(Attachment_1)_Statment_of_Work-_Softball_Fields_19_August_2013.pdf

McConnell AFB

REPAIR SOFTBALL FIELDS

PRQE 13-0152

Statement of Work

August 19, 2013

1293563922A Typewritten Text Attachment 1

PRQE 13-0152

REPAIR SOFTBALL FIELDS

STATEMENT OF WORK

GENERAL:

The contractor shall provide labor, materials, supervision, transportation & equipment and perform all necessary improvements to re-grade, drain, repair/renovate water sprinkler systems, re-sod, and re-establish bare sandy soil baselines, foul lines and infield areas at the athletic fields complex, McConnell AFB, Kansas. There are two adult 65’ diamond softball fields at this location requiring renovation/repair comprising approximately 2.0 acres each within chain-link fenced boundaries. The contractor shall include insurance, and associated administrative expenses to assure completion of the scope of work in a professional workman like manner, and resulting in a fully completed, neat, undamaged, and attractive appearing finished installation fully complying with the material and installation requirements.

The South field, identified as Ball Field #2, has minor depressions that hold water, and the grass root-mat buildup over more than a decade has raised the surface grade along the entire fence perimeter resulting in an inch, or more, of ponded water along the foul lines and outfield bare earth warning track, and also at the perimeters of the player bench pads (concrete) and exterior grandstand pad (concrete) behind home plate. Minor fine grading will be needed to re-establish positive surface drainage of the ball field and vicinity of the player benches and grandstand to the established functional surface drainage system of swales and piping exterior to the ball field fence.

The North field, identified as Ball Field #3, has been less used in recent years and has had significant invasive weed growth at both the infield and the warning track area of the outfield.

Grass root-mat growth and/ or grading changes resulting from the installation of ball field lighting and/or the adjacent running track, have resulted in significant water ponding between the right field fence and the adjacent running track the formerly drained to a small culvert under the running track a short distance west of the high mast light pole north of right field.

Subject to the contractor’s professional evaluation, the following general outline of work appears warranted to restore these fields to safe and convenient use:

1. Rototill the existing grass field areas inside the fences, and possibly to a minor extent along some portions adjacent to the outside of the fence lines, and perform fine grading to fill minor depressions and restore positive 1% minimum surface drainage grading from the fields to adjacent drainage swales exterior to the ball fields. At the exterior perimeter of the right field area of the North Field #3, perform minor shallow trenching and grading between the fence and adjacent running track, to re-establish positive surface drainage from a low spot adjacent to the NE corner of the field to the existing small culvert a short distance west of the high–mast light pole.

2. Existing underground sprinkler systems and sprinkler heads at both fields are to be protected and any incidental damage repaired as may be needed to assure they are functionally available and fully operational during extended dry periods.

3. Upon completion of fine grading and any necessary repairs/adjustments to the existing sprinkler system(s), restore weed free grass by the installation of freshly cut, well watered, grass sod to all normally “grass field” areas, and treat normally “weed-free/grass-free bare soil areas” with weed killer.

4. Add appropriate sand-soil mixture to the home plate/infield, base lines, foul lines, and outfield warning track areas. Finish grade and lightly roll these intentionally bare soil areas, to complete the surface restoration with no dips or bird-bath depressions, and with positive surface water drainage off the field and related player benches and grandstand facilities throughout.

GENERAL CONDITIONS

1.1 SCOPE: The Contractor shall provide all labor, materials, tools, expertise, testing, surveying, equipment, reports, samples, warranties, and transportation necessary to complete the project. The Contractor shall meet all applicable local, state, federal, and other jurisdictional codes in the performance of this contract.

1.2 CONTRACTOR/VENDOR ENTRY REQUIREMENTS

1.2.1 Contractors and vendors requiring access to MAFB will be issued identification badges from the 22 SFS, Contracting Badge Issuance Office (S5/PV). While they are on MAFB Contractors must keep current personal identification such as a driver's license or company ID card as well as their base issued ID badges on their person at all times. At a minimum, personal identification should include a picture, the physical description of the individual, date of birth, and a signature.

