Attach_1_-_SOW_-_PB _Hood__Duct_20_AUG_15.pdf

Statement of Work (SOW) Hood & Duct Cleaning 20 AUG 2015

STATEMENT OF WORK (SOW)

FOR

PAINT BOOTH & HOOD/DUCT EXHAUST SYSTEM CLEANING

MCCONNELL AFB, KS 67221

20 AUG 2015

1. SCOPE. The contractor shall furnish all labor, personnel, supervision, management, expertise, equipment, tools, materials, transportation, and testing and disposal of necessary to perform cleaning of exhaust systems over cooking appliances and dust filtering paint booths.

All work shall be conducted in accordance with all applicable Federal, State, local laws, and this

Statement of Work (SOW).

2. DUTY HOURS. Normal duty hours are 12:00 AM – 11:59 PM, Mon-Fri. All federal holidays are excluded. Fire department will coordinate times with building occupants and cleaning company.

3. PERFORMANCE REQUIREMENTS. See Appendix 1 for list and schedule of items.

3.1. CLEANING. (Per NFC #96, Sect 11.6.2). Hoods, grease removal devices, fans, ducts, and other appurtenances shall be cleaned to remove combustible contaminants prior to surfaces becoming heavily contaminated with grease or oily sludge. Hoods, grease removal devices, fans, ducts, and other appurtenances should be cleaned to remove combustible contaminants to a minimum of 50 μm (0.002 in.). This includes all non-disposable filters and or baffles, fan blades, motors, louvers, drip trays above and below the filters, ducts and/or void spaces above the filters up to the stack, and stack through the roof.

3.2. REMOVAL OF PAINT BOOTH WATER. The contractor shall be responsible for the collection of water used in the cleaning process and depositing it into 55 gallon drums. The using organization will provide 55 gallon drums to the contractor for water collection purposes.

The using organization will also be responsible for the testing and disposal of the collected water used to clean the paint booth systems. The using organization can contact Environmental at EXT- 5345/5346 for additional information.

3.3. APPLICABLE PUBLICATIONS. All work under this contract shall conform to the following current regulations;

A. NFPA National Fire Code #96, (latest Version) Standard on Removal of Smoke and Grease-

Laden Vapors from Commercial Cooking Equipment.

B. Applicable manufacturer’s installation maintenance manuals.

3.4. RETURN TO SERVICE. Upon completion of the cleaning in each facility, the contractor or facility manager will notify the Fire Department at 759-3902. The exhaust system will not be reassembled until the base Fire Department conducts an inspection and certifies the cleaning. The contractor, using agency, and Fire Department representative will sign the inspection checklist (Appendix 2) after each inspection. The contractor will assure the entire hood system is returned to normal in-service position. The contractor shall repair or replace any

Government property that is damaged by the contractor at no additional expense to the

Government. If the contractor notices property that is missing or damaged prior to the cleaning, the contractor shall notify the fire department prior to cleaning the hood system.

4. REPORTING. The address to the base Fire Department is 22 CES/CEFT, 57830 Pittsburg

Street Suite 120, McConnell AFB, KS 67221-5320.

5. BASE ACCESS/SECURITY/INSTALLATION ENTRY.

CONTRACTOR CONSENT TO BACKGROUND CHECKS: The contractor and subcontractor (as applicable), shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by the National Crime Information Center (NCI). NCI checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to NCI background checks. Contractor and subcontractor personnel who do not consent to a NCI check will be denied access to the installation. Information required conducting a NCI check includes: your full name, address, and social security number, date of birth, driver’s license number, and state and completion of a background check questionnaire. The contractor shall provide this information using the McConnell AFB Form 114, Contractor/Vendor Access

List, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful NCI check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas.

CONTRACTOR EMPLOYEES: Contractor personnel shall present a neat appearance and be easily identified as contractor employees. The contractor shall obtain base identification and vehicle passes for all employees who perform work on McConnell AFB. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation. The contractor shall not employ persons for work on this contract identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Each employee will be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee names.

SECURITY REQUIREMENTS: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. The contractor shall obtain the pass and identification items for each employee as required (see AFFARS 5352.242-9000, Contractor Access to Air Force Installations). The contractor shall be provided all forms required for U.S. Government documents; the contractor shall complete and submit said forms in accordance with established DoD and Air Force directives, and shall ensure employees possess all documentation required for installation access. The Contractor shall submit in advance McConnell Form 114’s to the contract POC for all personnel requiring access to the work area during installation. A form must be completed in full for each person.

