Attach 1. SOW Protestant RE 15Jun22.pdf

STATEMENT OF WORK

PROTESTANT RELIGIOUS EDUCATION COORDINATOR

FAIRCHILD AIR FORCE BASE CHAPEL

Revised 15 June 2022

1. SCOPE OF WORK

1.1. General

1.1.1. The Protestant Religious Education Coordinator, hereinafter referred to as PREC, must provide a comprehensive religious education program that meets the spiritual, intellectual, and developmental needs of Airmen and their families at Fairchild Air Force Base, Washington. The Protestant Religious Education Program must appeal to the major faith tenets of all Protestant denominations. Given the pluralistic context of Air Force ministry, this program must also be respectful of all faith traditions of participants for the program specifically. The PREC must provide service opportunities for volunteer leaders and program implementers.

1.2. Equal Opportunity Exemption

1.2.1. IAW FAR 22.807(b) (7), this contract is exempt through contract or subcontract. Contracts with religious entities. Pursuant to E.O. 13279, Section 202 of E.O. 11246, shall not apply to a Government contractor or subcontractor that is a religious corporation, association, educational institution, or society, with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution, or society of its activities.

Such contractors and subcontractors are not exempted or excused from complying with the other requirements contained in the order.

1.3. Environment

1.3.1. The Chaplain Corps Mission is to provide for the diverse religious and spiritual needs of Air Force personnel and their families, support individual rights under the First Amendment of the United States Constitution and provide an opportunity for assigned personnel and their dependents to freely exercise their religious beliefs.

1.3.2. The Protestant Religious Education Program is designed to provide religious education opportunities consistent with a shared ministry approach to a diverse and pluralistic faith community, without compromising the beliefs and practices of an individual's specific faith tenets. The PREC serves as resource person, advisor and coordinator for Protestant religious education offered through the Fairchild Air Force Base Chapel community. Must assume responsibility for religious education programs for preschool children and/or kindergarten as determined by a chapel rep. in the absence of a Wee Joy contractor.

FA462022QA144

Attach 1. SOW Protestant RE 15JUNE22

2. QUALIFICATIONS, SKILLS, AND KNOWLEDGE REQUIREMENTS

2.1. The PREC must be able to lead and manage a multifaceted religious education ministry and possess the knowledge, skills, and capability to effectively operate in the distinctive environment of military communities and the military culture. In addition to having familiarity in Christian religious education, the PREC must foster community, empower volunteers and have an understanding of the unique needs of military members and their families.

The PREC must have a strong theological grasp of the Protestant faith, and have openness to a wide variety of faith expressions within the Protestant community. The PREC must also, be able to demonstrate the ability to clearly express the details of basic Christian doctrine. The PREC must work with military families in delivering successful religious education programs. The PREC must also have or develop an understanding of the military chaplaincy and must train volunteers to work with chaplains of various faith groups, providing an inclusive, ecumenical, Christian program which respects the diversity of the military Chapel communities. The PREC must demonstrate competence and the capability to plan, organize, develop, implement, coordinate, and evaluate religious education activities and programs for pre-school, youth, adolescents and adults and be willing to work with family members of all Christian faith groups, nationalities and spiritual levels in a pluralistic military environment. The PREC serves as resource person, advisor and coordinator of Protestant religious education programs for children grade pre-kindergarten through adult or as directed by the COR. This responsibility will cover children 12 months through preschool in the absence of a Wee Joy contractor.

2.2. The PREC must implement and adhere only to approved

protestant religious curriculum that has been approved by the Wing Chaplain

2.3. The coordinator consults and coordinates with the Wing Chaplain or designee and provides administrative support to the Wing Chaplain or designee in the areas of program planning and execution.

2.4. The PREC must become familiar with current resource models supportive of faith community development as part of religious education.

All resources must be approved in writing by Wing Chaplain before implementation.