1.2.2 Installation units or agencies requesting access for contractors or vendors (i.e. 22d Contracting Squadron, AAFES, U.S. Army Corps of Engineers, etc.) must first submit a MAFB Form 114, Contractor/Vendor Access List, to 22 SFS/S-5PV via e-mail. The Form 114 may be completed by the sponsoring agency. Personnel authorized to sign as sponsors on the MAFB Form 114’s must be designated in writing by the sponsoring unit commander. Contractors who are non-US citizens must also submit an INS Form I-9 with all of the original supporting documents. Blank /Digital 114’s will be supplied by the sponsoring agency. If the contractor or vendor completes the Form 114, two copies should be given to the sponsoring agency.

1.2.3 Processing the Form 114 and a criminal history check will take up to five duty days. Once the Form 114 is completed, AF Forms 75s, Visitor/Vehicle Passes and/or Contractor Badges will be issued at the West Gate Contracting Badge Issuance Office. 22 SFS S5/SR will attend preconstruction briefings and conduct a security briefing to the primary contractors and issue copies of the handbook, Contractor and Vendor Security Requirements Handbook, for use in training all other employees.

1.2.4 Badges and passes will not be issued to personnel who are waiting for the processing of MAFB Form 114.

1.2.5 MAFB Contractor badges are issued in three colors; red, green, and yellow. Each contractor badge allows the holder different privileges that are defined below. Direct all questions in regards to contractor badges to 22 SFS/S5P at Ext. 759-5430. NOTE: Contractors may not escort or conduct interviews about base contracts or events without first discussing the issue with the 22 ARW Public Affairs office. All media or press requests must be approved by Public Affairs before Media are granted escorted entry onto MAFB.

1.2.6 Red Badges (Basic Contractor/Vendor Badge): Authorizes the holder unescorted entry onto the installation. Personnel issued this badge are restricted from entry into the Flight line Maintenance Complex (FMC) unless escorted by a military or DoD civilian employee who is authorized entry into the area. NOTE: The bearer has NO authority to escort or vouch/sign anyone onto the installation.

1.2.7 Green Badges (Limited Contractor Escort Privileges): Authorizes the holder unescorted entry onto the installation. Personnel issued this badge are restricted from entry to the FMC unless they are escorted by a military or DoD civilian employee authorized into the area. The green badge also gives the holder the privilege to escort delivery vehicles, inspectors, etc., onto the installation for the purpose of going to a specific job site. If the job site is within the FMC, a military or DoD civilian must escort them into the area. When acting as an escort, green badge holders must remain with the individual(s) at all times unless the escort is turned over to, and acknowledged by a military or DoD civilian employee. Do not assume because a military member is present that he/she will conduct the escort.

NOTE: The bearer is allowed to escort delivery vehicles or inspectors to job sites outside of the FMC but does not have authority to escort family, friends, or other non-contract related persons onto the installation.

1.2.8 Yellow Badges (FMC Contractor/Vendor Entry): Authorizes the holder access to areas within the FMC. This badge also authorizes the holder unescorted entry onto the installation. Some yellow badge holders may be also issued a green badge. In those circumstances, the green badge holder can only escort the person to the FMC fence. The individual(s) must then be escorted to the job site by a military or DoD civilian employee authorized entry to the FMC. Note: The yellow badge does not grant unescorted entry into a restricted area, even if the work site is inside the restricted area. An example is a Boeing employee conducting contract work on a KC-135 aircraft. The work site is the aircraft, however, the person must be escorted by a military member or civilian employee who is authorized inside the restricted area and who has a restricted area badge.

1.3 COORDINATION

1.3.1 WORKING HOURS for the Contractor will normally be between 7:30

AM and 4:30 PM excluding Saturdays, Sundays, and Federal Holidays. In addition, NO CONSTRUCTION WORK, OPERATING EQUIPMENT, OR MATERIAL DELIVERIES SHALL BE CONDUCTED WITHIN

THE MFH-MILITARY FAMILY HOUSING AREA, OR WITHIN 100

FEET OF ANY OCCUPIED HOUSES EARLIER THAN 0800 LOCAL

TIME.

