism Awareness

4.9 Performance of Service During Crisis or Heightened Security

4.10 Special Qualifications

4.11 Interfaces

4.12 Contracting Officer and Contracting Officer Representative (Quality Assurance Personnel)

4.13 Work Clearance Requests

4.14 Safety Requirements and Reports

4.15 Schedule

4.15.1 Schedule Changes

4.16 Labor Hour Reporting

5 APPENDICES

Grounds Maintenance Service FA4621-19-Q-A007

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at McConnell Air Force Base (AFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The Growing season is from March through November. Non-growing season is from December through February. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.)

shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification.

All fence lines shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, shall only be allowed with the COR approval. The contractor shall utilize equipment that will not cause rutting in the grounds area during mowing operations.

The contractor shall maintain all standards identified in this PWS during dry or rainy season.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A and B. The contractor shall mow, edge, trim, remove grass trimmings from paved areas and remove detritus in these areas. Growing season is from March through November. Non-growing season is from December through February. This is a performance-based acquisition and the contractor is responsible for ensuring the service is completed in accordance with the standard outline in this PWS during both the growing and non-growing seasons.

1.1.1 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance. Maintain grass, weeds and vegetation height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up detritus/debris, natural (to include storm debris) and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before

Grounds Maintenance Service FA4621-19-Q-A007 leaving work area. On-base dumpster receptacles to be used for removed debris but must be coordinated with the COR.

1.1.2 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses.

Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs, parking lots and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. The contractor shall remove all edging debris before leaving the work areas.

1.1.3 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4 WEED CONTROL

Control weeds in improved grounds and all other areas according to the PWS through the execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para

4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies.

The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions.

The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.4.1 NOXIOUS WEED CONTROL

The Federal Noxious Weed Act (7 USC 2801 et seq.) and Executive Order 13112 require federal agencies to monitor and control noxious weeds on federal properties. The contractor will apply herbicides as practical to control noxious weeds and comply with AFI 32-1053, Pest Management Program. The contractor shall limit possible seed transport from infested areas to non-infested areas. This is to include the state listed noxious weeds as well as the federally listed weeds. Both lists are at

Grounds Maintenance Service FA4621-19-Q-A007 https://plants.usda.gov/java/noxComposite. There are over 100 noxious weeds identified at http://www.aphis.usda.gov/plant_health/plant_pest_info/weeds/downloads/weedlist.pdf. The contractor shall control all noxious weeds in all areas of the base and the missile sites.

1.1.4.2 HERBICIDE USE

Herbicide may be used to maintain airfield pavement, petroleum oil and lubrication (POL) storage area; perimeter fence lines; expansion joints and cracks in and adjacent to Improved Grounds and noxious/broadleaf weed control, subject to the restrictions set out in paragraphs 1.1.4 and 4.4.3.

1.1.5 MUNITION STORAGE AREA - RESERVED

1.1.6 IRRIGATION

The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the Growing season from March through November, ONLY in the following areas:

-Athletic Fields two (2) -Area surrounding the base flag pole, Bldg. 1 -Playgrounds at Child Development Center Bldg. 337 -Dog Kennel Bldg. 1330

Irrigation System Initial Operational test. Within twenty-one (21) calendar days after award, the contractor shall operate each of the existing irrigation systems listed in Appendix B & D. The contractor shall prepare a written report noting his findings of the actual condition of each system. The contractor, CO and COR will negotiate acceptance of system(s). Any future repairs of accepted systems shall be the contractor’s responsibility.

1.1.6.1 OPERATION OF IRRIGATION SYSTEMS

The contractor shall irrigate the above noted locations only to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas. (see Appendix A and B). The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during night time hours. If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. Contractor shall be responsible for day-to-day operation of the above noted automated irrigation system.

1.1.6.2 MAINTENANCE OF IRRIGATION SYSTEMS

The contractor shall maintain the above noted irrigation systems only. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and https://plants.usda.gov/java/noxComposite http://www.aphis.usda.gov/plant_health/plant_pest_info/weeds/downloads/weedlist.pdf

Grounds Maintenance Service FA4621-19-Q-A007 in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems;

replacement will be on a case-by-case, reimbursable basis not to exceed $2100 annually. The irrigation system to be maintained and related workload data is identified in Appendix A and B.