2.4.1. Education and Experience Requirements: Must demonstrate the following via a resume: relevant training and experience, minimum of a High School diploma. A competency evaluation will be conducted. Relevant training and experience. Experience can be in working with groups of people implementing projects or faith based programs and include volunteer or paid positions. Additionally the following must be provided:

2.4.2. Two (2) professional letters of reference with contact information

2.4.3. One (1) Protestant Pastor letter of reference with contact information

2.4.4. The individual listed on the resume must be available within two (2) business days of the notification that a Compentency Evaluation will be conducted. The Evaluation will consist of either in person or via video call (Skype, FaceTime, Facebook Messenger, etc.)

interview with the Wing Chaplain, or his designee. This interview will consist of questions to confirm the applicant’s knowledge, proficiency, and understanding of the roles and responsibilities of a PREC, detailed within this Statement of Work, as well as their ability to identify, recruit, and train volunteers from diverse denominations and backgrounds.

2.5. The PREC must be able to perform word processing in Windows. Must be capable of working with calendar programs, MS Word, PowerPoint, Outlook and show ability to work with other software programs if necessary.

2.6. The PREC must be able to resolve interpersonal conflicts and promote constructive working relations. Maintain a respectful, positive, and spiritually sensitive environment. Must be able to work with Chapel staff members, all military personnel, Chapel volunteer lay leaders, and Chapel volunteers with diverse spiritual backgrounds.

2.7. Certification requirements: The PREC must obtain, or be currently enrolled and participating in a program that leads to Red Cross first aid training and CPR training at no cost to the government and obtain, within 90 days of this contract. The PREC must provide a copy of his or her Red Cross Card to the Wing Chaplain, designee or COR for his or her file. Additionally, the PREC must complete government-provided, formal training for access to Information Technology networks and equipment. The PREC must review of all applicable Air Force Instructions to include AFI52-101, Planning and Organizing, 14 Jul 2019; DAFI52-105, Chaplain Corps Resourcing, 20 Dec 2020, and all current Fairchild Chapel OIs.

2.8. Background Check: The PREC must be able to complete a Criminal Background Check and have the completed background check adjudicated, Financial Background Check, Driving Record Review, and Child Care National Agency Check with Inquiries (CCNAC-I) IAW DoDI 1402.05.

2.9. The PREC must maintain professional standards of conduct and public decorum, including but not limited to dress, grooming, professional attitude and customer service.

2.10. The PREC must effectively coordinate and liaison with the Fairchild Air Force Base community, civilian churches, and ecumenical agencies as required.

3. PREC RESPONSIBILITIES

3.1. The Chaplain Corps is authorized to utilize volunteers IAW DoDI 1100.21, Voluntary Services in the Department of Defense, to support religious education. A volunteer is an individual who performs gratuitous services in an official capacity in support of Chaplain Corps programs (e.g., RE, youth programs, etc.). All volunteers require oversight, training and recognition related to their specific duties. Volunteers who may come in contact with minors in the performance of their duties require a Child Care Criminal History Background Check IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs.

3.2. The PREC must attend chapel staff meetings, financial working group meetings and planning meetings as requested by the Wing Chaplain or designee.

3.3. The PREC must assist with customer service when the chapel staff is minimally manned or as directed by the Wing chaplain or designee.

3.4. The PREC will be the Protestant Volunteer Supervisor for her/his program and will report data to the Volunteer Program Manager no less than twice a month. The PREC must keep an up to date spreadsheet of volunteers and it will be updated at least once a month.

3.5. The PREC must develop, schedule, market, promote, and implement annual Protestant Religious Education programs and activities for children kindergarten through adult. These responsibilities must cover children 12 months through preschool in the absence of a Wee Joy contractor. These activities include but are not limited to catechetical courses as requested; to include children & youth programs (grades 1-12) and adult programs; i.e.

Children's Church; Vacation Bible School (in coordination with the Catholic Religious Education Coordinator); Christmas and Easter programs; support and coordination of Protestant Women's ministries and Protestant Men's studies;

and development and publication of the weekly chapel bulletin and event slides displayed before and during the worship service. Additionally, the PREC must develop opportunities for volunteers to lead and serve incorporating a ministry multiplication model.