1.3.2 Contractor Access Routes: Contractor access to each work site shall be as shown on the access plan located herein or on the contract drawings. In case no access drawings are provided to the Contractor, the access route shall be as directed by the Contracting Officer.

1.3.3 Contractor vehicles are subject to search prior to entering and exiting the base and while on the base. Contractor vehicles not in operation or under close supervision shall be rendered immobile by removing and securing the ignition keys or other readily reversible means. Commercial delivery trucks must utilize the West Entry Gate search facility off Washington Blvd. southeast of Oliver Street, not the Main gate at Rock Road.

1.3.4 Each vehicle must have the company logo painted each side of the vehicle.

Sign lettering shall be visible and readable from 50-feet. Magnetically attached signs are not permitted.

1.4 PROTECTION AND MAINTENANCE OF PROPERTY

1.4.1 WORK SITE REVIEW: Prior to starting any work, the Contractor and

Contracting Officer shall make a joint inspection of the work area and storage area(s) to determine the physical condition of the work area and its surroundings. Civil Engineering personnel will take pictures of the area by digital camera and provide copies to the contractor and Contracting Officer for record.

1.4.2 CLEANUP: Cleanup of work area shall be at the end of each workday, with a complete cleanup of all job sites at the completion of work. All paper, wrappings, cardboard, etc., shall be placed in tightly closed, Contractor provided, metal containers for timely disposal. All refuse shall be disposed of off base in accordance with city, county, state and federal laws and regulations. The Contractor shall remove from the government's property, at Contractor's expense, all temporary structures, rubbish, excess excavation and waste material resulting from his/her operations. The Contractor shall remove dirt and debris from paved surfaces caused by his/her operations, not allowing it to become a traffic nuisance. It shall be the responsibility of the Contractor to ensure proper loading of all vehicles used for transport of materials and construction debris. Any spillage on-route, while on the base, shall be removed and disposed of off base. When constant, routine hauling may be a requirement of the project, such as a demolition project, daily surveillance of the haul route for spillage shall be accomplished and the spillage cleaned up before the end of the day in which it is discovered. Spillage that could damage vehicle tires, pavement, etc. shall be cleaned up as soon as discovered.

1.4.3 SITE CLEANUP: The Contractor shall, unless otherwise instructed in writing by the Contracting Officer, remove all objects of temporary construction facilities such as haul roads, work areas, safety fencing, signage, structures, foundations of temporary structures, stockpiles of excess/waste materials, and other vestiges of construction prior to final acceptance of the work. The disturbed areas shall be filled with suitable soil, graded to drain and the entire areas seeded and mulched to re-establish permanent grass cover.

1.4.4 EQUIPMENT IDENTIFICATION: Due to the nature of the military installation environment, there is constant awareness and vigilance by base populace to the appearance of unusual containers that are left lying next to buildings, edge of roadway, etc. For example, concrete cylinder containers placed at the edge of a roadway or adjacent to a building can cause alarm. The Contractor shall ensure all such containers are placed well within the confines of the job site.

1.5 SUBMITTALS

1.5.1 CONTROL OF SUBMITTALS: The Contractor shall submit the planned project schedule, approved dig permit, and material samples and technical materials as required by the project SMS – Schedule of Material Submittals, for government review and approval, on an AF Form 3000, MATERIAL APPROVAL SUBMITTAL.

1.5.2 APPROVED SUBMITTALS: The approval by the Contracting Officer will not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information appear to be satisfactory. Approval will not relieve the Contractor of the responsibility for compliance with the contract. After the Contracting Officer has approved submittals, no re-submittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary.

1.5.3 DISAPPROVED SUBMITTALS: The Contractor shall make all

corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal. When the Contractor considers any correction indicated on the submittals to constitute a change to the contract, notice shall promptly be given, in writing to the Contracting Officer for determination.

Should the Contractor be required to re-submit a submittal more than twice, the estimated cost to process the submittal may be deducted from the contract amount for each additional re-submittal.