The contractor shall repair any damage to the irrigation system components caused by contractor actions at no additional costs to the government.

1.1.6.3 WINTERIZATION OF IRRIGATION SYSTEMS

Each year all the irrigation systems noted above shall be winterized by closing off the primary irrigation control valve and utilizing compressed air to remove all water from the irrigation system. Winterization shall be coordinated with COR to ensure backflow preventers are also winterized or removed. The Contractor shall tag the irrigation system shut off valve with the following information: “system winterized,” the date, and performed by. Repairs to irrigation equipment must be accomplished prior to winterization.

1.1.7 REMOVE DEBRIS/POLICE GROUNDS

The contractor shall perform general litter patrol every two weeks during growing season which is from March through November along the inside of the perimeter fence line; this will include extending 6ft out on the inside of the fence only beginning at the west gate on Salina and ending on Udall street. The fence line is 5.6 miles area is identified in Appendix A and B. Remove and dispose of natural debris, (tree limbs, dry brush, etc.), and man-made debris. Police areas to maintain a neat and professional appearance.

1.1.7.1 DEAD ANIMALS –RESERVED

1.1.8 LEAF REMOVALS – RESERVED

1.1.9 LAWN CONDITIONING - RESERVED

1.1.9.1 FERTILIZATION - RESERVED

1.1.9.2 AERATION – RESERVED

1.1.10 PEST CONTROL – RESERVED

1.1.11 LAWN RENOVATION

If lawn areas are damaged due to contractor action, the contractor shall renovate at no additional cost to the government. Renovate deteriorated lawn area to match surrounding areas.

Grounds Maintenance Service FA4621-19-Q-A007

1.1.12 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within all the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government. This service is requested only for Main Entrance of Base, DV Route, which is from the Main Entrance of the base down Kansas Street to Bldg. 1200, Bldg. 1, Bldg. 510 and Bldg. 412. This service will be issued as a work order by the CO or COR and only to be performed twice a year once in April and November.

1.1.13 CEMETERIES – RESERVED

1.1.14 ARTIFICIAL TURF – RESERVED

1.1.15 RUNNING TRACK

The contractor shall maintain a five foot buffer around both sides of the running tracks. This includes the outdoor running track and the Krueger recreation area running track. The area shall be maintained to improved grounds standards to include edging and trimming. The contractor must follow the manufacturer guidelines when mowing in this area. They are as follows: Limit vehicular traffic to only light-weight maintenance equipment and mowers. Mower blades/decks must be elevated to the maximum height and all equipment shall cross on track on plywood protected paths. The plywood shall be removed after crossing so that it does not interfere with runners on the track. Ensure no chemicals come in contact with track surface. Do not allow weed eater cutting line to contact the track surface. The contractor shall repair/replace any damages to the track caused by the grounds maintenance functions at no additional cost to the government.

Contractor shall notify the COR immediately of any damages and replacement shall be performed within 30 days.

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B. Growing season is from March through November. Non-growing season is from December through February. Weed control shall refer to 1.1.4.

Grounds Maintenance Service FA4621-19-Q-A007

1.2.1 MOW

The contractor shall maintain grass, weeds and vegetation height between 4 and 10 inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.2.3 PERIMETER FENCE LINE

Contractor shall remove and/or prune all trees/shrubs and vegetation growth in the area from the fence line to six (6) feet outside and perpendicular from the fence line and from the ground to six

(6) feet above the top of the fence; areas identified are in Appendix A and B. In the event a tree trunk straddles the six feet mark, the contractor may leave that tree so long as there is at least four

(4) feet clearance between the fence and the tree and the tree is pruned from the ground to six (6) feet above the top of the fence. The fence line clean-up area starts along the fence line south of the McConnell AFB water tower paralleled to Rock Road and continuing along the fence line West and South following the fence line as indicated on the attached map across the South end of the airfield to the West side of the airfield and then North (following Oliver St.) along the fence line to the point where the fence line turns East towards the airfield, consisting of approximately 4 acres.

The perimeter fence line vegetation shall be cut annually during the month of October, to a height not to exceed 6”. The contractor shall coordinate with the COR prior to start up. Specifically the contractor shall:

- Prune and/or remove all trees/shrubs and vegetation within the area described above.

- Clean up all trees/limbs/shrubs and/or vegetation in and around fence line. (This requirement does not include the removal and/or treatment of stumps)

- Ensure that all stumps shall be no higher than 6 inches.