3.6. Develop an annual budget and calendar for the Protestant Religious Education Program detailing specific requirements for each activity and submit both to the Wing Chaplain or designee by 15 June of each year. Advertise religious education activities in the chapel bulletin, chapel and base marquees (if authorized and coordinated with FSS), and social medial sites (e.g., Facebook) as required by AFIs and OIs and as directed by Wing Chaplain or designee. E-mail reminders as required prior to all religious education events.

Organize and supply all Protestant information racks NLT Fridays at 1600 with all pertinent Protestant religious education information. Maintain Protestant information boards with calendar of events, any necessary signup sheets, and activity sheets with points of contacts, chapel life photos, organized announcements, and local Christian events as appropriate. Maintain the activities information board with seasonal themes and chapel life photos.

Ensure Protestant Religious Education program information is current on the official base website and all chapel publications. Respond to religious education information requests within 48 hours.

3.7. Coordinate and implement assigned Protestant Religious Education Program business with chapel staff, contractors, lay leadership volunteers and other agencies to include finances, publicity, facilities, transportation, etc.

3.8. Participate in monthly and annual parish planning meetings, monthly Parish Advisory Council meetings, and other meetings as required to accomplish the religious education mission.

3.9. Recruit, train, empower and support all religious education volunteers. (If Wee Joy contractor is in place, he/she must assume this responsibility for volunteers for the Wee Joy program. The PREC and Wee Joy contractor may work together to accomplish training.) Assist the Protestant Women of the Chapel with religious education program development and material as required.

3.10. Maintain a current roster of volunteer leaders and participants to include names, addresses, phone numbers and other vital information as needed, and ensure this information is protected in accordance with the Privacy Act of 1974 (AFI 33-332) and other applicable directives.

3.11. Conduct Religious Education training for volunteers as required. Ensure volunteers are aware of local safety requirements and procedures.

3.12. Volunteer Appreciation: Organize a teacher/volunteer appreciation event annually. Coordinate with Wee Joy contractor(s) as directed by the Wing Chaplain or designee for Protestant RE ministries. Provide support to Wee Joy contractor(s) if requested.

3.13. Ensure all necessary supplies needed for the Protestant Religious Education Program are ordered and provided in a timely manner.

3.14. Submit all program rosters and attendance reports to the Wing Chaplain or designee no later than the 1st duty day of each week or as requested.

3.15. Meet regularly with the Wing Chaplain or designee to discuss/review the status of the Protestant Religious Education Program and exchange feedback during the contract period.

3.16. Communicate with parents on a regular basis regarding their child(s) religious education needs.

3.17. Recommend, select and secure appropriate materials and curriculum from approved sources and comply with the requirement that the Wing Chaplain review all religious literature purchased and distributed by the chapel.

3.18. Submit request for facility use, funds, equipment and other support according to chapel procedures.

3.19. Maintain all electronic files on the HC shared drive and comply with all Air Force Information Assurance and applicable ancillary training requirements.

3.20. Monitor and evaluate the quality of resources and instructional materials (toys, books, etc.) and secure required supplies through solicitation of donations or Purchase Request.

3.21. Maintain the Protestant Religious Program Office, storage cabinets, and Religious Education classrooms in a clean, sanitary, orderly, and safe manner.

Open and secure the chapel building and other facilities used for Protestant Religious Education activities as necessary. Ensure program leaders are trained in facility security.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

4.1. Government property that is incidental to the place of performance only IAW FAR 45.000(b) (5). The government must furnish all utilities in the areas of performance. These utilities include heating, fuels, gas, electricity, water, sewer, phone services (local calls only unless required in performance of work), mail distribution, refuse collection, fire and police protection.

4.2. The Government must provide the following equipment, supplies, and services below for services performed inside government facilities.

4.3 Equipment/Office Furniture. The PREC must be provided space and

4.4 equipment for performing services required by the contract.

4.5 Forms. The Chapel must provide required Government forms, either hardcopy or computer-generated used in the performance of duties.