RANDOM SEARCHES: Contractor personnel are subject to random personal and vehicle searches. If the contractor’s personnel refuse to be searched, they will be denied entry to the base. Denial of entry to personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action.

VEHICLES AND PASSES: Each vehicle must have a vehicle pass. The application for a vehicle pass must be accompanied by the state vehicle registration and proof of insurance.

Vehicle passes must remain with the vehicle for which it was issued. Entrance to the base must be through the west gate. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base. Further, the vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means.

APPENDIX 1

Range Hoods & Paint Booths - List & Cleaning schedule

Range Hoods, Ducts & Paint Booths:

Bldg. # Location: Qty / Type: Frequency Contact:

355 Burger King 2 Range Hood Quarterly (Manager) x7750

352 Charlie’s 1 Range Hood Quarterly (Facility Manager) x0231/4673

408 Airman's Dining Facility 6 Range Hood Quarterly (Dining Manager) x4183

412 Dole Center 2 Range Hood Quarterly (Facility Manager) x2076

337 Child Development Center 1 Range Hood Annual (Director) x4222

424 Arts & Crafts Center 1 Paint Booth Annual (Shop Manager) x4084

704 Vehicle Maintenance 1 Paint Booth Annual (Facility Manager) x5286

710 Vehicle Maintenance 1 Paint Booth Annual (Facility Manager) x5286

1176 Fuel Cell Repair Hangar 2 Paint Booth Annual (Facility Manager) x3443

1200 Base Fire Department 1 Range Hood Annual (Asst./Chief on duty) x3902

2804 School Age Care 1 Range Hood Annual (Director) x6859

Note: Contractor may need to furnish a lift to reach access panels in Bldg. 1176 and 704.

SCHEDULING: The contractor shall be responsible for scheduling the time of performance with the base Fire Department at ext. 759-3902. The scheduling shall be accomplished within 15-calendar days in advance for avoidance of conflict with the activities of the using agency.

APPENDIX 2

Hood & Duct Cleaning Checklist

DATE: ___________________ TIME: ___________________ BUILDING: ___________

How many hoods? ______________ How many filters?: _______________

How many fans? _______________ How many ducts?:_ ______________

YES NO OK

Hoods cleaned to bare metal? ____ ____ ____

Drip pans and troughs cleaned to bare metal? ____ ____ ____

Fan blades and housing cleaned to bare metal? ____ ____ ____

Ducts cleaned to bare metal? ____ ____ ____

Filters soaked and cleaned to bare metal? ____ ____ ____

Canopies cleaned to bare metal? ____ ____ ____

Extraction motors in stacks cleaned? ____ ____ ____

Dust outlets on roof cleaned? ____ ____ ____

Are work areas including grease on roofs cleaned? ____ ____ ____

Are fan blades balanced? ____ ____ ____

Is there grease build-up in housing or motor? ____ ____ ____

Insure filters are being properly installed in hoods. ____ ____ ____

Check belts and replace if needed. ____ ____ ____

Comments:

Contractor Using Agency

Fire Department Personnel

APPENDIX 3

Building 337 - Child Development Center (One (1) Range Hood) 4’6” X 13’7”

Building 355 – Burger King

1) 6’4” X 3’

2) 3’9” X 3’6”

Building 352 - Base Exchange (One (1) Range Hood Charlie’s) 4’6” X 11’2”

Building 408 - Airman's Dining Facility (Seven (7) Range Hoods)

1) 10’2” X 16’7”

2) 4’ X 14’

3) 8’ X 4’7”

4) 5’ X 14’

5) 14’ X 4’

6) 7’ X 4’7”

Building 412 – Dole Center (Two (2) Range Hood’s Dining Facility)

1) 5’3” X 7’7”

2) 25’7” X 11 4”

Building 424 - Arts & Crafts Center (One (1) Paint Booth) 27’ X 14’

Building 704 - Vehicle Maintenance(One (1) Paint Booth) 40’ X 20’

NO INSIDE PHOTO AVAILABLE

Building 710 - Vehicle Maintenance(One (1) Paint Booth) 14’5” X 38’

Building 1176 - Fuel Cell Repair Hangar(Two (2) Large Paint Booths) 20’2” X 12’

Building 1200 - Base Fire Department(One (1) Range Hood) 8’ X 4’

Building 2804 – New Child Development Center(One (1) Range Hood) 4’ X 8’3”