- Ensure no sharp edges are present on any stumps.

- Repair or replace any damaged property caused by the contractor including deep ruts caused by their vehicles.

- Remove all accumulated debris upon completion of this requirement.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH) FLIGHTLINE

BASH are identified in Appendix A and B. Growing season is from March through November.

Non-growing season is from December through February. Weed control shall refer to 1.1.4.

Grounds Maintenance Service FA4621-19-Q-A007

1.3.1 MOW

Grass, weeds and vegetation shall be maintained between 7 to 14 inches. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. Approved plant growth regulators may be used to reduce mowing frequency (products and timing must be approved by AFCEC/COSC IAW paragraph 1.1.4. The contractor shall begin mowing operations at the active runway paved surface and move away from active runway to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area. Flight line shall be kept clear of all vegetation within cracks, joints and seams of all asphalt and concrete surfaces with an herbicide throughout the growing season (Crack grass).

1.3.2 AIRFIELD LIGHT FIXTURES

The contractor shall cut a 6 foot wide path between 2” and 4” in height around the perimeter of the airfield pavement to include a 6 foot radius around runway and taxiway lights which are located in the grass as opposed to the tarmac. Other fixed obstacles and temporary obstacles shall be trimmed in accordance with airfield grounds standards while maintaining visibility for all airfield signage. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways and paved or asphalt areas.

1.3.3 HERBICIDES AND INSECTICIDES

See 1.3.1

1.3.4 AIRFIELD COORDINATION

The contractor shall coordinate all activities on the airfield by contacting Airfield Management at 759-3835/3833. Work will be accomplished only after Airfield Management has approved scheduled times.

1.3.5 FLIGHT-LINE DRIVERS

Prior to operating vehicles or mowers on the flight line, all contractor and sub-contractor employees must complete training and have a color vision test. The training and the vision test are at the expense of the contractor. Training will consist of a briefing on MAFBI 13-202, practical test and a comprehensive test annually during the contract period. Training will be scheduled and conducted on dates/times mutually agreed to by Airfield Management and the contractor. Training must be completed prior to operating vehicles or mowers on the flight line.

All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight line driver’s license) with them at all times. All contractor and subcontractor personnel driving on the flight line will require training. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. All contractor vehicles with exception of mowers require a flight line pass issued for each vehicle.

All vehicles must be marked with company name. No equipment will be left unattended while working in these areas. All vehicles and vehicle tires (trucks, mowers, etc.) shall be checked

Grounds Maintenance Service FA4621-19-Q-A007 before entering the parking apron, a taxiway, or runway for any foreign objects/debris, to include but not limited to: stones/rocks, grass, branches/leaves, tools, parts, etc. or any other object that can be ingested into an aircraft engine resulting in damage to that aircraft. All grounds maintenance vehicles shall be equipped with a Foreign Object Damage (FOD) receptacle. During performance of work, the contractor needs to be aware of any debris generated by mowers/trimmers and perform adequate clean-up/policing of the debris generated during performance of duties.

1.3.6 AIRFIELD TOWER COMMUNICATIONS

The Government shall provide all two-way radio equipment need for airfield communications required for this contract. The contractor shall maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns and taxiways. Radio procedure training and base security training will be provided by the government. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.4 MAINTAIN UN-IMPROVED GROUNDS/MISSILE SITES

Un-improved grounds are identified in Appendix A and B. The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow un-improved grounds/Missile sites once per year (October) to a height not to exceed 14”.

Weed control shall refer to 1.1.4.

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. This service will be issued as a work order by the CO or COR, not to exceed 3 times per year. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area. This service is for Main Entrance and Bldg. 1 only.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix B. Weed control shall refer to 1.1.4.

1.6.1 RIPARIAN BUFFER ZONES

The Riparian buffer zone areas are 3 meters of un-mowed, native grasses or wetland plants on either side of any stream, creek, or ditch on McConnell AFB. The riparian buffer zones identified on the map attached in appendix B are to be maintained as follows: Any area on the map identified by the green outlined area will have a minimum of a 3 meter zone that will not get mowed or trimmed. Areas identified by solid black will be maintained according to the standards of that location per the PWS. Areas identified by the crisscross lines will require periodic and\or localized trimming twice a year determimed by COR.