4.6 Supplies. The Chapel must provide supplies commonly used in the facility for administrative tasks.

4.7 Computer Equipment. The Chapel must provide computer equipment, software and peripherals as required. The PREC must be required to use Government computer equipment in support of the Air Force Chapel mission.

5. SECURITY REQUIREMENTS:

5.1. The PREC shall ensure that all issued US Government keys are not lost, misplaced, or used by unauthorized persons. No keys issued to the PREC shall be duplicated. The PREC shall immediately report any occurrences of lost or duplicated keys to Wing Chaplain or Facility manager.

The PREC must ensure that all facilities are properly secured upon departure following an event.

5.2. Security Training. The PREC will receive initial and recurring security education training from the chapel security manager. Training must be conducted in accordance with DoD 5200.0-R, Information Security Program, and AFI 31.401, Information Security Program Management. Protestant Religious Education volunteers who work in Air Force controlled/restricted areas must be trained IAW AFI 31-101, The Air Force Installation Security Program.For Official Use Only (FOUO).

The PREC shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO Coordinator and must be surrendered immediately to an appropriate Government authority.

5.3. Reporting Requirements. The PREC shall immediately report to an appropriate government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

5.4. Physical Security. The PREC shall be responsible for safeguarding all government property and controlled forms provided for Protestant

Religious Education use. At the end of each work period, all government facilities, equipment, and materials shall be secured. All documents must be shredded when not needed anymore.

6. QUALITY ASSURANCE

6.1. The PREC must submit pay invoices to the Contracting

Officer on a monthly basis. A time sheet must be approved and signed by the Contracting Officer before the Contracting Officer Representative will approve on Wide Area Work Flow.

6.2. The Contracting Officer must monitor and inspect the PREC's performance. The PREC will be notified in writing of any and all noncompliance. The PREC will be given an opportunity to correct, if possible, nonconforming work and will be given an opportunity to respond in writing to any notice of noncompliance.

6.3. The position will be paid on the basis of an average of 32.5 hours per week. The PREC shall not perform in excess of 1,690 hours annually; 52 weeks times, 32.5 hours per week.

7. GENERAL INFORMATION

7.1. Hours of Operation. The PREC shall maintain office hours agreed upon by the Wing Chaplain or designee which will not exceed 32.5 hours per week. Other regular, part-time hours may be considered, depending on the results of this solicitation. In the event the PREC is required to work irregular duty hours; e.g., night/weekend duty, and extended hours due to emergency ministrations, the Wing Chaplain or designated representative reserves the right to change the work schedule provided the contactor is given notice one week prior notice of the change.

7.2. The PREC is responsible for withholding and paying all applicable federal, state, and local taxes relating to his income.

7.3. Absences: The PREC must personally perform the services described or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Wing Chaplain or designee. The PREC is required to submit the name(s) and qualifications of proposed substitute of the PREC to the Wing Chaplain or designee for approval at least 14 days prior to the proposed absence. Alternate or substitute contractors must meet the requirements for the position as outlined in the Statement of Work (SOW). The PREC is responsible for payment of a substitute. (AFI 52-105V4 Attch 2 para. 5.21).

7.3.1. Scheduled absences must be identified at least 14 days in advance and mutually agreed upon by the Protestant Religious Education Coordinator and the Wing Chaplain. Scheduled absences include vacation, continuing education, planned hospitalization, spiritual retreat, and other foreseeable events.

7.3.2. Scheduled absences that are planned to last 14 days or more require the PREC to arrange qualified replacements to perform the PREC 's duties while the PREC is absent. The replacement must meet the requirements for the position as outlined in the Performance Work Statement (PWS).

7.3.3. Unexpected, shorter term absences will not require that the PREC provide a replacement.

7.3.4. The Government will only pay for scheduled hours that are worked.

7.4. Criminal Background Check Requirement.

7.4.1. Government must conduct criminal background checks on

individuals providing services under this contract, using the procedures set forth in Department of Defense Instruction 1402.5, Criminal History Background Checks on Individuals in Child Care Services. Background checks will be based on fingerprints of individuals obtained by a Government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

7.4.2. With the consent of the Contracting Officer, the PREC may provide contract services prior to the completion of background checks. However, at all times when children are in the care of the PREC, the PREC shall be within sight and continuous supervision of a staff person, whose background check has been completed, a chaperone, or parent/guardian.