1.5.4 UNINSTALLED MATERIALS AND EQUIPMENT: All material and

equipment must be stored on site, in an area to be designated by the Contracting Officer. Any inventory susceptible to weather damage shall be protected. Inventory, until acceptably installed in the project, is fully the responsibility of the Contractor. No allowance will be made for material or equipment that becomes unacceptable due to damage.

1.6 SAFETY

1.6.1 The Contractor shall perform all activities in accordance with the US

Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 or the Occupational Safety and Health Administration (OSHA) Standards and Regulations contained in the Code of Federal Regulations (CFR), whichever is more stringent.

1.6.2 The Contractor shall comply requirements in CFR 29 1910, 1926 and the US Army Corp EM 385-1-1.

1.7 TORNADO SHELTERS: It is the responsibility of the Contractor to arrange for a shelter for employees in the event of a tornado warning. The Contractor shall contact the Building Manager of a suitable facility in the vicinity of the work site and arrange for space for the Contractor’s employees in the building’s storm shelter.

2. REPRESENTATIVES: The government Technical Representatives for this project are 2nd Lt Michael Reardon (316) 759-1162, and Mr. Mark Rush (316) 759-3877, 22 CES/CEPT, McConnell AFB, KS. Any questions regarding the work under this contract should be directed to the Contracting Officer/ 1st Lt Jason Hatcher (316) 759-4525, 22 CONS/LGCA, McConnell AFB, KS.

3. TECHNICAL REQUIREMENTS:

3.1 Test the native soil to determine the pH and fertility and identify the need for, or absence of need for, pH adjustment and/or fertility improvement to sustain quality sod turf.

Sprinkler heads are to be located and marked so they can be protected from damage. The sprinkler system will be operated by the government to insure it is free of damage and fully operational before the contractor starts work.

3.2 Following initial rototilling of the softball fields #2 and #3, incorporating lime and fertilizer into the soil, if needed, and sufficient to loosen the soil for regrading/re-sodding, and break up invasive weed growth, complete fine grading and light rolling for new sod subgrade, and bare soil areas, to the desired grades. Upon completion, ready for placement of new sod, perform a thorough field check to assure the finished project will match the desired 1% minimum grade throughout, and provide the free draining, useable play area, free of noxious weed growth. Treat intended bare soil areas (batter box, pitcher’s mound, base lines, foul lines, and outfield warning track) with weed killer.

Again operate the sprinkler system(s) to insure the progress of the work has not damaged the lines or sprinkler heads. If the sprinkler system has been damaged, complete the necessary repairs and regrade the repair area(s) as may be necessary, and as a cost included in the work.

3.3 Lightly water the intended grass areas and install recently cut, moist, K-31 Fescue sod, packing individual sod pieces closely together without gaps. Add clean sand/soil mixture as needed to the intended bare soil areas to achieve a complete smooth graded, free draining ball field, including light rolling and thorough watering of the new sod to the overall desired finish grades..

3.4 Complete similar preparation for any disturbed or regarded areas exterior to the ball fields, graded to drain, including the addition of lime if required to modify pH, and seed, mulch and water to restore satisfactory grass cover. Seed mixture shall be K-31 Fescue including 5% annual rye as a nurse crop. Area(s) outside the limits of an operating sprinkler system, if any, shall be thoroughly watered during dry periods at least three times per week in the early morning or late afternoon/evening for at least three weeks, until a satisfactory stand of new grass is achieved, and /or full, fresh growth of the newly placed sod area(s) is totally apparent.

3.5 New sod or reseeded grass area which fail to grow/survive during the one-year warranty period shall be replaced/replanted and watered until a successful stand of sod/grass is established, and as a cost included in the project.

3.6 Incidental damage to sidewalks, lawn area, trees, or benches, etc., resulting from the Contractor’s operations, shall be fully and acceptably restored to the original or better condition, as a cost included in the work.

3.7 After installation inspection of the ball field(s), and other areas, shall be performed in the presence of the U.S. Government Inspector and Contracting Officer representative prior to acceptance.

END OF STATEMENT OF WORK FOR PRQE 13-0152