Grounds Maintenance Service FA4621-19-Q-A007

1.7 PERFORM SNOW/ICE REMOVAL

The contractor shall provide all personnel, tools, labor, equipment, supervision, materials, chemicals/sand, and other items required to perform snow and ice removal for all areas (streets, parking areas, walkways) identified in Appendices A and B and in accordance with Performance Work Statement (PWS). The contractor shall perform snow and ice removal to remediate unsafe/hazardous conditions resulting from the accumulation of snow and/or ice in order to ensure the safe movement of pedestrians and vehicles. The contractor shall respond with enough personnel and equipment to perform snow and ice removal operations in accordance with the PWS at no additional cost to the Government. In an effort to mitigate cost risk, the material cost for chemical/sand shall be reimbursed at the actual invoice cost under the applicable Reimbursable CLINs in the bid schedule (material cost only). The Contractor shall notify the Contracting Officer when the amount of chemical/sand used equates to 75 percent of the total amount allotted to the contract under the applicable Reimbursable CLIN. The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line item. Any amount above the applicable CLIN amount is subject to the availability of funds and Contracting Officer approval. The contractor shall submit a copy of the invoice for reimbursable chemical/sand material with a copy of all receipts for these purchases. The government shall reimburse the contractor for the actual purchase price of these items. The contractor shall maintain original delivery tickets, sales slips, or other documents identifying items purchased in the cost reimbursement portion of this contract. Discounts and rebates on reimbursable items shall be credited to the Government.

1.7.1 BASIC SERVICES

The contractor shall remove all snow/ice, including drifts and piles, from areas designated as Priority I, II, and III indicated in Appendices B and F. Streets, parking areas, and specific walkways may be treated with an approved sand/chemical mixture such that pedestrians and vehicles can travel safely. Snow/ice shall be removed from the complete length and width of all walkways/streets and a minimum of 90 percent of parking areas indicated in Appendix B.

Multiple snow/ice removals may be required each day. The contractor shall place excess snow in accrual points identified in Appendix B. Snow and ice for Priority I areas shall be removed within ten (10) hours from cessation of snow/ice accumulation (including blowing snow accumulation). Snow and ice for Priority II areas shall be removed within twenty-six (26) hours from cessation of snow/ice accumulation (including blowing snow accumulation). Snow and ice for Priority III areas shall be removed within thirty six (36) hours from cessation of snow/ice accumulation (including blowing snow accumulation). These timeframes shall apply for each successive accumulation of snow and/or ice. Variances to these priorities shall not be permitted without consent of the Contracting Officer unless extreme conditions are determined as set out in paragraph 1.7.1.4. In the event of a determination of extreme conditions, the performance threshold set out above shall be extended by the amount of time needed to accomplish the extreme condition requirements plus four (4) hours.

Grounds Maintenance Service FA4621-19-Q-A007

1.7.1.1 PARKING LOTS

The contractor shall not block or trap parked vehicles, fire hydrants, or any parking lot entrances/exits with snow/ice. Parking lots are to be sufficiently cleared to allow use of at least 90 percent of parking spaces.

1.7.1.2 INTERSECTIONS

The contractor shall place special attention at intersections to ensure safety of vehicles and pedestrians.

1.7.1.3 PEDESTRIAN BRIDGE

The contractor shall remove snow/ice, including drifts or piles from the pedestrian bridge walkways and overpass. The Contractor shall ensure snow/ice or treatment materials generated by snow removal do not fall on Rock Road.

1.7.1.4 EXTREME CONDITIONS

In the event of extreme conditions, the Contracting Officer, COR and/or Snow Control Center may direct the contractor to deviate from the priorities set out above and accomplish any and all of the following changes, as further defined in the supplemental Extreme Conditions Snow Map.

The Contracting Officer, COR and/or Snow Control Center may unilaterally determine extreme conditions as defined below. Extreme Conditions are defined as follows.