7.4.3. The PREC shall have the right to obtain a copy of any background check pertaining to him or her and to challenge the accuracy and completeness of the information contained in the report. The PREC who has previously received a background check shall provide to the Chapel proof of the check or obtain a new one.

7.5. Access to Base Network. Contract personnel requiring access to the Air Force network shall have completed a National Agency Check (NAC) verified through the Defense Information Security System (DISS). This is accomplished by completing the Electronic Personnel Security Questionnaire (EPSQ) or if applicable, completing a SF 85P, Questionnaire for Public Trust Positions. Personnel shall submit all required forms though the Security Forces Squadron for submission to the Office of Personnel Management (OPM) in accordance with AFI 31-501, paragraph 3.24. Upon receipt of proof that contract personnel forms have been submitted to OPM, the commander responsible for the contract may grant interim Local Area Network (LAN) and e-mail access in accordance with AFI 31-501, paragraph

3.27. All Contract personnel shall complete initial training in the Information Assurance Awareness Program (IAAP) and perform all refresher training as required.

7.6. CONTINUATION OF ESSENTIAL DOD CONTRACTOR

SERVICES DURING CRISIS. IAW DoDI 3020.42 and applicable Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that PREC services are not essential for performance during a crisis.

8. SECURITY.

8.1. OPERATIONS SECURITY (OPSEC).

8.1.1. OPSEC is a military capability which aims to influence the adversary’s behavior and actions by protecting friendly operations and activities. Per AFI 10- 701, Operations Security, contract personnel who have access to mission critical or sensitive information will be provided standardized OPSEC training and education.

8.1.2. Failure to properly implement OPSEC measures can result in serious injury or death to our personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. As OPSEC is integrated into the execution of all Air Force operations and supporting activities, all DoD contractors must:

8.1.2.1. Be familiar with their organization’s critical information.

8.1.2.2. Protect critical and/or sensitive information from disclosure. When publicly posting or publishing work-related information that potentially contains critical or sensitive information airmen are encouraged to solicit the advice of their immediate supervisor, security office and/or OPSEC Program Manager/Coordinator. This advice will aid in preventing disclosure of critical and/or sensitive information within the public domain.

8.1.2.2.1. The scope of critical and/or sensitive information includes, but is not limited to letters, resumes, articles, electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation.

8.1.2.3. Encrypt all e-mail messages that contain critical information, OPSEC indicators, and other, sensitive information.

8.1.2.4. Refrain from publicly disseminating, or publishing, photographs that display critical and/or sensitive information. Examples include but are not limited to:

Battle scenes, casualties, destroyed or damaged equipment, personnel killed in action (both friendly and adversary), and the protective measures of military facilities.

8.1.2.5. Actively encourage others (including family members and family readiness groups) to protect critical and/or sensitive information.

8.1.2.6. Destroy (burn, shred, etc.) critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material.

8.1.2.7. Implement protection measures as ordered by the commander, director, or an individual in an equivalent position.

8.1.2.8. Know who their organization’s OPSEC Program Manager / Coordinator is and contact them for questions, concerns, or recommendations for OPSEC or signature management related topics.

8.1.2.9. Contract personnel will consider attempts by unauthorized personnel to solicit critical and/or sensitive information as human intelligence (HUMINT) gathering and consider it a HUMINT incident.

8.1.2.10. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately to the nearest supporting AFOSI office as required by AFI 71-101, Vol 4, Counterintelligence.

8.1.2.11. If these offices are not readily available, HUMINT incidents will be reported to the organization’s security manager or commander who will ensure that, without exception, reports are relayed as securely and expeditiously within 24 hours to the nearest AFOSI organization.

8.2. Complete AT Level I—Force Protection training annually, available at https://jko.jten.mil/courses/atl1/launch.html