1.7.1.4.1 ICE STORMS

A storm which results in the accumulation of at least 0.25-inch (0.64 cm) of ice on exposed surfaces as defined on http://www.weather.gov/glossary/index.php?letter=i

1.7.1.4.2 BLIZZARDS

A snow storm having winds in excess of 56 km/h (35 mph) with blowing or drifting snow which reduces visibility to 400 meters (¼ mile) or less and lasting for a prolonged period of time — typically three hours or more as defined on http://www.weather.gov/glossary/index.php?letter=b

BASECHANGES CURRENTMAP EXTREMEMAP

LOCATION/BLDG DESCRIPTION PRIORITY PRIORITY

739 East Parking Lot 2 3 642/691/692/695/696 Parking Lots 1 3

250 NE Emergency Entrance 1 2 250 West Parking Lot (Far West End) 1 2

1115 North Parking Lot (NW Corner) 1 2 1183 N. Driveway & NW Parking Lot 2 3 1090 N. Parking Lot (From Bldg. to NE

2 3

1095 Parking Lot 2 3 1094 East Parking Lot 1 2 360 Credit Union 2 3

Pittsburg Manhattan

From Kansas to Winfield From Rock Road (31st Gate) to Kansas St.

2/3 http://www.weather.gov/glossary/index.php?letter=i http://www.weather.gov/glossary/index.php?letter=b

Grounds Maintenance Service FA4621-19-Q-A007

BRAC Road From Kansas to Wichita to

1 3 Mulvane From Wichita to Bldg. 1332 Parking Lot

1 3

2800/2804 Parking Lots 1 1

1.7.2 ICE CONTROL

The contractor shall provide ice control by pre-treating thoroughfares to provide secure footing or safe driving conditions by ice control operations or by sanding with sand meeting material gradations IAW ASTM, Standard Specification for Woven Wire Test Sieve Cloth and Test Sieves. Contractor shall provide “continuous monitoring” of base thoroughfares to ensure pavement conditions remain as clear as possible. Surface friction can be improved by the application of sand when unusual conditions prevent prompt and complete removal of slush, ice, or snow. All areas inside of fenced flight line, to include fuselage training area between Bldgs.

1113 and 1114, will use a FAA compliant non–sand/rock mixture (NAAC), or similar product approved by CO/COR.

1.7.3 SAND BARRELS - RESERVED

1.8 SPECIAL REQUIREMENTS

All work under this section shall be executed via a work order by the CO or COR (except for whereas, referring to, “the contractor shall identify ……”). The contractor shall be responsible for removing all debris generated from all trees related operations. All non- emergency work orders shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections.

1.8.1 TREES

The contractor shall identify trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet.

1.8.1.1 TREE CARE

See below

1.8.1.2 TREE STANDARDS

The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

Grounds Maintenance Service FA4621-19-Q-A007

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.8.1.3 EMERGENCY TREE PRUNING/TRIMMING

The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.8.1.4 TREE AND STUMP REMOVAL – RESERVED

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL

The contractor shall accomplish emergency tree and stump removal through issuance of a work order by the CO or COR. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade.

Stumps shall be ground within seven (7) days of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, athletic fields and parade grounds, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, Large, Medium and Small, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground.

Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured.

The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

The following timeframe shall be apply for emergency tree and stump removal by the contractor:

- Large Trees: Diameter 36” and above, remove within 2 workdays from the work order date

- Medium Trees: Diameter 24” to less than 36”, remove within 2 workdays from the work order date

- Small Trees: Diameter 3” to less than 24”, remove within 1 working day from the work order date

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

The contractor shall upon notification by the CO/COR through the issuance of an oral or written work order, perform emergency grounds maintenance service, to be negotiated on a case by case basis. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO/COR and government evaluator and initiate emergency services. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

Grounds Maintenance Service FA4621-19-Q-A007

1.8.3 XERISCAPING AND URBAN FOREST SERVICES - RESERVED

1.8.4 SPECIAL CUTS - RESERVED

1.8.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS - RESERVED

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

All re-performance completed within 8 hours of notification.

PERFORMANCE OBJECTIVE

PWS

Section Performance Threshold

Method of Surveillance

Monthly:

SS-1 Maintain Improved Grounds 1.1

Excellent: 0 defects Customer

Complaint; 100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

Monthly:

SS-2 Maintain Semi-Improved Grounds 1.2

Excellent: 0 defects Customer

Complaint; 100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory : 4 defects

Monthly:

SS-3 Maintain BASH 1.3

Excellent: 0 defects Customer

Complaint; 100% Inspection;

Periodic

Very Good: 1 defect Satisfactory : 4 defects

Grounds Maintenance Service FA4621-19-Q-A007

Annual:

SS-4 Maintain Unimproved Grounds 1.4 Satisfactory : 1 defect 100% Inspection

Per Event:

SS-5 Maintain Vegetative Beds, Inert Beds and related Areas 1.5

Excellent: 0 defects

100% Inspection

Very Good: 1 defect Satisfactory : 4 defects

Per Event:

SS-6 Snow and Ice Removal 1.7

Excellent: 0 defects

100% Inspection Very Good: 1 defect Unsatisfactory: More than 2 defects

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR)

Grounds Maintenance Service FA4621-19-Q-A007

DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.2.1 COR MONTHLY REPORT

The COR shall summarize the surveillance and assess the contractor’s performance for the previous month. This monthly report will be forwarded to the Functional Commander/COR Supervisor, then to the Contract Administrator. The Contract Administrator will forward the report to the Contractor for his review and signature. The contractor has five (5) days to review and return the report to the Contract Administrator. The contractor may provide additional facts to mitigate performance issues or to point out efforts above and beyond the contract requirements to justify a higher performance rating. After the contractor responds or five (5) days have elapsed the CA will forward the report to the CO for resolution of any conflicting opinions and finalization of the report. The CA will forward the finalized report to all parties.

2.2.2 PERIODIC PROGRESS MEETINGS

The CO, Functional Commander, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3.1 FACILITIES

The government shall provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” At contract start/end the COR/contract manager will inspect the facility for condition. At contract end the CO may direct additional effort by the contractor to restore the facility to the original contract start condition.

The COR and the contractor shall conduct an annual inventory of all Government furnished property within 10 days of the exercise of each option. The Interior space is an office/shop area and equipment storage area provided for contractor use. Reference Appendix G. Exterior space is a parking/equipment storage area for contractor use. Reference Appendix G.

The results of the annual inventory shall be documented and transmitted to the CO from the COR. The contractor shall be responsible and accountable for all government furnished property.

The contractor shall designate a facility manager that will be trained on their responsibilities by the 22 CES customer service personnel. Contractor shall provide daily general maintenance

Grounds Maintenance Service FA4621-19-Q-A007

(clean, replace light bulbs…) and upkeep of the facility. The contractor shall call 22 CES customer service, 759-5735 for other than general maintenance. At no time will the contractor modify/alter the facility’s structure without advanced approval from the contracting officer. The contractor is responsible for developing procedures covering key control and must ensure all keys issued by the government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor shall be duplicated. In the event that keys are lost and/or duplicated, the contractor will be required, upon direction of the contracting officer, to re-key or replace the affected locks; however, the government, at its option, may replace the affected locks or perform re-keying.

3.2 UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3 MATERIALS - RESERVED

3.4 SECURITY, FIRE AND MEDICAL SERVICES

The Government will provide police and fire protection. Emergency medical services may be available on a cost reimbursement basis. In the event of a medical emergency contact 911 and advise that the emergency is on McConnell AFB.

3.5 TELEPHONE - RESERVED

3.6 SOLID WASTE COLLECTION AND DISPOSAL

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS (except for the work describes in section

1.8 Special Requirements and 1.2.3 Perimeter fence line). The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4 GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission at McConnell AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

Grounds Maintenance Service FA4621-19-Q-A007

4.2 BACKGROUND - RESERVED

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.” The contractor shall repair/replace any damages to trees, plants/shrubs or any other government property or equipment caused by the grounds maintenance or snow removal functions at no additional cost to the government. Contractor shall notify COR immediately of any damages and replacement shall be performed within 15 days.

4.4 ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided: McConnell AFB meets the strictest requirement in effect. The contractor’s materials, chemicals and equipment used in the performance of services on the installation will be in accordance with industry standards, local, federal and state laws, and manufacturers’ recommendations. The contractor will submit Safety Data Sheets (SDS) for approval on all materials 15 days prior to use. The contractor shall make all environmental and hazardous materials available at the beginning of the next duty day after the government’s request to view them.

4.4.1 HAZARDOUS MATERIALS

The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes;

however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.2 SPILL CONTROLS

The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.3 PESTICIDES

All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care

Grounds Maintenance Service FA4621-19-Q-A007 causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.3.1 PESTICIDE STORAGE AND MIXING

On-base pesticide mixing operations may only be performed at the 22 CES Entomology Facility.

This facility is available for use Monday through Friday from…